Council Meeting Minutes November 2, 2009
meeting date: 2009-11-02
CITY OF MONMOUTH
COUNCIL MEETING MINUTES
Date: November 2, 2009 Time: 7:08 p.m. Location: 100 East Broadway
Monmouth, Illinois
I. CALL TO ORDER &PLEDGE OF ALLEGIANCE
II. ROLL CALL
City Clerk Susan S. Trevor called the roll and those answering present were:
Aldermen Tim Heatherly, Dave Rutledge, Dave Bates, Bob Wells, Dan Heatherly, and Jaime Godina and Alderwoman Vicki McNamara Also Present: Mayor Rod Davies, City Clerk Susan S. Trevor, City Administrator Eric Hanson, City Attorney Marcum Spears, Fire Chief Jim Conard, Police Chief Brad Zeigler, EMC Public Works Director Andy Jackson, Cemetery/Zoning Administrator Chuck Talley, and members of the Press.
III. APPROVAL OF MINUTES – October 19, 2009
It was moved by Alderman Bates and seconded by Alderman Wells to approve the minutes of the October 19th meeting as corrected. AYE: Aldermen T. Heatherly, Rutledge, Bates, Wells, D. Heatherly, and Godina PASS: Alderwoman McNamara NAY: none MOTION CARRIED.
IV. PRESENTATION TO THE COUNCIL
A. Old Business
There was none to be brought before the Council.
B. New Business
1. Presentation to Maple City Street Machines – Randy Reimolds
Mayor Rod Davies presented a plaque to the Maple City Street Machines representative Randy Reimolds, expressing the City's appreciation for the great car show that their group organized and hosted last July 31st. Mr. Reimolds then presented a plaque to Mayor Davies, who accepted on behalf of the City, expressing the appreciation of the Maple City Street Machines for all the support that the City extends to help make the car show a success. Mr. Reimolds also presented a plaque to Chief Brad Zeigler for the effort and support that the Monmouth Police Department gives to the car show. Chuck Talley, former Chief of the Auxiliary Police, accepted a plaque from the Maple City Street Machines for the support that the Auxiliary Police provide for the evening of the car show. It was a consensus of the group that this was the best car show ever.
2. Approval of Bills
It was moved by Alderman D. Heatherly and seconded by Alderman Rutledge to approve the bills as presented. AYE: Aldermen Rutledge, Bates, Wells, D. Heatherly, Godina, T. Heatherly and Alderwoman McNamara NAY: none MOTION CARRIED.
3. Approval of Mayoral Appointment for 2nd Ward Alderman
It was moved by Alderman D. Heatherly and seconded by Alderman Rutledge to approve the appointment by Mayor Davies of Les Dollinger to fill the 2nd Ward Alderman vacancy. MOTION CARRIED by unanimous voice vote.
C. Committee of the Whole discussion Items
1. Purchase of Two Ford 750 Dump Trucks
It was moved by Alderman Bates and seconded by Alderman T. Heatherly to approve the purchase of two Ford 750 dump trucks. AYE: Aldermen Wells, D. Heatherly, Godina, T. Heatherly, Rutledge, Bates, and Alderwoman McNamara. NAY: none MOTION CARRIED.
2. Approval of IMLRMA Min/Max Agreement for 2010
It was moved by Alderman D. Heatherly and seconded by Alderman Godina to approve the IMLRMA Min/Max Agreement for 2010. AYE: Aldermen Wells, D. Heatherly, Godina, T. Heatherly, Rutledge, Bates, and Alderwoman McNamara NAY: none MOTION CARRIED.
V. BIDS, PETITIONS AND COMMUNICATIONS
There was nothing to be presented.
VI. RESOLUTIONS
A. 09-008 – Resolution of Support for Electrical Rate Contract
Administrator Hanson explained that he reviewed three electric rate proposals and found that the proposal from Mid-American Energy, LLC was the best option for the City with a rate of 5 ½ cents per kilowatt locked in for two years, which amounts to a 25% reduction for the City with savings of around $50,000. If the renewable energy project is completed during the two years, the contract can be terminated. It was moved by Alderman D. Heatherly and seconded by Alderman Bates to approve the Resolution of Support for the electrical contract with Mid-American Energy, LLC. AYE: Aldermen D. Heatherly, Godina, T. Heatherly, Rutledge, Bates, Wells, and Alderwoman McNamara NAY: none MOTION CARRIED.
VII. CITY ADMINISTRATOR'S REPORT
A. Report on Meeting with Donohue & Associates in Sheboygan
Administrator Hanson asked Mayor Davies to report on the meeting last week with Donohue & Associates in Sheboygan concerning the phosphorus removal from our wastewater.
The City felt that Donohue and Associates can help evaluate the best method and equipment to accomplish the removal of the phosphorus from our wastewater in order to bring the City into compliance with EPA standards. Three options were studied with the following two eliminated:
1) Clarifier – not effective in removing phosphorus
2) Cavitated Air Flow System – too expensive
The third option, Dissolved Air Flotation, seems to be the most cost effective method. It is necessary to get on the fast track in order to be prepared for letting the project for bids in the Spring. The estimated savings for the City appears to be around $350-$500,000 according to Mayor Davies. In response to Alderman Bates' question as to whether it is possible to have the system in place by September, Mayor Davies replied that it was going to be very tight. The City and Donohue and Associates are trying very hard to work with the EPA as well as exploring ways to finance the project. Administrator Hanson said that today he and Andy Jackson had a tel-conference with the engineers. By the next Council meeting, November 16th, Administrator Hanson said that he expects to have a firm idea of the cost and how the City can finance the project. According to Administrator Hanson, it is a complicated issue and it is a permit required project. Mayor Davies added that it is necessary to rehab the electrical system at the North Plant and it is apparent that funding will be an issue.
VIII. ADJOURNMENT
It was moved by Alderman D. Heatherly and seconded by Alderman T. Heatherly to adjourn the meeting at 7:16 p.m. MOTION CARRIED by unanimous voice vote.
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Mayor Rod Davies City Clerk Susan S. Trevor
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