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CITY OF MONMOUTH
COUNCIL MEETING MINUTES
AUGUST 18, 2008
I. CALL TO ORDER & PLEDGE OF ALLEGIANCE
Mayor Rod Davies called the meeting to order at 7:00 p.m. in the Council Chambers at City Hall, 100 East Broadway, Monmouth, Illinois and led the audience in the Pledge of Allegiance to the Flag.
II. ROLL CALL
Present: Aldermen Dan Burgland, Dave Rutledge, Dave Giles, Dave Smith, Bob Wells, Dan Heatherly, and Rod Themanson Absent: Alderwoman Vicki McNamara Also Present: Mayor Rod Davies, City Clerk Susan S. Trevor, City Administrator Eric Hanson, City Attorney Marcum Spears, Fire Chief Jim Conard, Police Chief Brad Zeigler, EMC Public Works Director Andy Jackson, Cemetery/Zoning Administrator Chuck Talley, and members of the Press.
III. APPROVAL OF MINUTES
A. Approval of August 4, 2008 Minutes
It was moved by Alderman Themanson and seconded by Alderman Rutledge to approve the minutes of the August 4 th meeting as corrected to reflect that Public Works Chairman Smith was present and there was not an acting chairman. AYE: Aldermen Burgland, Rutledge, Smith, Wells, Heatherly, and Themanson NAY: none PASS: Alderman Giles ABSENT: Alderwoman McNamara MOTION CARRIED.
IV. PRESENTATION TO THE COUNCIL
A. Old Business
There was none to consider
B. New Business
1. Approval of Memo of Understanding for Annual Audit Services
It was moved by Alderman Heatherly and seconded by Alderman Rutledge to approve the Memo of Understanding for annual Audit Services with Blucker, Kneer & Associates for the year which ended April 30, 2008. AYE: Aldermen Rutledge, Giles, Smith, Wells, Heatherly, Themanson, and Burgland NAY: none ABSENT: Alderwoman McNamara MOTION CARRIED.
2. Approval of Bid for Repair of Airport Beacon
It was moved by Alderman Heatherly and seconded by Alderman Themanson to approve the low bid from Sloan Electric in the amount of $15,535 for the repair of the municipal airport rotating beacon. AYE: Aldermen Giles, Smith, Wells, Heatherly, Themanson, Burgland, and Rutledge NAY: none ABSENT: Alderwoman McNamara MOTION CARRIED.
3. Resolution 08-002 – Workforce Development Week
It was moved by Alderman Heatherly and seconded by Alderman Themanson to approve Resolution 08-002, which recognizes the importance of workforce development and designates the week of August 24, 2008 as "Workforce Development Week" in the City of Monmouth, Illinois to showcase the Illinois workforce system. AYE: Aldermen Smith Wells, Heatherly, Themanson, Burgland, Rutledge, and Giles NAY: none ABSENT: Alderwoman McNamara MOTION CARRIED.
V. COMMITTEE REPORTS
A. Public Works – Chairman Dave Smith
1. Updates – EMC Public Works Director, Andy Jackson
Mr. Jackson informed the Council that the MFT street overlay program should begin this week. Also, there will be a Pre-construction meeting for the new WWTP scheduled for this coming Monday, August 25 th at 10:30 in City Hall.
B. Public Safety – Chairman Dan Burgland
1. MC Requests for additional parking on home football game days
It was moved by Alderman Themanson and seconded by Alderman Wells to follow the recommendation of the committee and approve the request by Monmouth College Athletic Director, Roger Haynes for additional parking on North 6 th and 9 th streets on home football game days. AYE: Aldermen Wells, Heatherly, Themanson, Burgland, Rutledge, Giles, and Smith NAY: none ABSENT: Alderwoman McNamara MOTION CARRIED.
C. Community Development – Chairman Dave Giles
1. Updates – Chuck Talley, Zoning Administrator
Mr. Talley updated the Council as to the fact that the strip mall project on the corner of Route 34 and North 6 th was coming along well. He also let the Council know that the demolition of the residence in the 1100 block of South 5 th has been delayed due to the contractor having surgery.
D. Finance/Audit -- Chairman Dan Heatherly
It was moved by Alderman Giles and seconded by Alderman Themanson to accept the recommendation of the committee and approve the bills as presented. AYE: Aldermen Heatherly, Themanson, Burgland, Rutledge, Giles, Smith, and Wells NAY: none ABSENT: Alderwoman McNamara MOTION CARRIED.
VI. CITY ADMINISTRATOR HANSON UPDATES
Administrator Hanson reminded the Council that he sent out his current updates electronically as well as the printed copy that was included in the Council packets. He particularly wanted to call attention to the need to provide final input for the Buxton retail final selection as well as asking Council members to study and provide feedback as to whether the City should renew their recycling contract with Maple City Recycling.
VII. ORDINANCES
A. 08-023 – Amending Chapter 77, "prohibited Parking", E. side of N. 6 th Street
It was moved by Alderman Themanson and seconded by Alderman Wells to approve 08-023, which prohibits parking between East Archer and East Detroit on the East side of North Sixth Street. AYE: Aldermen Heatherly, Themanson, Burgland, Rutledge, Giles, Smith, and Wells NAY: none ABSENT: Alderwoman McNamara MOTION CARRIED.
B. 08-024, 08-025, 08-026 – Granting Variances, 825 N. A Street; 229 S. 9 th Street;
321 N. B Street
Mr. Talley informed the Council that the ZBA unanimously approved the above-listed addresses for variances. It was moved by Alderman Heatherly and seconded by Alderman Themanson to approve and accept the recommendation by the ZBA for approval of the variances for 825 N. A Street; 229 S. 9 th Street, and 321 N. B Street. AYE: Aldermen Themanson, Burgland, Rutledge, Giles, Smith, Wells, and Heatherly NAY: none ABSENT: Alderwoman McNamara MOTION CARRIED.
C. 08-027 – Granting a Use Variance – 724 East 11 th Avenue
Mr. Talley advised the Council that the ZBA approved granting a use variance for 724 E. 11 th Ave. by a 5 to 2 vote. Mr. Jasperson, the owner of the property, had requested the variance in order to conduct a flea market once a month on his property. Several neighbors asked to address the Council to express their concerns about the condition of the property and the increased traffic problems. Mr. Jasperson replied that he would address all concerns of the neighbors and would not allow any parking off his property because he had more than enough space on his property to accommodate 192 cars. He also stated that he was providing permanent handicapped accessible restrooms. City Attorney Spears stated that the ZBA is the fact finding body, but the Council can over turn their decision with a 2/3 vote. It was moved by Alderman Heatherly and seconded by Alderman Giles to accept the recommendation of the ZBA and approve 08-027, Granting a Use Variance for 724 East 11 th Avenue. AYE: Aldermen Burgland, Rutledge, Giles, Smith, Heatherly, and Themanson NAY: Wells ABSENT: Alderwoman McNamara MOTION CARRIED.
VIII. OTHER BUSINESS
There was none to consider.
IX. ADJOURNMENT
It was moved by Alderman Heatherly and seconded by Alderman Smith to adjourn the meeting at 7:40 p.m. MOTION CARRIED by unanimous voice vote with the exception of Alderwoman McNamara, who was absent.
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