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CITY OF MONMOUTH
COUNCIL MEETING MINUTES
JUNE 1, 2009
I. CALL TO ORDER & PLEDGE OF ALLEGIANCE
Mayor Rod Davies called the Council Meeting to order at 7:00 p.m.in the Council Chambers at City Hall, 100 East Broadway, Monmouth, Illinois and led the audience in the Pledge of Allegiance to the Flag.
II. ROLL CALL
Present: Aldermen Tim Heatherly, Dave Bates, Bob Wells, Jaime Godina, and Alderwoman Vicki McNamara Absent: Aldermen Dave Rutledge, Dave Smith, and Dan Heatherly Also Present: Mayor Rod Davies, City Clerk Susan S. Trevor, City Administrator Eric Hanson, City Attorney Marcum Spears, Fire Chief Jim Conard, Police Chief Brad Zeigler, EMC Public Works Director Andy Jackson, Cemetery/Zoning Administrator Chuck Talley, and members of the Press.
III. APPROVAL OF MINUTES
It was moved by Alderwoman McNamara and seconded by Alderman Wells to approve the minutes of the May 18, 2009 meeting as presented. AYE: Aldermen T. Heatherly, Bates, Wells, Godina, and Alderwoman McNamara NAY: none ABSENT: Aldermen Rutledge, Smith, and D. Heatherly MOTION CARRIED.
IV. PRESENTATION TO THE COUNCIL
A. Old Business
There was none to consider.
B. New Business
1. MFT Bid Approval
EMC Public Works Director, Andy Jackson, reported that the bids for the 2009 MFT Project came in higher than the Engineer's estimate of $275,934.00. The low bid of $322,430 from Brand Construction was above the 5% overage from the Engineer's estimate that IDOT allows. Mr. Jackson recommended not accepting the bid. He also stated that a letter will have to be written to IDOT with an explanation as to why the City is rejecting the bid. The City's options after rejecting the MFT bid are to either re-bid the project in August or not have an MFT project in 2009 according to Mr. Jackson. Alderman Wells expressed a concern as to what would occur if the Stimulus Project on North Main Street had the same problem of having the bids come in significantly higher than the engineer's estimate. Mr. Jackson said that IDOT would require a explanation of the bids if they were to come in significantly higher. Administrator Hanson said that the benefits from the ARRA project may be outweighed by the cost. It was moved by Alderman Bates and seconded by Alderman Wells to reject the MFT bid submitted by Brandt Construction. AYE: Aldermen T. Heatherly, Bates, Wells, Godina, and Alderwoman McNamara NAY: none ABSENT: Aldermen Rutledge, Smith, and D. Heatherly MOTION CARRIED.
V. COMMITTEE REPORTS
A. Public Works – Acting Chairman Bob Wells
1. WWTP Update –Andy Jackson
According to Mr. Jackson, at today's Construction Pay Meeting a $1.2 million pay request was submitted. In addition, the oxidation ditch is 60% complete with multiple additional subs actively involved to be able to bring the project in as close as possible on schedule; however, Donohue and Associates have composed a letter to the IEPA asking for a 90 day extension due to all the numerous weather delays that have occurred on the project. Mr. Jackson also said that it probably the review and response of the extension request would take around 60 days.
B. Public Safety – Acting Chairman Bob Wells
1. It was moved by Alderman Tim Heatherly and seconded by Alderman Godina to accept the recommendation of the Committee and approve jointly the requests by the Chamber for the Pottery Swap Meet on June 27, 2009 and the Monmouthfest on July 8, 2009. AYE: Aldermen Wells, Godina, T. Heatherly, Bates, and Alderwoman McNamara NAY: none ABSENT: Aldermen Rutledge, Smith, and D. Heatherly MOTION CARRIED.
C. Community Development – Chairwoman Vicki McNamara
1. Pool Opening
The Pool opened on May 31st with around 80 people in attendance.
D. Finance/Audit – Acting Chairman Dave Bates
1. It was moved by Alderman Tim Heatherly and seconded by Alderwoman McNamara to approve the bills as presented. AYE: Aldermen Wells, Godina, T. Heatherly, Bates, and Alderwoman McNamara NAY: none ABSENT: Aldermen Rutledge, Smith, and D. Heatherly MOTION CARRIED.
VI. CITY ADMINISTRATOR HANSON
A. Updates
1. Planning Session\Council Orientation
Administrator Hanson said that it appears that the Planning Session will have to be held in July due to many schedule conflicts with Council members. He also stated that it might be better to schedule the session on an alternate Monday evening from the regular Council meeting night. In addition, Administrator Hanson said that he might send a list of possible open dates and ask for feedback from the Council and department heads.
VII. ORDINANCES
A. 1st Reading
1. 09-013 – 2009 Prevailing Wage for Warren County
It was moved by Alderwoman McNamara and seconded by Alderman Wells to approve Ordinance 09-013, 2009 Prevailing Wage for Warren County. AYE: Alderwoman McNamara, Aldermen Godina, T. Heatherly, Bates, and Wells NAY: none ABSENT: Aldermen Rutledge, Smith, and D. Heatherly Due to lack of 2/3 majority needed to pass an ordinance on 1st Reading, Ordinance 09-013 will be presented for 2nd Reading.
VIII. EXECUTIVE SESSION
It was moved by Alderman Bates and seconded by Alderman Wells to convene into Executive Session at 7:23 p.m. AYE: Aldermen Godina, T. Heatherly, Bates, Wells, and Alderwoman McNamara NAY: none ABSENT: Aldermen Rutledge, Smith, and Dan Heatherly MOTION CARRIED.
IX. RETURN TO REGULAR SESSION
It was moved by Alderman Wells and seconded by Alderman Tim Heatherly to return to Regular Session at 8:34 p.m. AYE: Aldermen Godina, T. Heatherly, Bates, Wells, and Alderwoman McNamara NAY: none ABSENT: Aldermen Rutledge, Smith, and D. Heatherly MOTION CARRIED.
X. ADJOURNMENT
It was moved by Alderman Bates and seconded by Alderman Wells to adjourn the meeting at 8:35 p.m. MOTION CARRIED by unanimous voice vote with the exception of Aldermen Rutledge, Smith, and D. Heatherly, who were absent.
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