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CITY OF MONMOUTH
COUNCIL MEETING MINUTES
DECEMBER 17, 2007
I. CALL TO ORDER & PLEDGE OF ALLEGIANCE
Mayor Rod Davies called the meeting to order in the Council Chambers at City Hall, 100 East Broadway, Monmouth, Illinois at 6:00 p.m. and led the audience in the Pledge of Allegiance to the Flag.
II. ROLL CALL
Present: Aldermen Dan Burgland, Dave Rutledge, Dave Giles, Dave Smith, Bob Wells, Dan Heatherly, Rod Themanson, and Alderwoman Vicki McNamara Also Present: Mayor Rod Davies, City Clerk Susan S. Trevor, City Administrator Eric Hanson, City Attorney Marcum Spears, Fire Chief Jim Conard, Police Chief Brad Zeigler, EMC Public Works Administrator Andy Jackson, Cemetery/Zoning Administrator Chuck Talley, and members of the Press.
III.APPROVAL OF MINUTES
1. Approval of December 3, 2007 and November 29, 2007 Minutes
It was moved by Alderman Themanson and seconded by Alderman Rutledge to approve the minutes of the regular Council December 3 rd meeting along with the minutes of the special Council November 29 the meeting as presented. AYE: Aldermen Burgland, Rutledge, Giles, Smith, Wells, Heatherly, Themanson, and Alderwoman McNamara NAY: none MOTION CARRIED.
IV. PRESENTATION TO THE COUNCIL
A. Old Business
1. Update on Demolition of 512 & 514 South 3 rd – Chuck Talley
Mr. Talley informed the Council that the estimate to demolish 512 and 514 South 3 rd Street is going to be around $30,000 total including the removal of the asbestos and the demolition. The line item for the whole year for demolition of properties is only $20,000. Mayor Davies said that the Council has two options:
1) Put off the removal of asbestos and demolition of the 2 structures until the next budget year
2) Amend the line item for demolition
During the discussion, several options were presented along with concerns for securing the property. It was moved by Alderman Rutledge and seconded by Alderman Themanson to clean out the properties at 512 and 514 South 3 rd Street and then to secure them with the $2,500 clean out cost included in the estimate. During the discussion on the motion, Administrator Hanson brought up the fact that the Council could give Chuck Talley and himself the latitude to stay within the current budget and not go over. Alderman Rutledge then withdrew his above-stated motion and Alderman Themanson withdrew his second of the above-stated motion. The Council agreed to allow Administrator Hanson and Mr. Talley, Cemetery/Zoning Administrator to handle the situation without going over the budgeted line item for demolition.
B. New Business
1. Approval RFP for Western Stoneware
Administrator Hanson informed the Council that the City is requesting bids for the sale of the Western Stoneware property. These bids are minimum bids and based on the interest that the City has received, there should be more than 1 bid. He also said that he would expect that the bids would be higher than the minimum bid. The successful bidder also will be expected to meet six requirements listed in the Notice of Sale. City Attorney Spears said that the Notice of Sale has to be published for three consecutive weeks in the local paper. The sealed bids must be received by 4:00 p.m. on January 22, 2008 and will be opened and read aloud at the regular Council meeting on January 22, 2008. The Council has the right to review and discuss the bids in Executive Session and then move to accept or reject the bids in Open Session. It was moved by Alderman Wells and seconded by Alderman Smith to approve the publication for three consecutive weeks in the local newspaper of the Notice of Sale for the Western Stoneware property located at 521 West 6 th Avenue. During discussion, Alderman Giles noted that there was a typographical error concerning the date on the 1 st page of the Notice for Sale. The deadline date for receiving sealed bids at City Hall read February 4, 2008 instead of January 22, 2008. Alderman Wells amended his motion to include the corrected date and Alderman Smith again seconded the motion. AYE: Aldermen Giles, Smith, Wells, Heatherly, Themanson, Burgland, Rutledge, and Alderwoman McNamara NAY: none MOTION CARRIED.
2. Approval of Council Meeting Schedule for 2008
It was moved by Alderman Themanson and seconded by Alderman Wells to approve the Council Meeting Schedule for the Calendar Year of 2008. AYE: Aldermen Smith, Wells, Heatherly, Themanson, Burgland, Rutledge, Giles, and Alderwoman McNamara NAY: none MOTION CARRIED.
3. Consideration/Approval of FTZ
The City of Galesburg has requested a resolution from the City of Monmouth in support of their application for the designation of a Foreign Trade Zone (FTZ) -- General Purpose in Galesburg to assist with creating jobs and opportunity in the Region. According to Administrator Hanson, Monmouth currently has multiple employers who utilize FTZ zones outside the City of Monmouth who may benefit. There is no cost or obligation to the City. It was moved by Alderwoman McNamara and seconded by Alderman Wells to have the City Attorney draft a resolution in support of the City of Galesburg's application for the designation of a FTZ. AYE: Aldermen Wells, Heatherly, Themanson, Burgland, Rutledge, Giles, Smith, and Alderwoman McNamara NAY: none MOTION CARRIED.
V. COMMITTEE REPORTS
A. Public Works – Chairman Dave Smith
No report.
B. Public Safety – Chairman Dan Burgland
1. Approval of Minutes – December 3, 2007
It was moved by Alderman Themanson and seconded by Alderman Wells to approve the minutes of the December 3 rd meeting as presented. MOTION CARRIED by unanimous voice vote.
2. Sunny Lane Right-of-Way Issue
Administrator Hanson updated the Council about the City's efforts to have various obstructions removed from three properties along west 3 rd Avenue and South Sunny Lane. According to Administrator Hanson all or most of the obstructions have been removed from the City right-of-way without incident; however, the residents of these properties are requesting that if we continue to require the objects be moved that we place "no parking signs" in this area to prevent cars from damaging their yards. Administrator Hanson is presenting this information for the committee to study the matter. Alderman Giles wants to be sure that visiting communities would be made aware of "no parking" areas in order to find other parking areas before high school events.
Mayor Davies commended the MPD for their successful "Shop with the Cops" program.
C. Community Development – Chairman Dave Giles
Chairman Giles said that he would be calling a meeting in January to consider priorities for the Citizens Lake area. Mr. Talley, Cemetery/Zoning Administrator, said that Taco Bell construction is progressing, but is having some holdups due to the weather.
D. Finance/Audit – Chairman Dan Heatherly
1. Approval of Bills
It was moved by Alderman Giles and seconded by Alderman Rutledge to approve the bills as presented. AYE: Aldermen Heatherly, Themanson, Burgland, Rutledge, Giles, Smith, Wells, and Alderwoman McNamara NAY: none MOTION CARRIED.
2. Water/Sewer Increase by C.P.I. + 2.5%
It was moved by Alderman Smith and seconded by Alderman Giles to approve having the City Attorney draft an ordinance to increase the water/sewer rates in 2008 by C.P.I. + 2.5%. AYE: Aldermen Themanson, Burgland, Rutledge, Giles, Smith, Wells, Heatherly, and Alderwoman McNamara NAY: none MOTION CARRIED.
VI. ORDINANCES
A. 1 st Reading
1. 07-041 – Levying Taxes for Corporate Purposes (5/1/07 to 4/30/08)
It was moved by Alderman Heatherly and seconded by Alderman Rutledge to approve levying taxes for corporate purposes for the fiscal year with the dates reading from May 1, 2008 to April 30, 2009 corrected to read "commencing May 1, 2007 and ending April 30, 2008". AYE: Aldermen Burgland, Rutledge, Giles, Smith, Wells, Heatherly, and Alderwoman McNamara NAY: Alderman Themanson MOTION CARRIED.
2. 07-042 – Amending Section and Chapter 78, "Impoundment of Motor Vehicles used in Certain Offenses
It was moved by Alderman Wells and seconded by Alderman Themanson to approve the amendment to the "Impoundment of Motor Vehicles used in Certain Offenses to include having no valid drivers license and no registration with the offenses occurring within a calendar year. AYE: Alderman Rutledge, Giles, Smith, Wells, Heatherly, Themanson, Burgland, and Alderwoman McNamara NAY: none MOTION CARRIED.
3. 07-043 – Granting Variance for 1028 South 11 th Street and 07-044 – Granting Use Variance for 1107 West Broadway
It was moved by Alderman Heatherly and seconded by Alderman Themanson to accept the unanimous approval of the Plan Commission of the variances and approve Ordinances 07-043 and 07-044. AYE: Aldermen Smith, Wells, Heatherly, Themanson, Burgland, Rutledge, Giles, and Alderwoman McNamara NAY: none MOTION CARRIED.
VII. OTHER BUSINESS
Administrator Hanson informed the Council that the City has completed their process with FEMA with regards to the August storm disaster. The end total amounts to $110,971 and the City qualifies for 75% reimbursement, which will amount to $83,000. There is a $3,300 administration fee as well. According to FEMA, the City should receive the money in the next few months. Administrator Hanson also said that he appreciated the Council attendance at the meeting he held regarding the updating and improvement of the City website. He would like to have any more feedback by the end of January 2008. Mayor Davies echoed his appreciation to the staff for all of their assistance in gathering and presenting information to FEMA.
VIII. ADJOURNMENT
It was moved by Alderman Heatherly and seconded by Alderwoman McNamara to adjourn the meeting at 6:35 p.m. MOTION CARRIED by unanimous voice vote.
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