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CITY OF MONMOUTH
COUNCIL MEETING MINUTES
JANUARY 22, 2008
I. CALL TO ORDER & PLEDGE OF ALLEGIANCE
Mayor Rod Davies called the meeting to order in the Council Chambers at City Hall, 100 East Broadway, Monmouth, Illinois at 7:00 p.m. and led the audience in the Pledge of Allegiance to the Flag.
II. ROLL CALL
Present: Aldermen Dan Burgland, Dave Rutledge, Dave Smith, Bob Wells, Dan Heatherly, and Alderwoman Vicki McNamara Absent: Alderman Dave Giles and Alderman Rod Themanson Also Present: Mayor Rod Davies, City Clerk Susan S. Trevor, City Administrator Eric Hanson, City Attorney Marcum Spears, Fire Chief Jim Conard, Police Chief Brad Zeigler, EMC Public Works Director Andy Jackson, Cemetery/Zoning Administrator Chuck Talley, and members of the Press.
III. APPROVAL OF MINUTES
1. Approval of January 7, 2008 Minutes
It was moved by Alderman Smith and seconded by Alderman Heatherly to approve the minutes as corrected. AYE: Aldermen Rutledge, Smith, Wells, Heatherly, and Alderwoman McNamara NAY: none PASS: Alderman Burgland ABSENT: Aldermen Giles and Themanson MOTION CARRIED.
IV. PRESENTATION TO THE COUNCIL
A. Old Business
There was none to consider.
B. New Business
1. Opening of Bids for Sale of Western Stoneware Property
Two bids received for consideration:
All-Feed – purchasing through Eliza Creek Properties , submitted a bid of $200,000 and agreed to the terms in the Notice of Sale and includes a detailed description of their bid indicating what their goals are for the next two, five and ten years for the property.
Wells Pet Food – purchasing through Mid-Air Property LLC – their bid was $225,000 and they indicated they would comply with the Notice of Sale with slight contingencies.
City Attorney Spears suggested that copies of the bids be made for the Council to review with further discussion at the next Council Meeting in Executive Session. City Administrator Eric Hanson will prepare a synopsis of the two bids, detailing the benefits to the City and make a recommendation to the Council to assist in making the final decision.
2. Consideration of Approval of Amended Donohue Engineering Agreement
It was moved by Alderman Smith and seconded by Alderman Rutledge to approve the Amended Donohue Engineering Agreement as presented in the Public Works Meeting prior to the Council meeting. AYE: Aldermen Rutledge, Smith, Wells, Heatherly, Burgland, and Alderwoman McNamara NAY: none ABSENT: Aldermen Giles and Themanson MOTION CARRIED.
V. COMMITTEE REPORTS
A. Public Works – Chairman Dave Smith
1. WWTP Update
Chairman Smith reported that the necessary changes to the WWTP agreement with Donohue will cost an additional $49,700, but save $1.8 Million of the overall construction cost. This was approved by the Council under New Business.
B. Public Safety – Chairman Dan Burgland
No report.
C. Community Development – Acting Chairman Dave Rutledge
1. Meeting
Chairman Giles set a Community Development meeting on February 4 th at 6:00 p.m. prior to the Council Meeting. Information will be made available to the Committee prior to that meeting.
D. Finance – Chairman Dan Heatherly
1. Approval of Bills
It was moved by Alderman Smith and seconded by Alderman Burgland to approve the bills as presented. Alderwoman McNamara asked City Administrator Hanson about the Web Site update. Administrator Hanson has discussed the Web Site improvements with Paul Schuytema and the re-design will require a more specific contract outlining what the Web Site will look like, when it will be updated, and other details. He asked anyone with feedback on the Web Site to get back with him as soon as possible, otherwise he is going to proceed with what was presented. AYE: Aldermen Smith, Wells, Heatherly, Burgland, Rutledge, and Alderwoman McNamara NAY: none ABSENT: Aldermen Giles and Themanson MOTION CARRIED.
VI. ORDINANCES
A. 1 st Reading
1. 08-002 – Granting a Variance, 223 S. 7 th Street
2. 08-003 – Granting a Variance, 201 Maple City Drive
Cemetery/Zoning Administrator Chuck Talley reviewed the requests brought before
the Zoning Board of Appeals and reported it was recommended by the Board to bring both before the Council for approval. It was moved by Alderman Heatherly and seconded by Alderman Smith to approve both Ordinances as presented. AYE: Aldermen Smith, Wells, Heatherly, Burgland, Rutledge, and Alderwoman McNamara NAY: none ABSENT: Aldermen Giles and Themanson MOTION CARRIED.
VII. OTHER BUSINESS
1. FEMA payment
Administrator Hanson informed the Council that the City has received $83,228.47 from the storm damage in August 2007.
2. Buxton "SmallCityID"
Administrator Hanson reminded the Council that Buxton will give a presentation on targeting retail for our area on Thursday, January 24 th from 10:00 a.m. -12:00 p.m. in Monmouth College's Hewes Library Electronic Classroom. He encouraged Council members to attend as information presented may assist them in determining future Council support. Administrator Hanson was asked about the cost, which he estimates will be between $50,000 and $60,000, and reported he is hopeful that some of the cost can be taken care of through the use of TIF funds and that this was discussed at the TIF Board meeting held recently.
VIII. ADJOURNMENT
It was moved by Alderman Heatherly and seconded by Alderwoman McNamara to adjourn the meeting at 8:00 p.m. MOTION CARRIED by unanimous voice vote with the exception of Aldermen Giles and Themanson, who were absent.
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