City of Monmouth

Welcome to the Maple City!

Zoning
Enterprise Zone - New Application Process to Obtain Sales Tax Exemption Certificates for Building Materials

Beginning July 1, 2013, the building materials exemption will be available only to those contractors or other entities with a certificate issued by the Illinois Department of Revenue.

 

Who is eligible for a Building Materials Exemption Certificate?

•  Each construction contractor or other entity that purchases building materials to be incorporated into real estate in an Enterprise Zone or River Edge Redevelopment Zone by rehabilitation, remodeling or new construction.

•  Each construction contractor or other entity that purchases building materials that will be incorporated into a High Impact Business location as designated by the Department of Commerce and Economic Opportunity.

 

How do I apply for a Building Materials Exemption Certificate?

•  Construction contractors or other entities seeking exemption certificates must go through the Zone Administrator of the zone where the project is located or through the High Impact Business project manager.

•  Zone Administrators must submit applications for those construction contractors or other entities purchasing materials to incorporate into real estate in an Enterprise Zone or River Edge Redevelopment Zone.

•  High Impact Businesses must submit applications for those construction contractors or other entities purchasing materials to be incorporated into a High Impact Business location.

•  All applications must be submitted through the “Business Incentives Reporting and Building Materials Exemption Certification” link at the Department of Revenue’s website, at http://tax.illinois.gov.

•  The Department of Revenue will issue an exemption certificate within 72 hours of receiving an application.

 

What information does a Zone Administrator or High Impact Business project manager have to provide to apply for an exemption certificate?

•  Name, address, phone number and e-mail address of the construction contractor or other entity seeking a certificate;

•  Name of the Enterprise Zone or River Edge Redevelopment Zone (not necessary for High Impact Business locations);

•  The address (or location) of the project;

•  The contract amount for the project;

•  The average tax rate for the area where the project is being performed;

•  The estimated amount of the exemption based on the percentage of the contract that consists of materials; and

•  Federal Employer Identification Number (FEIN) or Applicant ID

 

IMPORTANT: If you are a sole proprietor using a Social Security Number (SSN) as your business identification number, you must first obtain an “Applicant ID” through the Building Materials Exemption Certificate program and bring your Applicant ID to the Zone Administrator or High Impact Business project manager for them to complete your application.

 

How will a retailer know when a purchaser has a valid exemption certificate?

When purchasing tax exempt building materials, the purchaser must submit a signed statement to the retailer that contains the certificate number, the zone, the project, and the materials being purchased. Form EZ-1, Building Materials Exemption Certification, contains all necessary information and will be provided to certificate holders when they receive their certificates. Form EZ-1 is also available for download at http://tax.illinois.gov/.

 

Note: It is the seller’s responsibility to verify that the certificate holder’s building materials exemption certificate number is valid and active. You can confirm this by visiting our website at http://tax.illinois.gov/ and using the Verify Building Materials Exemption Certificates tool.

 

How long is a certificate valid?

A maximum of two years.

 

When will contractors and other entities have to begin using Department of Revenue-issued certificates?

July 1, 2013

 

Are unexpired certificates issued by Zone Administrators before July 1, 2013 still valid after July 1, 2013?

No. Only certificates issued by the Illinois Department of Revenue are valid beginning July 1, 2013. Any contractor or other entity possessing a valid building materials exemption certificate issued by a Zone Administrator, must apply for a new certificate from the Department of Revenue for the project.

 

What are the penalties for misuse of an exemption certificate?

Certificate holders are responsible for ensuring that their certificates are used only to make qualified purchases. A certificate holder who uses the certificate or allows it to be used to improperly avoid tax will be assessed taxes and penalties on the purchase, an additional monetary penalty equal to the state and local sales taxes on the purchase, and may be barred from securing certificates for other projects.

 
Interactive Zoning Map

Our interactive Zoning Map is now online. The ESRI-powered map is hosted at the GIS Center at Western Illinois University. It should be noted that this map is for informational purposes only - the zoning districts outlined on the map are not legally binding, since they are not precisely mapped the the individual property tract coordinates. If you have any specific questions about zoning district boundaries, please contact the Zoning Department.

Simply click on the image below to be taken to the interactive zoning map.

Note: basic functions should be fine across all browsers, but more detailed measurements are a little flaky on the Chrome browser

 
Our Mission

Our ultimate goal is to serve the public in a way that we would want to be treated if we were to come in and request a service or ask for information.

  • To be able to assist the public in defining and understanding the different codes in our office.
  • Continue with an effective building permit inspection program and making contact with contractors and the public during the construction phase of the project and answer any questions they might have. At the same time, watch out for any projects that a permit has not been issued for.
  • Respond to the public in a timely manner if they have questions in reference to any part of our office requirements.
  • Keep accurate records of all permits and inspections and be able to supply the City Administration and City Council Members with reports needed.
  • Advise the City Administrator and Mayor of any serious problems that may arise in the operation of the office with the public or contractors.

 
Building Codes Adopted By City Ordinance
  • 2012 INTERNATIONAL BUILDING CODE
  • 2012 INTERNATIONAL RESIDENTIAL CODE FOR ONE & TWO FAMILY DWELLINGS
  • 2012 INTERNATIONAL MECHANICAL CODE
  • 2012 INTERNATIONAL FIRE PREVENTION CODE
  • 2012 EXISTING BUILDING CODE
  • 2012 INTERNATIONAL PROPERTY MAINTENANCE CODE
  • 2011 NATIONAL ELECTRICAL CODE
  • ILLINOIS ACCESSIBILITY CODE
  • 2004 ILLINOIS STATE PLUMBING CODE
  • CITY OF MONMOUTH CODE OF ORDINANCES, as amended
Just a reminder - before digging, call JULIE @ 1-800-892-0123 or 811 for buried utility locations.
 
Zoning Board of Appeals

The Zoning Board of Appeals deals with variances, use variances and special uses.

Variances:

  • If you cannot meet the setback requirements from the property line for a structure, you may request a variance
  • If you wish to cover more of your property than is allowed, you may request a variance
  • If you want to place a structure or business in a zone that it is not zoned for that business, you may request a use variance

A special use permit is required to place a mobile home on a lot within the city of Monmouth. (exception: licensed trailer parks)

The application fee is $150.00 and is non-refundable

Applications can be picked up at City Hall

The Zoning Board of Appeals meets the second Wednesday of each month when called

The decision of the Zoning Board of Appeals is only a recommendation to the City Council. The final decision will be determined by the City Council at the next regularly scheduled meeting.

The Board:

  • Dennis Rhoades
  • Don Fillman
  • William Smith
  • David Noel
  • Doug Rankin
  • Brian Helms

 
Plan Commission Procedure

 

If a request is made to change the zoning of a property, to place a structure in a public service zone, or for a plat review, you may request a hearing before the Plan Commission.

Applications may be obtained at City Hall.

  • The process for each may take as long as (30) thirty days, since we are obligated to notify all property owners adjacent to the property in question (15) days prior to the meeting dates.
  • The application fee for the Plan Commission is $150.00 and is non refundable.
  • The Plan Commission meets the fourth Monday of each month when called.
  • The decision of the Plan Commission is only a recommendation to the City Council. The final decision will be determined by the City Council at the next regularly scheduled meeting.

The Board:

  • Tim Narkiewicz
  • Steve Pearson
  • Jevanie Gillen
  • Fred Jenks
  • Pamala Lybarger
  • Al McGuire
  • Eddie Burton

 

 
Our Team

Joe Miller

Director of Zoning

Phone: 309-734-7590

Fax: 309-734-4943

This e-mail address is being protected from spambots. You need JavaScript enabled to view it



Guin Tuttle

Zoning Administrative Assistant

Phone: 309-734-7590

Fax: 309-734-4943

This e-mail address is being protected from spambots. You need JavaScript enabled to view it


Charles (Chuck) Talley

Plumbing Inspector

Phone: 309-734-7590

Fax: 309-734-4943

This e-mail address is being protected from spambots. You need JavaScript enabled to view it