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CITY OF MONMOUTH
COUNCIL MEETING MINUTES
NOVEMBER 5, 2007
I. CALL TO ORDER & PLEDGE OF ALLEGIANCE
Mayor Rod Davies called the meeting to order in the Council Chambers at City Hall, 100 East Broadway, Monmouth, Illinois at 7:00 p.m. and led the audience in the Pledge of Allegiance to the Flag.
II. ROLL CALL
Present: Aldermen Dan Burgland, Dave Rutledge, Dave Giles, Dave Smith, Bob Wells, Dan Heatherly, Rod Themanson, and Alderwoman Vicki McNamara Also Present: Mayor Rod Davies, City Clerk Susan S. Trevor, City Administrator Eric Hanson, City Attorney Marcum Spears, Fire Chief Jim Conard, Police Chief Brad Zeigler, EMC Public Works Director Andy Jackson, Cemetery/Zoning Administrator Chuck Talley, and members of the Press.
III. APPROVAL OF MINUTES
It was moved by Alderwoman McNamara and seconded by Alderman Themanson to approve the minutes of the October 15 th meeting as presented. AYE: Aldermen Burgland, Rutledge, Giles, Wells, Heatherly, Themanson, and Alderwoman McNamara PASS: Alderman Smith NAY: none MOTION CARRIED.
IV. PRESENTATION TO THE COUNCIL
A. Old Business
1. Airport Consultant Information
City Administrator Hanson reviewed the information regarding the selection of an engineering firm to assist the City with developing and carrying out pending airport projects. After reviewing the information submitted by the engineering firms of Missman, Stanley, Inc. and Hanson Professional Services, Administrator Hanson recommended selecting Hanson Professional Services based on their extensive in-house staff and their representation of 35 airports in the State of Illinois some of which have retained their services for over 30 years, while Missman, Stanley, Inc. primarily represents one airport in the Quad Cities.
Also, Administrator Hanson said that Mayor Davies met with two State engineers in the Aeronautic division of the Department of Transportation last week and was informed that the City is eligible for 97.5% funding on our pending airport projects. The City's out-of-pocket expenses would be approximately $4,000 for around $160,000 in Grant monies for airport improvements and planning.
It was moved by Alderwoman McNamara and seconded by Alderman Rutledge to approve selecting Hanson Professional Services from Springfield as the City's airport consultants AYE: Aldermen Rutledge, Giles, Smith, Wells, Heatherly, Themanson, Burgland, and Alderwoman McNamara NAY: none MOTION CARRIED.
B. New Business
1. Consideration of Acceptance of Armory
Mayor Davies reported that a sub-committee of the Armory Task Force had met several times to explore possible uses and to review a survey that had been sent to a number of people in the community. In addition, the sub-committee had been discussing a number of financing methods to support the building after it would be turned over to the City. The City is being pushed by the State to accept the armory as soon as possible. Administrator Hanson said that there is some risk with holding costs, but the long- term benefits outweigh the risks. Alderman Heatherly stated that he believed that the City should agree to accept the Armor y from the State. Mayor Davies commented further that there has been a great deal of interest from the community and that funding is the last piece to be put into place. Alderman Burgland said that he would like to see a report as to the possible uses, expenditures such as utility costs, and liability to the City before being asked to vote on acceptance. Administrator Hanson said that the State wouldn't wait past the 1 st of the year to receive an answer. City Attorney Spears suggested that perhaps the City should wait to see the deed and the stipulations contained in it before making a decision. City Clerk Trevor asked Alderman Giles, who is Chairman of the Armory Task Force Committee, if it would be possible to present a report to the Council prior to the next Council meeting and was told Administrator Hanson would have report ready for the next Council meeting.
V. COMMITTEE REPORTS
A. Public Works – Chairman Dave Smith
Chairman Smith asked EMC Public Works Director, Andy Jackson, to give an update to the Council with regards to the leaf pickup. Mr. Jackson reported that the leaf pickup would hopefully begin next week in the Northeast Quadrant of town and progress to the Southeast, Southwest, and finally the Northwest Quadrant of town. The pickup would then sweep through town in the same order as the first time. It is not possible to follow the garbage route schedule and hopefully people will understand this. Yard waste is still being picked up and people can put their leaves in the yard waste bags if they need to have them picked up immediately. Mr. Jacksonalso reported the sewer televising should be completed in the next two weeks. Alderman Wells asked if there had been any progress made with determining if the City was going to be able to accept the used scale that Waste Management had offered to the City. Mr. Jackson said that this particular scale could not be registered with the Department of Weights and Measures; therefore, the City is dealing with another company to determine if we can find a used scale to be registered. The City will also look at what the pay-back would be if we did purchase a used scale to determine if the purchase could be justified. Alderman Wells asked again if it would be possible to construct a ramp to the dumpsters at the landfill in order to make it easier to unload into the dumpsters from small trucks. Mr. Jackson said that the liability issue is a concern for having ramps, but that he would continue to study the matter. Alderman Rutledge asked for an update on the meeting with the E.P.A. regarding the City's combined sewer overflow issues and long term discharge plan. Mr. Jackson said that as a result of the meeting in Springfield with the IEPA, the City was allowed to wait until after our new wastewater plant is completed to submit our discharge and maintenance plan. The extension to submit the City's plan will save the City around $55,000 to $60,000 according to Mr. Jackson. The City will be required to have a plan showing when we are going to submit our plan of action and will be requesting a December of 2008 deadline.
B. Public Safety – Chairman Dan Burgland
Chief Conard had no report. Chief Zeigler reported that perhaps the City should look at adding two other reasons to our impound ordinance. He is suggesting that the Council consider adding the following reasons:
1)No valid drivers license
2)Suspended violation of no insurance
C. Community Development – Chairman Dave Giles
1. Zoning Report – Zoning Administrator Chuck Talley
Zoning Administrator Chuck Talley highlighted activities in his department. The total value of permits issued up to November for residential remodeling, fences, roofs, decks, along with business remodeling and new construction is $15,225,90. There have been 447 junk and debris notices sent in the 1 st six months of this year with $800 in fines collected up to November. Two buildings located at 514 and 512 South 3 rd Street are scheduled for demolition, but are on hold until an inspection for asbestos can be performed. The fee for inspection, which needs Council approval, is $900 for 25 samples. If asbestos is discovered, then it will need to be removed before the buildings can be demolished. It was moved by Alderman Wells and seconded by Alderwoman McNamara to authorize Mr. Talley to arrange for the asbestos inspection for 512 and 514 South 3 rd street. AYE: Aldermen Giles, Smith, Wells, Heatherly, Themanson, Burgland, Rutledge, and alderwoman McNamara NAY: none MOTION CARRIED.
D. Finance/Audit – Chairman Heatherly
1. Approval of Bills
It was moved by Alderman Themanson and seconded by Alderman Giles to accept the recommendation of the committee and approve the bills as presented. AYE: Aldermen Smith, Wells, Heatherly, Themanson, Burgland, Rutledge, Giles, and Alderwoman McNamara NAY: none MOTION CARRIED.
2. IML-RMA – Min/Max Agreement
It was moved by Alderman Smith and seconded by Alderwoman McNamara to approve continuing with the Min/Max Agreement through IML-RMA for the year 2008. AYE: Aldermen Wells, Heatherly, Themanson, Burgland, Rutledge, Giles, Smith, and Alderwoman McNamara NAY: none MOTION CARRIED.
3. Utility Rate Authorization
It was moved by Alderwoman McNamara and seconded by Alderman Themanson to authorize City Administrator Hanson to negotiate and enter into an agreement with a provider that offers the best utility rates for the City. AYE: Alderwoman McNamara, Aldermen Heatherly, Themanson, Burgland, Rutledge, giles, Smith, and Wells NAY: none MOTION CARRIED.
VI. ORDINANCES
A. 07-031 – Amending Schedule 1, Chapter 77, Prohibited Parking North Side of E. Euclid and both sides of North 8 th Street
It was moved by Alderman Heatherly and seconded by Alderman Themanson to remove from the table the motion that was made at the October 16 th meeting by Alderman Wells and seconded by alderman Rutledge to approve 07-031.
AYE: Aldermen Heatherly, Themanson, Burgland, Rutledge, Giles, Smith, Wells, and Alderwoman McNamara NAY: none MOTION CARRIED. It was then moved by Alderman Heatherly and seconded by alderman Smith to approve 07-031, which prohibits parking on the North side of East Euclid between North 9 th Street and North 6 th Street as well as prohibiting parking on both sides of North 8 th street from Euclid to Harlem. AYE: Aldermen Themanson, Burgland, Rutledge, Giles, Smith, Wells, Heatherly, and Alderwoman McNamara NAY: none MOTION CARRIED.
Ordinance 07-033 was removed from consideration.
B. 07-034 – Amending building Sewers and Connections, Application; Fee
Mr. Talley explained that the 4" connection fee was inadvertently omitted from the original ordinance and needs to be added. It was moved by Alderman Heatherly and seconded by Alderman Rutledge to amend the Building Sewers and Connections, applications and fees to include a 4-inch connection fee. AYE: Aldermen Burgland, Rutledge, Giles, Smith, Wells, Heatherly, Themanson, and Alderwoman McNamara.
VII. OTHER BUSINESS
FEMA Update – City Administrator Hanson
According to Administrator Hanson, the City was informed that it would qualify for 75% of the $59,000 requested, which is going to include not only the regular hours worked, but the overtime hours as well. The FEMA representative will be here this coming Wednesday.
Alderman Rutledge asked for an update on the adjudications process we had been considering. Administrator Hanson said that he has the adjudications file and will be arranging a meeting with retired Judge Tenold to review the material.
VIII. ADJOURNMENT
It was moved by Alderman Heatherly and seconded by alderman Themanson to adjourn the meeting at 8:05 p.m. MOTION CARRIED by unanimous voice vote.
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