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CITY OF MONMOUTH
COUNCIL MEETING MINUTES
JANUARY 7, 2008
I. CALL TO ORDER & PLEDGE OF ALLEGIANCE
Mayor Rod Davies called the meeting to order in the Council Chambers at City Hall, 100 East Broadway, Monmouth, Illinois at 7:00 p.m. and led the audience in the Pledge of Allegiance to the Flag.
II. ROLL CALL
Present: Aldermen Dave Rutledge, Dave Giles, Dave Smith, Bob Wells, Dan Heatherly, Rod Themanson, and Alderwoman Vicki McNamara Absent: Alderman Dan Burgland Also Present: Mayor Rod Davies, City Clerk Susan S. Trevor, City Administrator Eric Hanson, City Attorney Marcum Spears, Fire Chief Jim Conard, Police Chief Brad Zeigler, EMC Public Works Director Andy Jackson, Cemetery/Zoning Administrator Chuck Talley, and members of the Press.
III. APPROVAL OF MINUTES
1. Approval of December 17, 2007 Minutes
It was moved by Alderman Themanson and seconded by Alderman Rutledge to approve the minutes as presented. AYE: Aldermen Rutledge, Giles, Smith, Wells, Heatherly, Themanson, and Alderwoman McNamara NAY: none ABSENT: Alderman Burgland MOTION CARRIED.
IV. PRESENTATION TO THE COUNCIL
A. Old Business
There was none to consider.
B. New Business
1. Proclamation – National Mentoring Month – Big Brothers/Sisters – 1/2008
Mayor Rod Davies read and presented to Tim Hallinan, who was representing the Big Brother/Big Sister program, a proclamation designating January 2008 as National Mentoring Month in Monmouth.
2. Street Department Equipment – Administrator Hanson
Administrator Hanson reiterated what he had explained in his memo to the Council that one of our 2-ton trucks failed its bi-annual inspection. This particular truck is 17 years old and is one of the key trucks used for removing snow and hauling materials. It is not salvageable. The oldest truck still in use will be 20 years old this year and will need to be replaced soon. Administrator Hanson asked for approval to release approximately $60,000 from the equipment line in the current budget. He also said that he and Mr. Jackson, EMC Public Works Director, are working to develop a replacement schedule for both large trucks and other key equipment that is in need of repair or replacement in order to factor it into the FY 09 budget. The goal of developing a schedule is to create an annual allotment for equipment repair and rotation in order for the City to not operate 20-year old vehicles that it depends on for daily operation of the City as well as not having to spend a significant amount of money all at once for an expense that was not budgeted. EMC Public Works Director, Andy Jackson, elaborated on the condition of the Public Works fleet by stating that in 1987 the City actually had 15 trucks and is now down to 11 trucks trying to handle more work with fewer vehicles. Mr. Jackson recommended a nine to ten year turn around on Public Works vehicles and said that he is also investigating leasing agreements for some types of equipment. For instance, the 2001 backhoe is used every day and at one time the City paid $1,700 per month and then every 16 to 18 months replaced the used with new equipment. The City did the maintenance, but John Deere determined when they would replace the equipment; however, the City no longer has any lease agreements on their Public Works equipment. Several aldermen strongly felt that a leasing program should be looked into. Based on Mayor Davies suggestion, the Council directed Administrator Hanson to look around for new and used trucks and bring the information back to the Council for a decision.
V. COMMITTEE REPORTS
A. Public Works – Chairman Dave Smith
1. WWTP Update Meeting
Chairman Smith informed the Council that the meeting originally scheduled for January 11 th at 9:00 a.m. has been cancelled due to the fact that the cost estimate was not quite ready; therefore, Chairman Smith called a Public Works meeting at 6:00 p.m. on January 22 nd prior to the Council meeting.
B. Public Safety – Acting Chairman Rod Themanson
No report.
C. Community Development – Chairman Dave Giles
1. Next Meeting
Chairman Giles set a Community Development meeting on February 4 th at 6:00 p.m. prior to the Council Meeting.
2. Cleanup and Security Bids – 512 and 514 South 3 rd
Administrator Hanson informed the Council that bids were received to cleanup and secure the buildings at 512 and 514 South 3 rd Street and the cleanup will be taken care of immediately.
D. Finance – Chairman Dan Heatherly
1. Approval of Bills
It was moved by Alderman Themanson and seconded by Alderman Giles to approve the bills as presented. AYE: Aldermen Giles, Smith, Wells, Heatherly, Themanson, Rutledge, and Alderwoman McNamara NAY: none ABSENT: Alderman Burgland MOTION CARRIED.
2. Additional Questions
Alderman Smith asked as to why MPD budget is over and Chief Zeigler said that fuels costs and some overtime probably caused the department to be over budget.In response to Alderman Smith's question as to why the MFT fund was at 107%, EMC Public Works Director Andy Jackson said that it was due to closeouts by the State. Administrator Hanson answered Alderman Smith's question concerning the Health Reserve Account's overage that the costs are out pacing the amount of money being put in the account. Administrator Hanson also added that he is investigating with area fuel wholesalers as to other places that the City could purchase fuel at a better price.
VI. ORDINANCES
A. 1 st Reading
1. 08-001 – Sections 51.36, 51.37, and 52.152 entitled "WATER RATES FOR RESIDENTS", "WATER RATES FOR NONRESIDENTS", "EFFECTIVE DATE OF RATES" amending water/sewer rates CPI plus 2.5%
It was moved by Alderman Heatherly and seconded by Alderwoman McNamara to set the water/sewer rates at CPI plus 2.5% for residents and non-residents.
AYE: Aldermen Smith, Wells, Heatherly, Themanson, Rutledge, Giles, and Alderwoman McNamara NAY: none ABSENT: Alderman Burgland MOTION CARRIED.
VII. OTHER BUSINESS
1. 2006 Audit
Administrator Hanson informed the Council that the City has received the 2007 Audit to which aldermen should have received their copies. He is more than willing to go over it with any Council member.
2. Buxton "SmallCityID"
Administrator Hanson announced that Buxton will give a presentation on targeting retail for our area on Thursday, January 24 th from 10:00 a.m. -12:00 p.m. in Monmouth College's Hughes Library Electronic Classroom. He asked that anyone planning on attending to R.S.V.P. to Jan Helms by January 22 nd.
VIII. ADJOURNMENT
It was moved by Alderman Heatherly and seconded by Alderman Themanson to adjourn the meeting at 7:40 p.m. MOTION CARRIED by unanimous voice vote with the exception of Alderman Burgland, who was absent.
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