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CITY OF MONMOUTH
COUNCIL MEETING MINUTES
SEPTEMBER 15, 2008
I. CALL TO ORDER & PLEDGE OF ALLEGIANCE
Mayor Rod Davies called the meeting to order at 7:00 p.m. in the Council Chambers at City Hall, 100 East Broadway, Monmouth, Illinois and led the audience in the Pledge of Allegiance to the Flag.
II. ROLL CALL
Present: Aldermen Dan Burgland, Dave Rutledge, Dave Giles, Dave Smith, Dan Heatherly, and Alderwoman Vicki McNamara Absent: Aldermen Bob Wells and Rod Themanson Also Present: Mayor Rod Davies, City Clerk Susan S. Trevor, City Administrator Eric Hanson, City Attorney Marcum Spears, Fire Chief Jim Conard, Police Chief Brad Zeigler, EMC Public Works Director Andy Jackson, Cemetery/Zoning Administrator, and members of the Press.
III. APPROVAL OF MINUTES
It was moved by Alderman Heatherly and seconded by Alderman Rutledge to approve the minutes of the September 2, 2008 minutes as presented. AYE: Aldermen Burgland, Rutledge, Giles, and Heatherly PASS: Alderman Smith and Alderwoman McNamara NAY: none MOTION CARRIED
IV. PRESENTATION TO THE COUNCIL
A. Old Business
There was none to consider.
B. New Business
1. Proclamations
Mayor Rod Davies read Proclamations declaring the following:
September 22 nd as "A Day to eat Dinner with Your Children"
September 17-23, 2008 as "Constitution Week"
September 7-13, 2008 as "National Assisted Living Week 2008"
2. Approval of MFD Building Proposal
Administrator Hanson explained that an agreement had been reached with Frye Development, Inc. for the old Protexall building, which will be remodeled to specifications for the Monmouth Fire Department. Administrator Hanson also explained that it would be complete and ready for use just after the first of the year. He thanked Chief Conard and his department for their patience during the search to find a suitable building. Alderwoman McNamara also commended Administrator Hanson on completing the search and negotiations.
It was moved by Alderman Heatherly and seconded by Alderman Rutledge to approve the MFD Building Proposal based on the specifications of the legal contract with the purchase price being $900,000. AYE: Aldermen Rutledge, Giles, Smith, Heatherly, Burgland, and Alderwoman McNamara ABSENT: Aldermen Wells and Themanson NAY: none MOTION CARRIED.
3. Employee Service Recognition
Mayor Rod Davies passed out certificates and awards to the following people in recognition of their service to the City:
Travis Bitner, 5 years, Fire Department
Dave Greenlief, 5 years, Janitor at Fire Department
Brian Morefield, 10 years, Fire Department
Joe Bratcher, 10 years, Police Department
Marci Switzer, 15 years, Dispatch and Administrative Assistant
V. COMMITTEE REPORTS
A. Public Works – Chairman Dave Smith
1. Approval of September 2, 2008 Minutes
It was moved by Alderman Heatherly and seconded by Alderman Rutledge to approve the minutes of the September 2 nd meeting as presented. MOTION CARRIED by unanimous voice vote with the exception of Aldermen Wells and Themanson, who were absent.
B. Public Safety – Chairman Dan Burgland
Due to lack of quorum for a committee meeting prior to the Council meeting, the following issues were considered:
1. MC Graduate and Professional School Fair Parking Requests
It was moved by Alderman Smith and seconded by Alderman Heatherly to approve the request by the Monmouth College, Wackerle Career and leadership Center to allow parking along the West side of North 9 th Street between Broadway and Euclid from 10:00 a.m. to 2:00 p.m. on Wednesday, October 8, 2008 for approximately 35 graduate school representatives, who will be on the Monmouth College campus for a Graduate and Professional School fair. AYE: Aldermen Smith, Heatherly, Burgland, Rutledge, Giles, and Alderwoman McNamara ABSENT: Aldermen Wells and Themanson NAY: none MOTION CARRIED.
2. Request for Handicapped Space – 322 South B Street
Regina Sydnor requested that a handicapped parking space be allowed in front of her home at 322 South B Street as she has a disabled daughter, who has to be let out of a high-top conversion van utilizing the concrete ramp in front of her house. It was moved by Alderman Heatherly and seconded by Alderwoman McNamara to have the City Attorney draw up an ordinance establishing a permanent handicapped parking space in front of 322 South B Street. AYE: Alderwoman McNamara, Aldermen Heatherly, Burgland, Rutledge, Giles, and Smith ABSENT: Aldermen Wells and Themanson NAY: none MOTION CARRIED.
3. Monmouth-Roseville High School Homecoming Parade Route
On behalf of MRHS, Ken McCance requested approval of the annual route for the MRHS Homecoming parade on September 26 th from 4:00 to 5:00 p.m. It was moved by Alderman Smith and seconded by Alderman Rutledge to approve the above-stated request. AYE: Alderwoman McNamara, Aldermen Heatherly, Burgland, Rutledge, Giles and Smith ABSENT: Aldermen Wells and Themanson MOTION CARRIED.
Administrator Hanson reported that the placement of an historical marker in the boulevard at 120 N. C Street has been resolved to the satisfaction of the Kappa Kappa Gamma sorority, with the sign being placed outside of the boulevard.
C. Community Development -- Chairman Dave Giles
Zoning Administrator Chuck Talley reported that the house at 1100 S. 5 th Street has been demolished. He also informed the Council that the Monmouth College athletic field stadium renovations are complete with minor repairs to Austin Hall and the Administration completed as well.
D. Finance/Audit – Chairman Dan Heatherly
It was moved by Alderman Giles and seconded by Alderwoman McNamara to approve the bills as presented. AYE: Aldermen Heatherly, Burgland, Rutledge, Giles, Smith, and Alderwoman McNamara ABSENT: Aldermen Wells and Themanson NAY: none MOTION CARRIED.
VI. CITY ADMINISTRATOR HANSON
A. Updates
1. Walgreens
Administrator Hanson informed the Council that there is a major Frontier Communications trunk line that has to be moved and that the demolition should begin as soon as the utilities are moved.
2. Buxton Retail Site Assessment
The key in the study shows that the City has substantial leakage in retail dollars and that this study will enable the City to address this leakage. The study all ready enabled the Walgreen's project to go forward when it was in question.
VII. ORDINANCES
A. 1 st Reading
1. 08-029 and 08-030 – Granting Variances for 723 West Archer Avenue and 925 East Broadway
It was moved by Alderman Heatherly and seconded by Alderman Smith to accept the ZBA's recommendation and approve Ordinances 08-029 and 08-030, Granting Variances for 723 West Archer Avenue and 925 East Broadway respectively. AYE: Aldermen Burgland, Rutledge, Giles, Smith, Heatherly, and Alderwoman McNamara ABSENT: Aldermen Wells and Themanson NAY: none MOTION CARRIED.
VIII. OTHER BUSINESS
A. Resignation of Alderman Dave Giles
It was moved by Alderman Burgland and seconded by Alderman Giles to accept with appreciation for his service rendered, the resignation of Alderman Dave Giles. AYE: Aldermen Burgland, Rutledge, Giles, Smith, Heatherly, and Alderwoman McNamara ABSENT: Aldermen Wells and Themanson NAY: none MOTION CARRIED.
IX. ADJOURNMENT
It was moved by Alderman Heatherly and seconded by Alderman Rutledge to adjourn the meeting at 7:35 p.m. MOTION CARRIED by unanimous voice vote with the exception of Aldermen Wells and Themanson, who were absent.
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