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CITY OF MONMOUTH
COUNCIL MEETING
AUGUST 4, 2008
I. CALL TO ORDER & PLEDGE TO ALLEGIANCE
Mayor Rod Davies called the meeting to order at 7:00 p.m. in the Council Chambers at City Hall, 100 East Broadway, Monmouth, Illinois and led the audience in the Pledge of Allegiance to the Flag.
II. ROLL CALL
Present: Aldermen Dan Burgland, Dave Rutledge, Dave Smith, Bob Wells, Dan Heatherly, and Rod Themanson Absent: Alderman Giles and Alderwoman Vicki McNamara Also Present: Mayor Rod Davies, City Clerk Susan S. Trevor, City Administrator Eric Hanson,
City Attorney Marcum Spears, Fire Chief Jim Conard, Police Chief Brad Zeigler, EMC Public Works Director Andy Jackson, Cemetery/Zoning Administrator Chuck Talley, and members of the Press.
III. APPROVAL OF MINUTES
A. Approval of July 21, 2008 Minutes
It was moved by Alderman Themanson and seconded by Alderman Rutledge to approve the minutes of the July 21 st meeting as presented. AYE: Aldermen Burgland, Rutledge, Smith, Wells, Heatherly, and Themanson NAY: none ABSENT: Alderman Giles and Alderwoman McNamara MOTION CARRIED.
IV. PRESENTATION TO THE COUNCIL
A. Old Business
There was none to consider.
B. New Business
1. Proposals for new Police Department Building – Chief Zeigler
Chief Zeigler informed the Council that he had sent requests for a design/build proposal to three different contractors and had received two back. One proposal came in at $143 per square foot and the other one had $160,000 of add-ins. Mayor Davies asked if all of our specifications had been met and Chief Zeigler said yes. Administrator Hanson stated that the City wanted to avoid going to bid with architects involved as frequently the price escalates over budget. Chief Zeigler further explained that there will be adequate room for 911 expansion and that approximately 45 to 60 days will be needed to get mechanicals and drawings; therefore, he would appreciate a decision from the Council tonight. It was moved by Alderman Burgland and seconded by Alderman Heatherly to accept the design/bid proposal by Johnson Builders with the facility guaranteed not to exceed the price of $1,500,000.00. AYE: Aldermen Rutledge, Smith, Wells, Heatherly, Themanson, and Burgland NAY: none ABSENT: Alderman Giles and Alderwoman McNamara
V. COMMITTEE REPORTS
A. Public Works – Chairman Dave Smith
1. Waste Water Treatment Plant Bid Approval
Joe Pisula, Project Engineer for Donohue & Associates, explained to the Council that the bids were opened on July 31 st. Contract A is for the general overall project and the low bid from Williams Brothers came in at $13,760,000. Contract B is for the pipeline and the low bid was submitted by Denton Gunther Underground in the amount of $1,538,800.00. Donohue and Associates recommends accepting both low bids for Contracts A & B. Williamssubmitted a bid in the amount of $20,000 for the demolition of the filter building at the old main waste water plant. Mayor Davies emphasized that the City does have sufficient funds to do this plus several other projects at the old main WWTP. Administrator Hanson expressed the City's appreciation
to Mr. Pisula from Donohue & Associates as well as Andy Jackson, EMC Public Works Director and Bill Hart, EMC Manager of the main WWTP for all their diligence and expertise in bringing this project to fruition. In conclusion, City Administrator Hanson wanted to re-emphasize that due to the City not being issued their construction permit by the IEPA for such a long time, it has cost the City good construction months and money. It was moved by Alderman Smith and seconded by Alderman Themanson to accept the recommendation by Donohue & Associates to accept the low bid by Williams Brothers Construction in the amount of $13,760,000 for Contract A and the low bid for Contract B in the amount of $1,538.800 by Denton Gunther Underground. AYE: Aldermen Smith, Wells, Heatherly, Themanson, Burgland, and Rutledge NAY: none ABSENT: Alderman Giles and Alderwoman McNamara MOTION CARRIED.
B. Public Safety – Chairman Dan Burgland
1. Annual Monmouth College requests for Freshman Walk-out and Move-In Day
It was moved by Alderman Themanson and seconded by Alderman Wells to accept the recommendation of the committee and approve all requests for the Freshman Walk-out on August 25 th and the move-in day parking on August 23 rd. AYE: Aldermen Smith, Wells, Heatherly, Themanson, Burgland, and Rutledge NAY: none ABSENT: Alderman Giles and Alderwoman McNamara MOTION CARRIED.
2. North Sixth Street Parking Safety Issues
It was moved by Alderman Themanson and seconded by Alderman Smith to have Chief Conard, Chief Zeigler, and City Administrator Hanson determine the parking to be eliminated at the corners of the cross streets of Archer, Boston, Clinton, and Detroit as well as having the City Attorney draw up an ordinance eliminating parking on the East side of North 6 th Street between East Archer and East Euclid. AYE: Aldermen Wells, Heatherly, Themanson, Burgland, Rutledge, and Smith NAY: none ABSENT: Alderman Giles and Alderwoman McNamara MOTION CARRIED.
C. Community Development – Acting Chairman Rutledge
No report.
D. Finance/Audit – Chairman Dan Heatherly
1. Approval of bills
It was moved by Alderman Smith and seconded by Alderman Themanson to approve the bills as presented. AYE: Aldermen Heatherly, Themanson, Burgland, Rutledge, Smith, and Wells NAY: none ABSENT: Alderwoman McNamara and Alderman Giles MOTION CARRIED.
VI. OTHER BUSINESS
1. Wyatt Earp Birthday Celebration – Audie Durand
Audie Durand thanked the City for all of their support for the Wyatt Earp Birthday Celebration that is being held at Cloud 9 with the actor Hugh O'Brien, who played the part of Wyatt Earp in the 60's on television being the main attraction. There is also going to be a celebration of "Old West Days". The Earp Foundation Board is in the process of discussing the continuation and expansion of the museum as well as hosting an "Old West Days" annual celebration.
VII. CITY ADMINISTRATOR HANSON
1. Updates
a. The Recycling Contract
The City's recycling contract is due to expire at the end of the month and the City needs to decide if we are going to renegotiate or bid the contract out to other potential providers.
b. Compost Site Permit Renewal
Andy Jackson informed the City that our permit to keep the compost site open at the landfill is set to expire in January. If the City plans to keep the site open, we will have to file for a new 5-year permit at a cost of about $10,000. Administrator Hanson would like direction from the Council as to whether they would like to continue this service.
c. Buxton Final Selection
Administrator Hanson has received a final list of potential targets for the city and would like the Council's input on narrowing down the list to the final ten.
VIII. ORDINANCES
A. 1 st Reading
1. 08-022 – Amending Schedule of Chapter 77, "Traffic Schedules", 100 Block of South A Street (Middle of South A Street, one parking stall)
It was moved by Alderman Smith and seconded by Alderman Burgland to approve establishing a handicapped parking space in the middle of South A Street for one parking stall as stated in the above-referenced ordinance amendment. AYE: Aldermen Heatherly, Themanson, Burgland, Rutledge, Smith, and Wells NAY: none ABSENT: Alderwoman McNamara and Alderman Giles MOTION CARRIED.
IX. EXECUTIVE SESSION
It was moved by Alderman Smith and seconded by Alderman Themanson to go into Executive Session at 7:40 p.m. AYE: Aldermen Themanson, Burgland, Rutledge, Smith, Wells, and Heatherly NAY: none ABSENT: Alderwoman McNamara and Alderman Giles MOTION CARRIED.
X. RETURN TO REGULAR SESSION
It was moved by Alderman Heatherly and seconded by Alderman Themanson to return to Regular Session at 8:09 p.m. AYE: Aldermen Burgland, Rutledge, Smith, Wells, and Heatherly NAY: Alderman Themanson ABSENT: Alderwoman McNamara and Alderman Giles MOTION CARRIED.
XI. ADJOURNMENT
It was moved by Alderman Heatherly and seconded by Alderman Themanson to adjourn the meeting at 8:10 p.m. MOTION CARRIED by unanimous voice with the exception of Alderwoman McNamara and Alderman Giles, who were absent.
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