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CITY OF MONMOUTH
COUNCIL MEETING MINUTES
JUNE 16, 2008
I. CALL TO ORDER & PLEDGE OF ALLEGIANCE
Mayor Rod Davies called the meeting to order in the Council Chambers at City Hall, 100 East Broadway, Monmouth, Illinois at 7:00 p.m. and led the audience in the Pledge of Allegiance to the Flag.
II. ROLL CALL
Present: Aldermen Dave Rutledge, Dave Giles, Dave Smith, Bob Wells, Dan Heatherly, and Rod Themanson Absent: Alderman Dan Burgland and Alderwoman Vicki McNamara Also Present: Mayor Rod Davies, City Clerk Susan S. Trevor, City Administrator Eric Hanson, City Attorney Marcum Spears, Fire Chief Jim Conard, Police Chief Brad Zeigler, EMC Public Works Director Andy Jackson, Cemetery/Zoning Administrator Chuck Talley, and members of the Press.
III. APPROVAL OF MINUTES
A. Approval of the June 2, 2008 Minutes
It was moved by Alderman Themanson and seconded by Alderman Wells to approve the minutes of the June 2 nd meeting as presented. AYE: Aldermen Rutledge, Giles, Smith, Wells, Heatherly, and Themanson ABSENT: Alderman Burgland and Alderwoman McNamara NAY: none MOTION CARRIED.
IV. PRESENTATION TO THE COUNCIL
A. Old Business
There was none to consider.
B. New Business
1. Approval of Engineering Agreement for CSO & Equipment to Implement CSO Plan
Mayor Davies explained that the amendment to our original Engineering Services Agreement with Donohue and Associates is the first step in the most effective way for us to meet CSO requirements. There will be several more steps. Andy Jackson, EMC Public Works Director, further explained that any plan has to meet water quality standards and that the IEPA wants to know how often these events occur, how much is discharged, methods of monitoring, etc. According to Administrator Hanson, Donohue and Associates have been doing some of this outside the scope of their agreement; therefore, an amendment is being executed on an hourly basis as this is the most cost effective method versus a retainer since their services won't be needed daily or monthly. In addition, Administrator Hanson said that the City will need to expend funds for monitoring equipment at several locations as specified in our compliance agreement and this equipment should cost around $20,000. It was moved by Alderman Wells and seconded by Alderman Themanson to approve Amendment #3 to the Engineering Services Agreement for CSO Long Term Control Plan – On Call Assistance with Donohue and Associates as well as the money for the monitoring equipment. Following discussion, Alderman Wells amended his original motion to specify that the expenditure for the needed CSO monitoring equipment not exceed $25,000. AYE: Aldermen Rutledge, Giles, Smith, Wells, Heatherly, and Themanson ABSENT: Alderman Burgland and Alderwoman McNamara NAY: none MOTION CARRIED.
V. COMMITTEE REPORTS
A. Public Works – Chairman Dave Smith
1. Updates
EMC Public Works Director, Andy Jackson, informed the Council that the end loader is here and the backhoe is expected around August 1 st. He further explained that the City is still waiting for the permit for the construction of our new WWTP. Administrator Hanson stated that he feels the holdup is staffing and that hopefully the City will have the issue resolved sometime this week. He extended the City's thanks to the Public Works department for the great job they did putting the mulch that was donated by Flowers for Less around the square.
B. Public Safety – Acting Chairman Rod Themanson
1. New Public Safety Buildings
It was moved by Alderman Rutledge and seconded by Alderman Giles to accept the recommendation from the committee to authorize Administrator Hanson to proceed with the process of building a new Police Department building on the property to the North of the current Public Safety Building and a North Fire Station to be located in Ward 1. AYE: Aldermen Giles, Smith, Wells, Heatherly, Themanson, and Rutledge ABSENT: Alderman Burgland and Alderwoman McNamara NAY: none MOTION CARRIED.
2. Intersection of Boston Avenue and North Main Street
It was moved by Alderman Giles and seconded by Alderman Wells to direct City Attorney Spears to draw up an Ordinance for a 4-way stop at the intersection of Boston Avenue and North Main Street. AYE: Aldermen Smith, Wells, Heatherly, Themanson, Rutledge, and Giles ABSENT: Alderman Burgland and Alderwoman McNamara NAY: none MOTION CARRIED.
C. Community Development – Chairman Dave Giles
1. Updates
Mr. Talley said that he paid a surprise visit to the AmericInn and found that it is almost completed inside with the exception of the pool. The motel is able to house 60-65 people as of today. He reported that Taco Bell/Kentucky Fried Chicken is now open and Warren Achievement Apartments is almost finished. He urged the Council and public to attend the upcoming open house.
F. Finance/Audit – Chairman Dan Heatherly
1. Approval of Bills
Chairman Heatherly said that since there was not a quorum for a committee meeting prior to the Council meeting, the bills are now presented for approval at the Council meeting. It was moved by Alderman Giles and seconded by Alderman Rutledge to approve the bills as presented. AYE: Aldermen Wells, Heatherly, Themanson, Rutledge, Giles, and Smith ABSENT: Alderman Burgland and Alderwoman McNamara NAY: none MOTION CARRIED.
VI. CITY ADMINISTRATORY HANSON
A. Updates
1. City Stickers are way behind in sales and there will be stepped up enforcement for non-compliance.
2. The City Pool is generating money as well as saving the City money through great management and promotion.
3. EMC Agreement
Administrator Hanson said that after discussion with EMC and with the Council, the City has the option to review in year 5 and opt out of the 10 year contract if it so desires. It was moved by Alderman Smith and seconded by Alderman Heatherly to give authorization to Administrator Hanson to proceed with renewing the existing contract with EMC for a 10 year period with the option to review in year 5. AYE: Aldermen Heatherly, Rutledge, Giles, Smith, and Wells ABSENT: Alderman Burgland and Alderwoman McNamara NAY: Themanson MOTION CARRIED.
VII. ORDINANCES
A. 1 st Reading
1. 08-017 – Granting Variance, 415 W. Boston Avenue
It was moved by Alderman Heatherly and seconded by Alderman Themanson to approve 08-017 as stated above. AYE: Aldermen Heatherly, Themanson, Rutledge, Giles, Smith, and Wells ABSENT: Alderman Burgland and Alderwoman McNamara NAY: none MOTION CARRIED.
2. 08-018 – Vacation of Alley – 100 Block W. Euclid and 100 Block W. Franklin
It was moved by Alderman Wells and seconded by Alderman Rutledge to approve the vacation of the alleyway between the 100 block of West Euclid and the 100 block of West Franklin Avenue. AYE: Aldermen Themanson, Rutledge, Giles, Smith, Wells, and Heatherly ABSENT: Alderman Burgland and Alderwoman McNamara NAY: none MOTION CARRIED.
VIII. EXECUTIVE SESSION
It was moved by Alderman Themanson and seconded by Alderman Smith to go into Executive Session at 7:30 p.m. to consider: 1) Possible Acquisition of Real Estate AYE: Aldermen Rutledge, Giles, Smith, Wells, Heatherly, and Themanson ABSENT: Alderman Burgland and Alderwoman McNamara NAY: none MOTION CARRIED.
IX. RETURN TO REGULAR SESSION
It was moved by Alderman Smith and seconded by Alderman Rutledge to return to Regular Session at 7:45 p.m. AYE: Aldermen Rutledge, Giles, Smith, Wells and Heatherly ABSENT: Alderman Burgland and Alderwoman McNamara NAY: Alderman Themanson MOTION CARRIED.
X. OTHER BUSINESS
There was none to consider.
XI. ADJOURNMENT
It was moved by Alderman Themanson and seconded by Alderman Smith to adjourn the meeting at 7:46 p.m. MOTION CARRIED by unanimous voice vote with the exception of Alderman Burgland and Alderwoman McNamara, who were absent.
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