City of Monmouth

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Administration
August 3, 2015 Approved Council Meeting Minutes

CITY OF MONMOUTH                                            

                    COUNCIL MEETING MINUTES

                                               

 

 

Date:   Monday, August 3, 2015              Time:  7:00 p.m.           Location: 100 East Broadway

                                                                                                                    Monmouth, Illinois

 

 

    I.   CALL TO ORDER & PLEDGE OF ALLEGIANCE

          Mayor Rod Davies called the meeting to order in the Council Chambers at City Hall, 100 East Broadway at 7:00 p.m. and led the audience in the Pledge of Allegiance to the Flag.

  II.   ROLL CALL

         City Clerk Susan Trevor called the roll and those answering   Present were: Alderwoman Dawn Johnson, Aldermen Dave Rutledge, Alderwoman Twomey, Aldermen Brian Daw, Bob Wells, Dennis Willhardt and Jaime Godina   Absent:  Alderman Dan Heatherly   Also Present:  Mayor Rod Davies, City Administrator Lowell Crow, City Clerk Susan S. Trevor, MFD Chief Casey Rexroat, MPD Chief Bill Feithen, Woodard & Curran Public Works Director Andy Jackson, Community Development Director Paul Schuytema and members of the Press.  Also Absent:  City Attorney Marcum Spears    

 III.   APPROVAL OF MINUTES

          A.  Approval of July 20, 2015 Council Meeting Minutes  

                It was moved by Alderwoman Twomey and seconded by Alderman Wells to approve the July 20, 2015 Council Meeting Minutes as presented.  AYE: Alderwoman Johnson, Aldermen Rutledge, Alderwoman Twomey, Aldermen Wells, Willhardt and Godina   NAY:  none   PASS:  Alderman Daw   ABSENT:  Alderman Heatherly   MOTION CARRIED.    

  IV.   PRESENTATION TO THE COUNCIL

          A.    Presentation or Citizen Inquires

                   There were none to be considered.

          B.    Consent Agenda

                  1.   Approval of the Bills (The only item for consideration on the Consent Agenda)

                         It was moved by Alderwoman Johnson and seconded by Alderwoman Twomey to approve the Bills as presented.  AYE:  Aldermen Rutledge, Alderwoman Twomey, Aldermen Daw, Wells, Willhardt, Godina and Alderwoman Johnson    NAY:  none   ABSENT:  Alderman Heatherly   MOTION CARRIED.                         

         C.     Committee of the Whole Discussion Items – possible action to follow

                  1.  Community Development/Zoning July Report – Director Schuytema

                       a. Zoning

ü  Junk and Debris notices are far ahead of last year with a total of 133 properties cleaned up.

ü  115 and 117 N. 5th Street houses have been demolished.

ü  The utilities have been removed by Ameren and Frontier from Ballard Auction House, which was necessary to proceed with demolition.

                       

                   b. Community Development

*      The first deliverable, which is what the City has to submit to America’s Best Communities in order to receive the money awarded to the City, was completed.

*      A Best Practices library is being set up.

*      The City’s 1st Bacon Fest is scheduled for this coming Friday, August 7th from 5:00 to 8:00 p.m. on the Square.  There are presently 14 food vendors and 6 non-food vendors committed to be present.

            2.  Woodard & Curran June Report – Director Jackson

Ø  A total of 9 inches of rain fell in June, which caused numerous problems.

Ø  There was a sewer problem on West Franklin in June and Advanced Plumbing replaced one block of sewer.

Ø  The VFD’s were installed for Wells #7 and #9.

Ø  The site of the new well is currently in the hands of the FAA as they were concerned about the height of the temporary drilling rig at the preferred site selected by the City, which would be across the road from the airport.

            3.  PDC Contract for Landfill Closure

                 Mayor Davies opened the discussion with informing the Council that $15,000 was included in this year’s budget for closing the landfill and well testing.  Administrator Crow added that this was the year that the EPA required PDC to submit closure documents. During discussions with the EPA and PDC to determine whether to continue testing or proceed with closure, it was decided to proceed with closing the landfill.  The cost for closure is just under $11,000 of which $7,100 is for submitting closure documents plus $3,000 cost for post closure document submittals.  There is also a $1,000 fee per quarter for monitoring the wells during the closure process.  After closure, the EPA can require the City to monitor the wells once a year; every two years or every five years depending on their review of the closure documents.  However, these costs will be quite a bit less than the current cost of having to submit samples of the wells to the EPA every quarter.  Administrator Crow also said that PDC doesn‘t want to be held responsible if the EPA comes back and says that the City has to do more.  According to Mr. Braatz and Administrator Crow, this is a pretty standard request by companies carrying out landfill closures.  Mr. Braatz added that the City has three new wells and eight original wells, which brings the total to eleven wells.  The timeline for closure will probably take another twelve months according to Mr. Braatz.  It was moved by Alderman Wells and seconded by Alderman Rutledge to approve the contract with PDC for closure of the City’s landfill.   AYE:  Alderwoman Twomey, Aldermen Daw, Wells, Willhardt, Godina, Alderwoman Johnson and Alderman Rutledge   NAY:  none   ABSENT:  Alderman Heatherly   MOTION CARRIED.                        

    V.    ORDINANCES

            A. 1st Reading

                 1.  15-028, Setback Variance – Warren County Highway Department

                      Director Schuytema explained that the Warren County Highway Department is going to demolish two old garages and build a new garage.  The Planning Commission unanimously approved granting a setback variance at their meeting on July 27thIt was moved by Alderman Daw and seconded by Alderman Godina to accept the recommendation of the Planning Commission to approve the Setback Variance requested by the Warren County Highway Department.   AYE:  Aldermen Daw, Wells, Willhardt, Godina, Alderwoman Johnson, Alderman Rutledge and Alderwoman Twomey.   NAY:  none   ABSENT:  Alderman Heatherly   MOTION CARRIED.    

    VI.   EXECUTIVE SESSION

             A.  Per Illinois Statute 5ILCS 120/2 to consider possible litigation

                   1.  It was moved by Alderman Wells and seconded by Alderwoman Twomey to go into Executive Session at 7:15 p.m. to consider possible litigation.   AYE:  Aldermen Wells, Willhardt, Godina, Alderwoman Johnson, Alderman Rutledge, Alderwoman Twomey and Alderman Daw   NAY:  none   ABSENT:  Alderman Heatherly   MOTION CARRIED.  

                   2.  It was moved by Alderman Godina and seconded by Alderman Rutledge to return to Regular Session at 7:41 p.m.   AYE:  Aldermen Willhardt, Godina, Alderwoman Johnson, Alderman Rutledge, Alderwoman Twomey, Aldermen Daw and Wells   NAY:  none   ABSENT:  Alderman Heatherly   MOTION CARRIED.    

   VII.   OTHER BUSINESS

             1.  City Administrator Updates

                  a.  Video Gaming Cafes

                        Mayor Davies said that there are several local businessmen who want to establish video gaming cafes and are pushing hard to get the City to allow them.  Marcum has drafted an ordinance based on what several other cities have put in place.   Administrator Crow explained in Marcum’s absence that Marcum is concerned that the City needs to be consistent in what they are requiring for liquor licensing and gaming machines.  In talking to the people in the video gaming industry, Mayor Davies has been told that the people who would frequent a video gaming café do not go to bars or service clubs, but are going to a specific gambling venue.  Mayor Davies also believes that if the City doesn’t put an ordinance in place that would establish some controls that a person could just buy a building and put in a video gaming place anyway as the City has nothing prohibiting that.  He also said that top revenue is being realized from these video gaming cafes according to the cities that already have them.  Administrator Crow added that the number of gaming cafes can be limited in an ordinance.

                   b.  Shred Day

                         The Shred Day at the landfill was very successful and there were 35 businesses who brought documents to be shredded in addition to all the private citizens who participated.

             There was also discussion on the use of junk and debris door hangers as Alderman Wells pointed out that this has been tried in the past and didn’t work.  Director Schuytema said that it is just a trial and that other methods are being looked at as well.    

 VIII.   ADJOURNMENT

             It was moved by Alderman Rutledge and seconded by Alderman Godina to adjourn the meeting at 8:15 p.m.   MOTION CARRIED by unanimous voice vote with the exception of Alderman Heatherly, who was absent.

 

 

 

 

________________________________        ___________________________________

                Mayor Rod Davies                                                City Clerk Susan S. Trevor

 

 
The City Administrator

The City Administrator is the chief administrative officer of the City. The administrator coordinates, implements and manages all programs and activities of the City consistent with the policies set forth by the Mayor and City Council.

Specific operating responsibilities include: supervising and directing the day-to-day operations of all City departments and personnel; preparing the City's annual operating budget; developing and implementing the City's capital improvement plan; administering personnel policies and labor agreements; and providing liaison and continuing communications with offices and agencies not under the City Council's jurisdiction or policy control.

 
City Administration Staff

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Lowell Crow

City Administrator

Phone: 309-734-2141

Fax: 309-734-4943

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Marcum Spears

City Attorney

Phone: 309-734-5105

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Jan Helms

Executive Administrative Assistant

Phone: 309-734-2141

Fax: 309-734-4943

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Brenda Boydstun

Account Manager and Affirmative Action Officer

Phone: 309-734-2141

Fax: 309-734-4943

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Kenneth Helms

Director of Information Technology

Phone: 309-734-2141

Fax: 309-734-4943

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Chad Braatz

Sustainability Coordinator 

Phone:  309-734-2141

Fax:  309-734-4943

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