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CITY OF MONMOUTH
COUNCIL MEETING MINUTES APRIL 7, 2008
I. CALL TO ORDER & PLEDGE OF ALLEGIANCE
Mayor Rod Davies called the meeting to order at 7:00 p.m. in the Council Chambers at City Hall, 100 East Broadway, Monmouth, Illinois.
II. ROLL CALL
Present: Aldermen Dan Burgland, Dave Rutledge, Dave Giles, Dave Smith, Bob Wells, Rod Themanson, and Alderwoman Vicki McNamara. Absent: Alderman Dan Heatherly Also Present: Mayor Rod Davies, City Clerk Susan S. Trevor, City Administrator Eric Hanson, City Attorney Marcum Spears, Fire Chief Jim Conard, Police Chief Brad Zeigler, EMC Public Works Director Andy Jackson, Cemetery/Zoning Administrator Chuck Talley, and members of the Press.
III. AMENDMENT TO AGENDA
Mayor Davies asked to have the agenda amended under "New Business" to remove the approval of the demolition bid for 935 South 3rd Street and move the consideration of the police tactical vehicle in its place. It was moved by Alderwoman McNamara and seconded by Alderman Themanson to amend the agenda as stated above. AYE: Aldermen Rutledge, Giles, Smith, Wells, Themanson, Burgland, and Alderwoman McNamara ABSENT: Alderman Heatherly NAY: none MOTION CARRIED.
IV. APPROVAL OF MINUTES
It was moved by Alderman Themanson and seconded by Alderman Rutledge to approve the minutes of the March 17th meeting as presented. AYE: Alderman Giles, Smith, Wells, Themanson, Burgland, Rutledge, and Alderwoman McNamara. ABSENT: Alderman Heatherly NAY: none MOTION CARRIED.
V. PRESENTATION TO THE COUNCIL
A. Old Business
There was none to consider.
B. New Business
1. Police Tactical Vehicle
Chief Zeigler reviewed the material that he had previously presented to the Council. He re-stated that the MPD is preparing to be able to better respond to an active shooter situation. According to information learned from other active shooter situations, a casualty occurs every 15 seconds and the entire event only lasts around four to five minutes; therefore, time is of the essence and the department needs to be able to respond immediately. Chief Zeigler said that the consensus of the department seems to think that it would be best if an SUV could be purchased instead of a Ford Crown Victoria as it would be possible to put storage units in the rear of the vehicle to store ballistics shields, certain long guns and different munitions that would be needed. After reviewing the bids received, it was determined that it is cheaper to buy a new vehicle rather than a used one, according to Chief Zeigler. Currently there is $25,000 in the capital line item of the budget and the proposed vehicle would cost $24,000 and would take between 90 to 120 days to receive once it is ordered. In response to questions, Chief Zeigler said that the City has a signed mutual aid agreement with the County and that the vehicle would most likely be driven by the shift sergeant. It was moved by Alderman Themanson and seconded by Alderman Rutledge to authorize Chief Zeigler to spend no more than $25,000 to purchase a new tactical vehicle for the MPD. AY E: Aldermen Smith, Wells, Themanson,
Burgland, Rutledge, Giles, and Alderwoman McNamara ABSENT: Alderman Heatherly NAY: none MOTION CARRIED.
VI. COMMITTEE REPORTS
A. Public Works – Chairman Dave Smith
1. Street Department Equipment Update
Andy Jackson, EMC Public Works Director, explained to the Council that he outlined and gave a proposal to Administrator Hanson for keeping our public works equipment maintained on a regular basis. Based on the information gathered, a lease on our heavy equipment, end-loader and backhoe, would be $2,500 per month or $30,000 per year. In four years, John Deere would swap out these vehicles for new vehicles. At present, they would purchase our current equipment for $80,000. Ford has the best lease for our 2 ton dump trucks and it would be possible to lease four trucks for the price of buying one new one. It appears that the City is best served by leasing our heavy equipment and 2 ton trucks instead of attempting to purchase new vehicles. Mr. Jackson is also currently investigating what options are available for obtaining a replacement street sweeper. In conclusion, Mr. Jackson was hopeful that in seven or eight years it will be possible to get the public works equipment on a rotation schedule in order to keep the City's fleet stable. Alderman Smith asked Mr. Jackson for a spreadsheet for all the options that are being considered for a maintenance schedule.
2. Well # 7 Update
After the meeting that EMC Public Works Director, Andy Jackson, attended with the engineers and well consultants, it was determined that there were 3 main possible contributing factors to the failure of the pumps at Well #7 as follows:
1) There may be debris in the bore hole that might create obstruction against the protective screen and that would cause the motor to cavitate.
2) A 24 hour, 7 days a week motor monitor is not in operation as it was eliminated due to price and therefore continuous preventative maintenance is not being carried out.
3) The pump was possibly not set deep enough
4) The pump motor is pumping more gallons per day than it ever did in the past and thus it is also wearing on the column pipe threads in Well #7.
Possible Solutions:
1) Pull backup pump and televise to determine if there is debris in the hole.
2) If debris is present, then the hole will have to be bailed out.
3) Lower the pump an additional 60 – 80 feet.
4) Replace fittings around the check valve to stainless steel.
5) Add several check valves as the recommendation is to have 1 check valve every 200 feet.
Administrator Hanson emphasized to the Council that most likely the solutions to the problems with Well #7 are going to be very expensive and would be around a 6 figure cost. Well #7 is the most important well in our system. It is also important to understand, according to Administrator Hanson, that the City still needs to pull pumps regularly and will have to factor this into the life of the pipe in order to amortize this into our maintenance schedule.
B. Public Safety – Chairman Dan Burgland
1. Approval of Minutes – March 17, 2008
It was moved by Alderman Themanson and seconded by Alderman Wells to approve the minutes of the March 17th meeting as presented. MOTION CARRIED by unanimous voice vote.
C. Community Development – Chairman Dave Giles
1. Update on Demolition/Clean-up Efforts
Zoning Administrator Chuck Talley informed the Council that the following properties have been demolished and the sites totally cleaned up:
1) 935 South 3rd, 915 South 5th, and 1133 South 9th
The junk and debris on the property located at 404 South 10th was cleaned up and loaded into 6 dumpsters to haul it away. The budget has been spent for this fiscal year and no more demolitions can take place until the next fiscal year.
2. Meeting
Chairman Giles scheduled a 20 minute meeting prior to the next Council meeting.
D. Finance/Audit – Acting Chairman Dave Giles
1. Approval of bills
It was moved by Alderman Themanson and seconded by Alderman Smith to approve the bills as presented. AYE: Alderwoman McNamara, Aldermen Themanson, Burgland, Rutledge, Giles, Smith, and Wells ABSENT: Chairman Heatherly NAY: none MOTION CARRIED.
VII. CITY ADMINISTRATOR HANSON
A. Updates
1. Website
There will be a proposal for a revised and updated website ready for consideration
at the next meeting.
2. Downtown Beautification
Administrator Hanson reported that he has been receiving requests to clean-up the downtown area. There is a need to begin to address this situation.
3. Buxton Retail Study
Phase II is en route and should be received tomorrow. On April 17th, Administrator Hanson said that he will be participating in a conference call with the Buxton people.
4. 2008-2009 Budget
There is a copy available for the public to view at the City Clerk's front counter.
VIII. ORDINANCES
A. 1st Reading
1. 08-008 – Surplus Inventory
It was moved by Alderman Smith and seconded by Alderwoman McNamara to approve Ordinance 08-008 declaring two Public Works vehicles as surplus property. AYE: Aldermen Themanson, Burgland, Rutledge, Giles, Smith, Wells, and Alderwoman McNamara ABSENT: Alderman Heatherly NAY: none MOTION CARRIED.
IX. OTHER BUSINESS
Alderman Giles announced that there will be a clean-up day on April 19th from 9:30 a.m. to 11:30 a.m. at Citizens Lake and anyone is welcome to participate.
X. ADJOURNMENT
It was moved by Alderman Themanson and seconded by Alderwoman McNamara to adjourn the meeting at 7:55 p.m. MOTION CARRIED by unanimous voice vote with the exception of Alderman Heatherly, who was absent.
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