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CITY OF MONMOUTH
COUNCIL MEETING MINUTES
OCTOBER 6, 2008
I. CALL TO ORDER & PLEDGE OF ALLEGIANCE
Mayor Rod Davies called the meeting to order at 7:00 p.m. in the Council Chambers at City Hall, 100 East Broadway, Monmouth, Illinois and led the audience in the Pledge of Allegiance to the Flag.
II. ROLL CALL
Present: Aldermen Dave Rutledge, Dave Smith, Bob Wells, Dan Heatherly, Rod Themanson, and Alderwoman Vicki McNamara Absent: Alderman Dan Burgland Also Present: Mayor Rod Davies, City Clerk Susan S. Trevor, City Administrator Eric Hanson, City Attorney Marcum Spears, Fire Chief Jim Conard, Police Chief Brad Zeigler, EMC Public Works Director Andy Jackson, Cemetery/Zoning Administrator Chuck Talley and members of the Press.
III. APPROVAL OF MINUTES
It was moved by Alderman Themanson and seconded by Alderman Rutledge to approve the minutes of the September 15, 2008 meeting as presented. AYE: Aldermen Rutledge, Smith, Wells, Heatherly, and Alderwoman McNamara PASS: Alderman Themanson ABSENT: Alderman Burgland NAY: none MOTION CARRIED.
IV. PRESENTATION TO THE COUNCIL
A. Old Business
There was none to consider.
B. New Business
1. Appointment and swearing in of 2 nd Ward Alderman
Mayor Davies presented the name of Dave Bates to be appointed as 2 nd Ward Alderman to complete the term of Alderman Dave Giles, who resigned at the September 15, 2008 meeting. It was moved by Alderman Heatherly and seconded by
Alderman Smith to approve the Mayoral appointment of Dave Bates as 2 nd Ward Alderman. AYE: Aldermen Rutledge, Smith, Wells, Heatherly, Themanson, and Alderwoman McNamara ABSENT: Alderman Burgland NAY: none MOTION CARRIED.
City Clerk Susan Trevor administered the oath to Dave Bates and he was seated as 2 nd Ward Alderman to complete the term of Alderman Dave Giles.
2. Zoning Board of Appeals Appointment
Mayor Rod Davies presented the name of Jack McBride to be appointed as a member of the Zoning Board of Appeals to replace Dave Bates. It was moved by Alderman Wells and seconded by Alderman Themanson to confirm the appointment of Jack McBride to the Zoning Board of Appeals. AYE: Aldermen Bates, Smith, Wells, Heatherly, Themanson, Rutledge, and Alderwoman McNamara ABSENT: Alderman Burgland NAY: none MOTION CARRIED.
3. Maple Street Machines Presentation
Mayor Rod Davies on behalf of the City presented a plaque of
appreciation to the representatives of the Maple City Street Machines for the wonderful Car Show they sponsor and carry out each year in the City of Monmouth. In return, Kenny Tatman of the Maple City Street Machines presented a plaque to the City of Monmouth for all their support in helping them to put on their annual Car Show.
4. Recycling Contract Approval
Administrator Hanson explained to the Council that the only change from the previous contract is in Section 6 where any increase is capped at 4% or less.Maple City Recycling will be stepping up their education program. They have no market to expand their program; therefore, they are targeting greater education in order to get more citizens to recycle. It was moved by Alderman Heatherly and seconded by Alderwoman McNamara to approve the new Recycling Contract with Maple City Recycling for the term of five (5) years. AYE: Aldermen Wells, Heatherly, Themanson, Rutledge, Bates, Smith, and Alderwoman McNamara ABSENT: Alderman Burgland NAY: none MOTION CARRIED.
5. Municipal Pool Closeout and Painting
Mayor Davies explained that the pool is in great need of being painted and has not been completely done professionally for a number of years. Munson's Pool & Spa has submitted a bid for the winterization of the pool and also a bid for pressure, acid, and compound washing of the pool as well as repairing and sealing all cracks in the swimming pool walls and floor. The pool would then be repainted with two coats of Poxalon swimming pool paint. The total for the winterization of the pool is $645.00 and the painting is $16,174.90. It was moved by Alderman Wells and seconded by Alderman Heatherly to approve the two bids by Munson's Pool & Spa provided there is a favorable warranty on the paint. AYE: Alderwoman McNamara, Aldermen Heatherly, Themanson, Rutledge, Bates, Smith, and Wells ABSENT: Alderman Burgland NAY: none MOTION CARRIED.
6. Warren County Citizens for Public Safety Tax
Tina Conard, County Clerk, and Martin Edwards, County Sheriff addressed the Council asking for their support for the proposed County Public Safety Tax. Tina explained that it is a 1% referendum. Currently the Warren County Board has no debt, but the costs keep increasing with revenue decreasing. According to Mrs. Conard, this tax would be the most equitable tax as everyone who buys something in Warren County will pay this tax. Sheriff Edwards explained that the County jail houses all prisoners from Warren County and the City. In 2007, according to Sheriff Edwards, $276,000 was spent in housing juvenile and adult prisoners. If the Public Safety tax is not passed, the County will have to make cuts to take care of a $200,000 deficit. Mayor Davies commented that if the tax referendum fails the County would have to take out inter-fund loans and anticipatory warrants on bonds for a short- term solution. He expressed his understanding of the difficult situation that the County found itself in and wished them well.
7. Release of Executive Session Minutes
City Clerk Trevor explained that every six (6) months, the City is required to review the Executive Session minutes to determine if the minutes can be released for public reading. City Administrator Hanson, City Attorney Spears, and City Clerk Trevor reviewed the minutes and are recommending that the Executive Session Minutes of 3/21/07, 6/18/07, 9/4/07, 9/17/07, 5/19/08, 6/2/08, 6/16/08, and 7/7/08 be released. It was moved by Alderman Heatherly and seconded by Alderman Rutledge to approve the release of the above-listed minutes. AYE: Aldermen Heatherly, Themanson, Rutledge, Bates, Smith, Wells, and Alderwoman McNamara ABSENT: Alderman Burgland NAY: none MOTION CARRIED.
V. COMMITTEE REPORTS
A. Public Works – Chairman Dave Smith
1.Update on W.W.T.P. Project – Andy Jackson
Andy Jackson, EMC Public Works Director, explained that Joe Pisula, the engineer for the WWTP project was not able to attend the meeting; therefore, he would be giving the update for Mr. Pisula. Andy said that William Brothers has begun the work at the site and Denton has begun the pipe work preparation on North 6 th Street and Route 34 Bypass.
2. Well #7 Update
Andy explained that the televising of the Well #7 was done twice and there was no indication of any debris that would have caused the motor to cavitate. The pump has been lowered to 100 feet due to the conclusion that the pump was not installed deep enough to start with and this should solve the problem with the cavitation of the motor.
3. MFT Project
The project went so well that the supplemental resolution was not needed.
4. Sewer Problem
According to Mr. Jackson, in the 400 Block of North 5 th Street a collapsed tile is being repaired and a manhole replaced. The main is 18" and would be a good candidate for lining, Andy reported. Also, in the 800 block of North C Street, sewer pipe is being replaced and it will be about a 2-week project.
B. Public Safety – Acting Chairman Rod Themanson
1. Monmouth College Homecoming Parade
It was moved by Alderman Rutledge and seconded by Alderman Smith to accept the recommendation by the committee to approve the revised parade route of the Monmouth College Homecoming parade. AYE: Aldermen Themanson, Rutledge, Bates, Smith, Wells, Heatherly, and Alderwoman McNamara ABSENT: Alderman Burgland NAY: none MOTION CARRIED.
2. Halloween Trick or Treat Hours
It was moved by Alderman Smith and seconded by Alderman Wells to accept the recommendation by the committee to approve the hours between 5:30 p.m. and 8:00 p.m. on October 31, 2008 as the official trick or treat hours. AYE: Aldermen Rutledge, Bates, Smith, Wells, Heatherly, Themanson, and Alderwoman McNamara ABSENT: Alderman Burgland NAY: none MOTION CARRIED.
3. MRHS Titan Flags on Square
It was moved by Alderman Wells and seconded by Alderman Smith to accept the recommendation by the committee to approve the placement of the Titan flags on the square on Friday, October 10, 2008. AYE: Aldermen Rutledge, Bates, Smith, Wells, Heatherly, Themanson, and Alderwoman McNamara ABSENT: Alderman Burgland NAY: none MOTION CARRIED
4. Chief Upates
a. Impound Ordinance 1-year report – Chief Zeigler
Chief Zeigler reported that during the 1 st year of the Impound Ordinance, 249 cars were impounded with $85,805 collected in fees. Of the 249 cars impounded, 161 were for suspended licenses; 22 were for possession of drugs; 57 were for DUI; and 4 were suspended registration or no registration of vehicle.
b. MFD – no report
C. Community Development –- Acting Chairman Dave Rutledge
1. Zoning Updates – Chuck Talley
Mr. Talley reported that there are 3 structures left to be demolished on the Walgreen site. He has the plans for the Walgreen store in his office if anyone would care to view them. Good progress is being made on the MPD building as well as the MFD building remodel. The Frye strip mall is laying brick and getting ready to pour the parking lot. Demolitions are being done on the Ford property and bids have gone out for 1003 South B Street.
D. Finance/Audit – Chairman Dan Heatherly
1. Approval of Bills
It was moved by Alderman Themanson and seconded by Alderwoman McNamara to approve the bills as presented. AYE: Aldermen Bates, Smith, Wells, Heatherly, Themanson, Rutledge, and Alderwoman McNamara ABSENT: Alderman Burgland NAY: none MOTION CARRIED.
VI. CITY ADMINISTRATOR HANSON
A. Gas Utilization
Administrator Hanson reported that there is a party interested in recovering the methane at the landfill and has provided a proposal. If this is carried out, the City could receive maybe 20 to 25 carbon credits. Recovery of the gas at the North WWTP plant is also being studied with the potential to be converted into energy. According to Administrator Hanson, it will cost around ½ million dollars to run the new sewer plant; therefore, it would seem to be another good opportunity to save money for the City with no capital outlay on the City's part.
VII. ORDINANCES
A. 1 ST Reading
1. 08-031 – Amending Schedule V of Chapter 77, 322 S. B St. Handicapped Parking
It was moved by Alderman Smith and seconded by Alderman Rutledge to approve the ordinance, 08-031, to provide a handicapped parking space at 322 South B Street. AYE: Aldermen Smith, Wells, Heatherly, Themanson, Rutledge, Bates, and Alderwoman McNamara ABSENT: Alderman Burgland NAY: none MOTION CARRIED.
VIII. OTHER BUSINESS
There was none to consider.
IX. EXECUTIVE SESSION
1. It was moved by Alderman Smith and seconded by Alderman Wells to go into Executive Session at 8:00 p.m. to consider possible acquisition of Real Estate. AYE: Aldermen Wells, Heatherly, Themanson, Rutledge, Bates, Smith, and Alderwoman McNamara ABSENT: Alderman Burgland NAY: none MOTION CARRIED.
2. It was moved by Alderman Smith and seconded by Alderwoman McNamara to return to Regular Session at 8:21 p.m. AYE: Alderwoman McNamara and Aldermen Heatherly, Rutledge, Bates, Smith, and Wells ABSENT: Alderman Burgland NAY: Alderman Themanson MOTION CARRIED.
X. ADJOURNMENT
It was moved by Alderman Heatherly and seconded by Alderman Themanson to adjourn the meeting at 8:21 p.m. MOTION CARRIED by unanimous voice vote with the exception of Alderman Burgland, who was absent.
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