Council Meeting Minutes November 16, 2009
meeting date: 2009-11-16
CITY OF MONMOUTH
COUNCIL MEETING MINUTES
Date: November 16, 2009 Time: 7:05 p.m. Location: 100 East Broadway
Monmouth, Illinois
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I. CALL TO ORDER & PLEDGE OF ALLEGIANCE
Mayor Rod Davies called the meeting to order and led the audience in the Pledge of Allegiance to the flag.
II. ROLL CALL
City Clerk Susan S. Trevor called the roll and those answering present were:
Aldermen Tim Heatherly, Dave Rutledge, Dave Bates, Les Dollinger, Bob Wells, Dan Heatherly, and Jaime Godina and Alderwoman Vicki McNamara Also Present: Mayor Rod Davies, City Clerk Susan S. Trevor, City Administrator Eric Hanson, City Attorney Marcum Spears, Police Chief Brad Zeigler, EMC Public Works Director Andy Jackson, Cemetery/Zoning Administrator Chuck Talley, and members of the Press.
III.
APPROVAL OF MINUTES – November 2, 2009
It was moved by Alderwoman McNamara and seconded by Alderman Wells to approve the minutes of the November 2nd meeting as presented. AYE: Aldermen T. Heatherly, Rutledge, Bates, Wells, D. Heatherly, Godina, and Alderwoman McNamara PASS: Dollinger NAY: none MOTION CARRIED.
IV.
PRESENTATION TO THE COUNCIL
A. Old Business
B. New Business
1. Approval of Bills
It was moved by Alderman D. Heatherly and seconded by Alderman Rutledge to approve the bills as presented. AYE: Aldermen Rutledge, Bates, Dollinger, Wells, D. Heatherly, Godina, T. Heatherly, and Alderwoman McNamara NAY: none MOTION CARRIED.
2.
Field of Dream Request for Annual Funding
Chris Gavin on behalf of the Field of Dreams, which is an organization founded in 1998 to provide baseball facilities and programs for youth ages 13 to 18 years of age, requested $3,000 to assist in annual maintenance of the facilities and fields located at Citizens Lake Recreation Area. According to Mr. Gavin, the baseball programs are self-supporting and do not need any subsidies. Mr. Gavin also reiterated that the fields are available to be used by any group when regular games are not scheduled. In response to the question by Alderman Wells as to whether the $3,000 is available in the budget, Mayor Davies stated that there is a Citizen Lake facility fund and there are funds that can be used to offer support to community groups, but he suggested that the Council obtain more information and study how to fit into budget. According to Mr. Gavin, there are always ongoing maintenance issues such as fence repair every year; turf issues; painting of existing structures and this year there needs to be new windows installed in the scorer's building as well as new stairs into the structure. Administrator Hanson asked for direction from the Council while reminding them that if this particular request is granted, there will be other groups that will make monetary requests and the Council needs to consider if the City wants to set a precedent for this type of request. Mr. Gavin thanked the Council for consideration of the Field of Dreams Request.
C. Committee of the Whole Discussion Items
1. Approval of Engineering Agreement for North WWTP
It was moved by Alderman D. Heatherly and seconded by Alderman T. Heatherly to approve the Engineering Agreement with Donohue and Associates for the design phase of the North WWTP. AYE: Aldermen Bates, Dollinger, Wells, D. Heatherly, Godina, T. Heatherly, Rutledge, and Alderwoman McNamara NAY: none MOTION CARRIED.
2. Approval of 30-Day Extension of EMC Agreement for North WWTP
It was moved by Alderwoman McNamara and seconded by Alderman Rutledge to approve the 30-Day Extension of the EMC Agreement for the North WWTP. AYE: Aldermen Dollinger, Wells, D. Heatherly, Godina, T. Heatherly, Rutledge, Bates, and Alderwoman McNamara NAY: none MOTION CARRIED.
3. Approval of the Street Overlay Bid in 100 Block of West 1st Avenue
It was moved by Alderman D. Heatherly and seconded by Alderman Godina to approve the overlay bid by Superior Asphalt in the amount of $11,885.00 for a 15-foot by 327-foot area in the 100 block of West 1st Avenue. AYE: Aldermen Wells, D. Heatherly, Godina, T. Heatherly, Rutledge, Bates, Dollinger, and Alderwoman McNamara NAY: none MOTION CARRIED.
V. BIDS, PETITIONS AND COMMUNICATIONS
There were none to consider.
VI. ORDINANCES
A. 1st Reading
1. 09-028 – Granting a Special Use Permit – 307 South H Street
Zoning Administrator Chuck Talley reported that the Zoning Board of Appeals approved by a unanimous vote to grant a special use permit to place a 28' by a 56' Patriot Northridge mobile home in an R-2 zone (Medium Density Zone). It was moved by Alderman D. Heatherly and seconded by Alderman Godina to accept the recommendation of the ZBA and approve Ordinance 09-028 as stated above. AYE: Alderwoman McNamara, Aldermen D. Heatherly, Godina, T. Heatherly, Rutledge, Bates, Dollinger, and Wells. NAY: none MOTION CARRIED
VII. CITY ADMINISTRATOR'S REPORT
Administrator Hanson stated that he had nothing further to report.
VIII. ADJOURNMENT
It was moved by Alderman D. Heatherly and seconded by Alderman T. Heatherly to adjourn the meeting at 7:35 p.m. MOTION CARRIED by unanimous voice vote.
_______________________________ ______________________________
Mayor Rod Davies City Clerk Susan S. Trevor
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