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CITY OF MONMOUTH
COUNCIL MEETING MINUTES
APRIL 21, 2008
I. CALL TO ORDER & PLEDGE OF ALLEGIANCE Mayor Rod Davies called the meeting to order at 7:00 p.m. in the Council Chambers at City Hall, 100 East Broadway, Monmouth, Illinois.
II. ROLL CALL Present: Aldermen Dan Burgland, Dave Giles, Dave Smith, Bob Wells, Dan Heatherly, and Alderwoman Vicki McNamara Absent: Aldermen Dave Rutledge and Rod Themanson Also Present: Mayor Rod Davies, City Clerk Susan S. Trevor, City Administrator Eric Hanson, City Attorney Marcum Spears, Fire Chief Jim Conard, Police Chief Brad Zeigler, EMC Public Works Director Andy Jackson, Cemetery/Zoning Administrator Chuck Talley, and members of the Press.
III. APPROVAL OF MINUTES It was moved by Alderman Wells and seconded by Alderman Burgland to approve the minutes of the April 7th meeting as presented. AYE: Aldermen Burgland, Giles, Smith, Wells, and Alderwoman McNamara PASS: Alderman Heatherly ABSENT: Aldermen Rutledge and Themanson NAY: none MOTION CARRIED.
IV. PRESENTATION TO THE COUNCIL
A. Old Business There was none to consider.
B. New Business
1. Approval of Web Site Proposal
Administrator Hanson highlighted the Website Enhancement Proposal from Paul Schuytema. According to Administrator Hanson, the proposal will provide for comprehensive re-design, which will include:
· Improved, professional layout
· Quality custom graphics
· Administrative back end (so the City can manage site content)
· Online payment system integration
· Training in site management
The budgeted cost for this re-design is $2,500. The objective for the new design of the City website is for the average citizen to be able to use it as a tool to find answers. The re-designed website should be completed inside of 30 days. It was moved by Alderman Heatherly and seconded by Alderwoman McNamara to approve the Website Proposal submitted by Paul Schuytema. AYE: Aldermen Giles, Smith, Wells, Heatherly, Burgland, and Alderwoman McNamara ABSENT: Aldermen Rutledge and Themanson NAY: none MOTION CARRIED.
2. Approval of Donohue Proposal for Well #7 It was moved by Alderman Smith and seconded by Alderman Heatherly to approve hiring Donohue and Associates for engineering services to determine the cause of the problems with Well #7. AYE: Aldermen Giles, Smith, Wells, Heatherly, Burgland, and Alderwoman McNamara ABSENT: Aldermen Rutledge and Themanson NAY: none MOTION CARRIED.
3. Approval of Proposed 2008-2009 Budget It was moved by Alderman Heatherly and seconded by Alderman Smith to approve the 2008-2009 Budget as presented. AYE: Aldermen Smith, Wells, Heatherly, Burgland, Giles, and Alderwoman McNamara ABSENT: Aldermen Rutledge and Themanson NAY: none MOTION CARRIED.
V. COMMITTEE REPORTS
A. Public Works - Chairman Dave Smith EMC Public Works Director Andy Jackson reported that a letter had been sent to the citizens in the Southwest quadrant of the City to inform them that a water main replacement will begin on May 1st in their area of the City.
B. Public Safety - Chairman Dan Burgland It was moved by Alderman Wells and seconded by Alderwoman McNamara to accept the recommendation of approval by the committee for the requests made by the Monmouth Area Chamber of Commerce for Monmouthfest and the Pottery Swap-meet; the Western Illinois Animal Rescue 5k Run; the Block Party sponsored by the Monmouth Nursing Home and the MPD Junior Police Derby. AYE: Aldermen Wells, Heatherly, Burgland, Giles, Smith, and Alderwoman McNamara ABSENT: Aldermen Rutledge and Themanson NAY: none MOTION CARRIED.
C. Community Development - Chairman Dave Giles It was moved by Alderman Heatherly and seconded by Alderman Smith to accept the recommendation by the committee to approve the request by the MPD to host a fishing derby at Citizens Lake on May 17th from 9:00 to 3:00 p.m. AYE: Alderwoman McNamara, Aldermen Heatherly, Burgland, Giles, Smith, and Wells ABSENT: Aldermen Rutledge and Themanson NAY: none MOTION CARRIED.
D. Finance/Audit - Chairman Dan Heatherly It was moved by Alderman Giles and seconded by Alderwoman McNamara to approve the bills as presented. AYE: Aldermen Heatherly, Burgland, Giles, Smith, Wells, and Alderwoman McNamara ABSENT: Aldermen Rutledge and Themanson NAY: none MOTION CARRIED. VI. CITY ADMINISTRATOR HANSON
1. Potential Quiet Zone Administrator Hanson informed the Council that he had been contacted by a company who was interested in coming to Monmouth to conduct a study to determine whether the City would like to pursue a "quiet zone" designation by the BNSF Railroad. It would cost the City about $7,500. The cost of upgrading crossings to meet the strict criteria for a "quiet zone" designation by the BNSF Railroad could be very expensive. After discussion, the Council directed Administrator Hanson to research the process to determine what the actual costs would be.
2. Update on the Buxton Retail Study The company is in the phase where they are taking the collected data and matching it to retail companies. The City is currently on schedule to complete the study by May 1st
VII. ORDINANCES
A. 1st Reading
1. 08-009 - Granting Variance, 409 N. 3rd Street
It was moved by Alderman Heatherly and seconded by Alderman Smith to accept the recommendation of the Zoning Board of Appeals to approve the variance for 409 N. 3rd Street. AYE: Aldermen Burgland, Giles, Smith, Wells, Heatherly, and Alderwoman McNamara ABSENT: Aldermen Rutledge and Themanson NAY: none MOTION CARRIED.
VIII. OTHER BUSINESS Alderman Giles publicly thanked the people who helped with the clean-up at Citizens Lake last weekend.
IX. ADJOURNMENT
It was moved by Alderman Heatherly and seconded by Alderman Smith to adjourn the meeting at 7:25 p.m. MOTION CARRIED by unanimous voice vote with the exception of Aldermen Rutledge and Themanson, who were absent.
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