|
CITY OF MONMOUTH
COUNCIL MEETING MINUTES
NOVEMBER 19, 2007
I. CALL TO ORDER & PLEDGE OF ALLEGIANCE
Mayor Rod Davies called the meeting to order in the Council Chambers at City Hall, 100 East Broadway, Monmouth, Illinois at 7:00 p.m. and led the audience in the Pledge of Allegiance to the Flag.
II. ROLL CALL
Present: Aldermen Dan Burgland, Dave Rutledge, Bob Wells, Dan Heatherly, and Rod Themanson Absent: Aldermen Dave Giles, Dave Smith, and Alderwoman Vicki McNamara Also Present: Mayor Rod Davies, City Clerk Susan S. Trevor, City Administrator Eric Hanson, City Attorney Marcum Spears, Fire Chief Jim Conard, Police Chief Brad Zeigler, EMC Public Works Director Andy Jackson, Cemetery/Zoning Administrator Chuck Talley, and members of the Press.
III. APPROVAL OF MINUTES
It was moved by Alderman Themanson and seconded by Alderman Rutledge to approve the minutes of the November 5 th meeting as presented. AYE: Aldermen Burgland, Rutledge, Wells, Heatherly, Themanson, and Alderwoman McNamara NAY: none ABSENT: Aldermen Giles, Smith, and Alderwoman McNamara MOTION CARRIED.
IV. PRESENTATION TO THE COUNCIL
A. Old Business
There was none to be considered.
B. New Business
1. 20 Year City Service Recognition
In recognition and appreciation of their 20 years of service to the City,
Mayor Rod Davies presented Maple City Pottery steins to Fire Department Captain Jay Creighton and Police Department Sergeant Dean Blust.
2. Infobahn Antenna Agreement
Administrator Hanson informed the Council that the City utilizes Infobahn Outfitters, a Macomb based company, for our Internet service. The renewal date for the contract is the end of November. For future flexibility, Administrator Hanson negotiated with Infobahn that in place of payment for use of our tower located at 215 South A Street, the City be allowed up to 5 sites, chosen at our discretion, for free for the next five years.
It was moved by Alderman Heatherly and seconded by Alderman Themanson to authorize City Administrator Hanson, on behalf of the City, to enter into a contract with Infobahn Outfitters for use of the City's tower located at 215 South A Street. AYE: Aldermen Rutledge, Wells, Heatherly, Themanson, and Burgland NAY: none ABSENT: Aldermen Giles, Smith, and Alderwoman McNamara MOTION CARRIED.
3. Cafeteria Flex Plan for 2008
According to City Account Manager, Kathy Johnson, the Cafeteria plan that the City offers to its employees needs to be approved for the year 2008 if the Council desires to continue offering the plan. It was moved by Alderman Wells and seconded by Alderman Themanson to approve offering the Cafeteria Flex Plan to City employees for the year 2008. AYE: Aldermen Wells, Heatherly, Themanson, Burgland, and Rutledge NAY: none ABSENT: Aldermen Giles, Smith, and Alderwoman McNamara MOTION CARRIED.
V. COMMITTEE REPORTS
A. Public Works – Acting Chairman Rod Themanson
No report.
B. Public Safety – Chairman Dan Burgland
1. Update on MPD Grants – Chief Zeigler and Sgt. Bratcher
Chief commended the union on their fund-raiser that they have to give back to the Community and they hosted an event, which was well received, at Strom Center for the Seniors. He then introduced Sergeant Bratcher, who manages the grant applications for the department, to give an overview on the grants received and for what purpose they are used. Sergeant Bratcher began his overview by explaining that the major grants the department runs are traffic safety grants. There are three types of traffic safety grants:
1) Integrated Mini-Grant Enforcement Program (IMaGE)
a. Seat-belt violations
b. Impaired driving
c. Speed laws
2) Speed Enforcement Program
a. Focus ticketing speeders on by-pass and within City jurisdiction
3) Roadside Safety Check Point Holiday Mobilization
a. Utilize roadside safety check- points around the holidays when increased drinking takes place in order to reduce alcohol-related crashes and fatalities.
According to Sergeant Bratcher, the ImaGE grant allows for 50 hours of overtime per year and this year the grant went to pay for the bike patrol at the Prime Beef Festival.
Collectively the goals of all three grant programs are the same and that is to lower the risk taking behavior of people. The main five elements of the risk taking behaviors that the department focuses on are: 1) Speeding 2) No seatbelt 3) Driving while impaired by drugs or alcohol 4) Following too closely 5) Improper lane usage. Sergeant Bratcher also said that for the grant year from October 2006 through September 2007, the grant reimbursed the City of Monmouth $38,870 in overtime. $10,918 total equipment was acquired through one of these grants as well. After the grant year ended total crashes dropped 16%.
In addition to the main traffic safety grants, the MPD also used a Tobacco/Alcohol Compliance grant to conduct retail check on local bars gas stations, and stores to make sure they are complying with local ordinances and state statutes.
According to Sergeant Bratcher, current grants that the department has applied for or have received are:
1)Law enforcement Justice Assistance Grants for $20,000
2)All Terrain Vehicle give away program, use to acquire ATV's for use in response to any non-standard emergency
3)Secure our Schools grant (2 year grant $38,000)
4)Traffic Grants that have all been re-issued for 2007-2008
Chairman Burgland thanked Sergeant Bratcher for the update on the grants and also announced that the previously scheduled meeting on Tuesday, November 20 th for the Public Safety Building Committee had been cancelled.
C. Community Development – Acting Chairman Dave Rutledge
No report.
D. Finance/Audit – Chairman Dan Heatherly
1. Approval of Bills
It was moved by Alderman Themanson and seconded by Alderman Wells to approve the bills as presented. AYE: Aldermen Wells, Heatherly, Themanson, Burgland, and Rutledge NAY: none ABSENT: Aldermen Giles, Smith, and Alderwoman McNamara MOTION CARRIED.
VI. ORDINANCES
A. 1 st Reading
1. 07-035 – Granting a Variance, 803 N. 2 nd ½ Street
2. 07-036 – Granting a Variance, 1101 S. 9 th ½ Street
3. 07-037 – Amending Water Connection Permit, Tap Fees
Chuck Talley explained to the Council that Mr. and Mrs. Tinkham, 803 N. 2 nd ½ Street asked for a variance in order to put an addition on their existing garage. He further explained that Mr. Gary Wiley appeared before the Plan Commission to ask for a variance for a shed on his property located at 1101 S. 9 th ½ Street. Both variances were approved by 6 unanimous votes. Ordinance 07-037 is an ordinance to add the language for a 2- inch tap fee to the existing ordinance. It was moved by Alderman Heatherly and seconded by Alderman Rutledge to approve all three ordinances together. AYE: Aldermen Wells, Heatherly, Themanson, Burgland, and Rutledge NAY: none ABSENT: Aldermen Giles, Smith, and Alderwoman McNamara Ordinance carried over to 2 nd Reading due to lack of necessary 6 votes to pass on 1 st Reading.
VII. RESOLUTIONS
A. 07-005 – Joint Animal Control Contract
It was moved by Alderman Wells and seconded by Alderman Rutledge to approve the 2008 City/County Joint Animal Control Contract Agreement. AYE: Aldermen Heatherly, Themanson, Burgland, Rutledge, and Wells NAY: none ABSENT: Aldermen Giles, Smith, and Alderwoman McNamara MOTION CARRIED.
VIII. OTHER BUSINESS
A. Meeting Time Change
It was moved by Alderman Heatherly and seconded by Alderman Rutledge to move the December 17 th Council meeting time from 7:00 p.m. to 6:00 p.m. due to the Council Christmas Party to be held following the meeting at the local VFW Hall.
B. City Administrator Comments
1. Budget Planning Council Meeting
Administrator Hanson announced that he was calling a Special Council Meeting on Thursday, November 29 th at 5:30 p.m. for the purpose of presenting an overview on the budget figures along with a dialogue to help set priorities for the 2008-2009 Budget.
2. FEMA Update
Administrator Hanson said that the FEMA representative would be coming on Wednesday, November 21 st to put together our proposal to receive our reimbursement
for the overtime hours incurred due to all the damage from the August wind storm.
IX. EXECUTIVE SESSION
It was moved by Alderman Heatherly and seconded by Alderman Wells to go into Executive Session at 7:25 p.m. AYE: Aldermen Themanson, Burgland, Rutledge, and Wells NAY: none ABSENT: Aldermen Giles, Smith, and Alderwoman McNamara
X. REGULAR SESSION
It was moved by Alderman Themanson and seconded by Alderman Heatherly to return to Regular Session at 7:41 p.m. AYE: Aldermen Burgland, Rutledge, Wells, Heatherly, and Themanson NAY: none ABSENT: Aldermen Giles, Smith, and Alderwoman McNamara MOTION CARRIED.
XI. ADJOURNMENT
It was moved by Alderman Burgland and seconded by Alderman Rutledge to adjourn the meeting at 7:42 p.m. MOTION CARRIED by unanimous voice vote with the exception of Aldermen Giles, Smith, and Alderwoman McNamara, who were absent.
|
