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CITY OF MONMOUTH
COUNCIL MEETING MINUTES
DECEMBER 3, 2007
I. CALL TO ORDER & PLEDGE OF ALLEGIANCE
Mayor Rod Davies called the meeting to order at 7:00 p.m. in the Council Chambers at City Hall, 100 East Broadway, Monmouth, Illinois.
II. ROLL CALL
Present: Aldermen Dan Burgland, Dave Rutledge, Dave Giles, Dave Smith, Bob Wells, Dan Heatherly, Rod Themanson, and Alderwoman Vicki McNamara Also Present: Mayor Rod Davies, City Clerk Susan S. Trevor, City Administrator Eric Hanson, Fire Chief Jim Conard, Police Chief Brad Zeigler, EMC Public Works Director Andy Jackson, Cemetery/Zoning Administrator Chuck Talley, and members of the Press.
III. APPROVAL OF MINUTES
1. Approval of November 19 th Minutes
It was moved Alderman Themanson and seconded by Alderman Smith to approve the minutes of the November 19 th meeting as corrected. AYE: Aldermen Burgland, Rutledge, Wells, Heatherly, and Themanson PASS: Aldermen Giles andSmith and Alderwoman McNamara NAY: none MOTION CARRIED.\
IV. PRESENTATION TO THE COUNCIL
A. Old Business
1. 2007 Water Main Project
EMC Public Works Director Andy Jackson explained that the proposed original water main project, which consisted of replacing the existing water main in the 1000 blocks of East 3 rd Avenue and East 5 th Avenue, was not permitted by the IEPA due to the low water flow. The original water flow did not meet the minimum 750 gallons per minute that is required. The project has now been modified to include replacement of the 900 block of East 3 rd Avenue and East 5 th Avenue and the 400 and 500 block of South 8 th Street, which adds an additional 900 feet of new water main to the project. This allows the City to connect to the 10" water main at the intersection of South 8 th Street and East 5 th Avenue, which will permit the City to meet the minimum flow requirement of 750 gallons per minute. The adjusted quantity and cost estimate for adding the additional footage brings the total to $99,500 plus $15,000 for engineering fees. The line item budgeted for this years' project is $200,000. In response to a question about the re-surfacing cost, Mr. Jackson replied that it would be done with MFT money. It was moved by Alderman Wells and seconded by Alderman Themanson to approve the amended 2008 water main project. AYE: Alderman Rutledge, Giles, Smith, Wells, Heatherly, Themanson, Burgland, and Alderwoman McNamara. NAY: none MOTION CARRIED.
B. New Business
1. Armory Discussion with Possible Action
Mayor Davies explained that the Council had received a memo from Administrator Hanson and Alderman Giles regarding the armory, which stated some of the possible uses and the approximate monthly holding cost of $3,000, which would include utilities and some routine maintenance. Administrator Hanson felt that ownership of the building will allow the City to have input as to what will be done with the building and since we are acquiring it for free it can be resold at our profit if the City decides it no longer has use for it. In response to Alderman Well's question as to how long will the City have to pay the monthly holding cost, Mayor Davies expressed that he was very confident that based on the interest expressed by the School District, Carl Sandburg Junior College, and other groups that the City will have no trouble recovering all or most of the monthly holding costs. Mayor Davies also felt that the Council would have to closely monitor the actual costs of the building. In response to Alderman Well's question as to how the charges will be collected, Mayor Davies said that in preliminary discussions, membership would have to be created along with an oversight board from the interested entities. It was moved by Alderman Smith and seconded by Alderman Giles to have the City accept the ownership of the Armory from the Illinois National Guard. AYE: Aldermen Giles, Smith, Wells, Heatherly, Themanson, Burgland, Rutledge, and Alderwoman McNamara NAY: none MOTION CARRIED.
V. COMMITTEE REPORTS
A. Public Works – Chairman Dave Smith
1. Update on WWTP – Andy Jackson
Mr. Jackson informed the Council that the WWTP is at the 95% completed design phase. The permits are ready to be sent. There are no cost estimates yet until the review is completed by the City. Joe Pisula from Donahue and Associates, our engineering firm, will be at the January 3, 2008 meeting to update the Council on the WWTP design and costs. According to Mr. Jackson, once the design and permit application is submitted to the EPA, the agency has 90 days to review the information and issue the permit. Mr. Jackson feels that with this in mind, the Council can look for a bid date around mid April. In response to Alderman Heatherly's question as to whether the City is still on schedule with the E.P.A., Mr. Jackson stated that we were. He also wants the Council to keep in mind that there are around $1.2 million extra items that could add to the original cost. Alderwoman McNamara stated that the Public Works Committee needs to sit down to prioritize these additional items in order to be sure that the cost is not going to escalate unnecessarily on needs that do not need to immediately be addressed. Administrator Hanson said that there are other needs that are going to have to be addressed such as the one-half million electrical issues.
2. Living Windows and Leaf Pickup
Mr. Jackson said that Living Windows is coming on the 7 th of December and the City is prepared to deliver barricades. Leaf pickup is continuing until end of November.
3. Tentative Meeting
Chairman Smith tentatively set a meeting of the Public Works Committee for January 11, 2008 at 9:30 a.m.
B. Public Safety – Chairman Dan Burgland
1. Amendment to Impound Ordinance 07-026
It was moved by Alderman Themanson and seconded by Alderman Wells to direct City Attorney Spears to draw up an ordinance to amend the Impound Ordinance 07-026 to include the violations of having no valid drivers license and suspended registration due to no insurance on vehicle. AYE: Aldermen Smith, Wells, Heatherly, Themanson, Burgland, Rutledge, Giles, and McNamara NAY: none MOTION CARRIED.
C. Community Development – Chairman Dave Giles
No report.
D. Finance/Audit – Chairman Dan Heatherly
1. Approval of Bills
It was moved by Alderwoman McNamara and seconded by Alderman Themanson to approve the bills as presented. AYE: Aldermen Wells, Heatherly, Themanson, Burgland, Rutledge, Giles, Smith, and Alderwoman McNamara NAY: none MOTION CARRIED.
VI. ORDINANCES
A. 1 st Reading
1. 07-038 – Granting Change in Zoning – 623 W. Harlem Avenue
It was moved by Alderman Wells and seconded by Alderman Themanson to accept the recommendation of the ZBA and approve the change in zoning for 623 W.Harlem Avenue. AYE: Alderwoman McNamara, Aldermen Heatherly, Themanson, Burgland, Rutledge, Giles, Smith, and Wells. NAY: none MOTION CARRIED.
2. 07-039 and 07-040 – Abating the tax levy for the 2007 Debt Service on the General Obligation bonds for $10,000,000.00 and $665,000,000.00 respectively.
It was moved by Alderman Smith and seconded by Alderman Heatherly to approve the tax abatement levy Ordinances 07-039 and 07-040 respectively. AYE: Aldermen Heatherly, Themanson, Burgland, Rutledge, Giles, Smith, Wells, and Alderwoman McNamara NAY: none MOTION CARRIED.
3. 07-041 – Levying Taxes for Corporate Purposes (5/1/08 to 4/30/09)
It was moved by Alderwoman McNamara and seconded by Alderman Smith to approve a 5% tax levy on the City's portion of the property taxes. AYE: Aldermen Burgland, Rutledge, Giles, Smith, Wells, Heatherly, and Alderwoman McNamara NAY: Alderman Themanson MOTION CARRIED.
4. 07-037 – Amending Connection Permit; Service Fees; Tap Fees
It was moved by Alderman Themanson and seconded by Alderman Wells to approve amending Section 51.20 of Chapter 51 to include a 2-inch main tap fee for commercial property. AYE: Aldermen Burgland, Rutledge, Giles, Smith, Wells, Heatherly, Themanson, and Alderwoman McNamara NAY: none MOTION CARRIED.
VII. OTHER BUSINESS
A. FEMA Update – Administrator Hanson
Administrator Hanson informed the Council that the FEMA process should be completed by the end of the week. According to Administrator Hanson, the City should receive 75% re-imbursement, which is more than was expected.
VIII. EXECUTIVE SESSION
It was moved by Alderwoman McNamara to go into Executive Session at 7:45 p.m. for the possible sale of real estate. AYE: Aldermen Rutledge, Giles, Smith, Wells, Heatherly, Themanson, Burgland, and Alderwoman McNamara NAY: none MOTION CARRIED.
IX. RETURN TO REGULAR SESSION
It was moved by Alderman Smith and seconded by Alderman Rutledge to return to Regular Session at 8:00 p.m. AYE: Aldermen Giles, Smith, Wells, Heatherly, Burgland, Rutledge, and Alderwoman McNamara NAY: Alderman Themanson MOTION CARRIED.
X. ADJOURNMENT
It was moved by Alderman Wells and seconded by Alderwoman McNamara to adjourn the meeting at 8:01 p.m. MOTION CARRIED by unanimous voice vote.
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