|
CITY OF MONMOUTH
COUNCIL MEETING
SEPTEMBER 17, 2007
I. CALL TO ORDER & PLEDGE OF ALLEGIANCE
Mayor Rod Davies called the meeting to order in the Council Chambers at City Hall, 100 East Broadway, Monmouth, Illinois at 7:00 p.m. and led the audience in the Pledge of allegiance to the Flag.
II. ROLL CALL
Present: Aldermen Dan Burgland, Dave Rutledge, Dave Giles, Dave Smith, Bob Wells, Dan Heatherly, Rod Themanson, and Alderwoman Vicki McNamara Also Present: Mayor Rod Davies, City Clerk Susan S. Trevor, City Attorney Marcum Spears, Fire Chief Jim Conard, Police Chief Brad Zeigler, EMC Public Works Director Andy Jackson, Cemetery/Zoning Administrator Chuck Talley, and members of the Press.
III. APPROVAL OF MINUTES
It was moved by Alderman Smith and seconded by Alderman Themanson to approve the minutes of the September 4, 2007 meeting as presented. AYE: Aldermen Rutledge, Giles, Smith, Wells, Heatherly, Themanson, and Alderwoman McNamara PASS: Alderman Burgland NAY: none MOTION CARRIED.
IV. PRESENTATION TO THE COUNCIL
A. Old Business
1. Monmouth Municipal Airport Modernization Plan – Gene Blade- Hanson Professional Services, Inc.
Gene Blade from Hanson Professional Services, Inc. introduced Mike Irwin from the Illinois Transportation Division of Aeronautics and Rob Waller, an engineer who specializes in airport planning and design, from Hanson Professional Services, Inc. Mr. Irwin addressed the Council first and explained that he is in charge of the Capital Planning and Design for the Aeronautics Division of the Illinois Transportation Department. He informed the Council that the City of Monmouth has a federal eligible airport and as such is eligible to receive up to $150,000 per year of what the State refers to as non-primary entitlement funds. In May, the State received those funds designated for 2007, as well as around $14,000 that was left over from previous years. The City is also eligible to receive a portion of the $8,000,000 Federal grant that the State receives to dole out to state airports, as they need it. The State has indicated that in the next few weeks they may be re-instituting the State-Local Program that in the past, but was stopped in 2004, was used to help local airports on a 50-50 or 80-20 basis for projects that were not federally eligible. In the past the State provided around 12 million dollars for this program. According to Mr. Erwin, the next step is for the City to send a representative to Springfield to attend a TIP (Transportation Improvement Program) Meeting in October. At these meetings, the local communities are given the opportunity to present and review their individual airport needs.
Next Mr. Rob Waller from Hanson Professional Services, Inc. explained what his division of airport planning and design within the firm does. Currently his firm is serving 40 airports in the State of Illinois. Basically, he or someone like himself would represent a particular airport. As a representative of an airport, he would put together a 10-year program in two 5-year segments that would detail what projects the City want to implement. This plan would allow a City to budget for their share of the projects. Generally speaking, a Federal project is funded at 95% with the State contributing 2½ % and the municipality contributing 2½ %. These monies can be used for a variety of projects such as safety, security rehabilitation of pavement and ultimately, expansion.
The City of Monmouth had a layout plan that was developed in the early 90's that would need to be updated according to Mr. Weller. Currently the Monmouth Municipal Airport has a runway that is 2,900 feet by 60 feet and today's minimum standard runway length is 4,900 feet by 75 feet. In order to implement an expansion, the City of Monmouth would have to take the following steps:
1) Select a consultant who is pre-qualified with the State of Illinois
2) Update the current airport layout plan.
3) Go through an environmental stage with relation to noise, drainage, etc.
Mr. Weller also said that it was very important to have a consultant selected prior to attending the TIP meeting in Springfield. A consultant can guide the City through the process of obtaining grant funds for the City's airport. Safety is a primary concern of the FAA and should be one of the first issues the City should address. Ideally, the entire airport perimeter should be fenced, but the immediate security fence needs to be in the Southwest corner by City Ford according to Mr. Weller. Alderman Heatherly asked if it is possible to expand the airport to which Mr. Weller said that it would require some land acquisition, but could be done. Before anything probably would be accomplished, it would probably take around 3 years according to Mr. Weller. Alderman Burgland asked what stipulations would accompany accepting grant money. Mr. Irwin responded that once the State gives a grant, the municipality has to keep the airport open for twenty years after receiving the grant; however, if a municipality accepts any Federal money, it has to keep the airport open forever and the City of Monmouth did accept Federal money in 1975. If a City could not financially keep the airport operating, the State would have to take it over, according to Mr. Irwin.
Mr. Weller said that the location of Monmouth's airport is a fairly good one and he feels that it is a viable option to expand at this location. The projects can be phased, which provides the opportunity to budget for each phase of the project. He would recommend starting small. The procedure for obtaining Federal grants is:
1) List the needs of the City's airport
2) Advertise and ask for proposals to be submitted
3) Establish a committee to select a consultant
4) Hire and enter into an agreement with a consulting firm to represent
This process according to Mr. Weller can be done realistically in a month. Mayor Davies thanked Mr. Blade, Mr. Irwin, and Mr. Weller for coming to make this presentation to the Council.
B. New Business
1. Release/Non-Release of Executive Session Minutes
It was moved by Alderwoman McNamara and seconded by Alderman Themanson to release only the Executive Session Minutes of April 16, 2007, while not releasing the minutes of 1/16/07, 3/5/07, 3/21/07, 5/7/07, 5/21/07, and 6/18/07. AYE: Aldermen Rutledge, Giles, Smith, Wells, Heatherly, Themanson, and Alderwoman McNamara NAY: none MOTION CARRIED.
V. COMMITTEE REPORTS
A. Public Works – Chairman Dave Smith
1. Approval of Minutes – September 4, 2007
It was moved by Alderman Themanson and seconded by Alderman Rutledge to approve the minutes of September 4th as presented. MOTION CARRIED by unanimous voice vote.
B. Public Safety – Chairman Dan Burgland
1. Monmouth-Roseville Homecoming Parade Request
It was moved by Alderman Themanson and seconded by Alderman Wells to approve the recommendation of the committee for Monmouth-Roseville High School to hold its homecoming parade on September 21st from 4:00 p.m. to 4:30 p.m. and follow its usual parade route. AYE: Aldermen Smith, Wells, Heatherly, Themanson, Burgland, Rutledge, Giles, and Alderwoman McNamara NAY: none MOTION CARRIED.
C. Community Development – Chairman Dave Giles
1. Campground Needs
Five construction workers with campers have requested to remain at the campground for five more months, which would keep them there until the end of January. City Clerk Trevor explained that after discussion with EMC Public Works Director Andy Jackson and the plumber Tim Heatherly, it was felt that it would be risky to keep the campground open through the winter months since it is not winterized. Even with the precautions that the campers said they would implement, if the frost went below a foot, the pipes would freeze and break. Alderwoman McNamara asked if figures could be put together to reflect in the record exactly what risk the City would be taking and what it would cost if the pipes did break. Mr. Jackson said that he would obtain the figures for the Council.
2. Speed Bumps for Citizens Lake
City Clerk Trevor said that based on recommendations from Chief Zeigler and Street Superintendent Gary Icenogle to put in speed bumps to control the speeders at Citizens Lake, she wanted to be sure that they would be included in the budget for next year.
D. Finance/Audit – Chairman Dan Heatherly
1. Approval of Bills
It was moved by Alderman Giles and seconded by Alderman Smith to approve the bills as presented. AYE: Aldermen Wells, Heatherly, Themanson, Burgland, Rutledge, Giles, Smith, and Alderwoman McNamara NAY: none MOTION CARRIED.
2. Approval of Estimate for 2006 Supplement to Municipal Code of Ordinances
It was moved by Alderwoman McNamara and seconded by Alderman Themanson to approve the estimate of $2,722.96 by American Legal for the City's 2006 ordinance supplement to our Municipal Code. AYE: Alderwoman McNamara, Aldermen Heatherly, Themanson, Burgland, Rutledge, Giles, Smith, and Wells.
VI. ORDINANCES
A. 1st Reading
1. 07-027 – Amending Chapter 132.60, Entitled "Liquor in Public Places"
City Attorney Spears explained that the Park District had asked the City to clarify their ordinance with regards to drinking in Monmouth Park and he had drafted an amendment to our current ordinance to state specifically that there was to be no drinking in Monmouth Park. Alderwoman McNamara questioned as to whether there was signage to indicate this was prohibited and City Attorney Spears said that the Park Board is going to look into adding more signs to indicate that there was to be no drinking of alcoholic beverages in the park. It was moved by Alderwoman McNamara and seconded by Alderman Giles to approve amending Chapter 132.60 to prohibit drinking of alcoholic beverages in Monmouth Park. AYE: Alderman Heatherly, Rutledge, Giles, Smith, and Alderwoman McNamara NAY: Alderman Themanson, Burgland, Wells MOTION DENIED on 1st READING.
2. 07-028 – Granting a Variance – 831 South B Street
Cemetery/Zoning Administrator Talley explained that the vote was 6 for granting the variance and none against at the Zoning Board of Appeals meeting. It was moved by Alderman Wells and seconded by Alderman Themanson to approve Ordinance 07-028 as presented. AYE: Aldermen Themanson, Burgland, Rutledge, Giles, Smith, Wells, Heatherly, and Alderwoman McNamara NAY: none MOTION CARRIED.
VII. OTHER BUSINESS
Alderman Giles explained that he had given each alderman a clipping about the City of East Peoria holding a retreat to prioritize future plans for the City and he would like to see the City of Monmouth do the same thing.
VIII. EXECUTIVE SESSION
It was moved by Alderman Heatherly and seconded by Alderman Themanson to go into Executive Session at 7:55 p.m. for discussion of Personnel and Possible Sale of Real Estate AYE: Aldermen Burgland, Rutledge, Giles, Smith, Wells, Heatherly, Themanson, and Alderwoman McNamara NAY: none MOTION CARRIED.
IX. RETURN TO REGULAR SESSION
It was moved by Alderwoman McNamara and seconded by Alderman Heatherly to return to Regular Session at 8:20 p.m. AYE: Aldermen Rutledge, Giles, Smith, Wells, Heatherly, Themanson, Burgland, and Alderwoman McNamara
NAY: none MOTION CARRIED.
1. Possible Sale of Real Estate
It was moved by Alderman Themanson to reject all bids received for the Western Stoneware property. AYE: Aldermen Giles, Smith, Wells, Heatherly, Themanson, Burgland, Rutledge, and Alderwoman McNamara NAY: none MOTION CARRIED.
2. Personnel
It was moved by Alderwoman McNamara and seconded by Alderman Heatherly to authorize the Mayor to enter into an employment agreement with Eric Hanson as City Administrator for the City of Monmouth. AYE: Aldermen Smith, Heatherly, Rutledge, Giles, and Alderwoman McNamara NAY: Aldermen Wells, Themanson, and Burgland MOTION CARRIED.
X. ADJOURNMENT
It was moved by Alderman Heatherly and seconded by Alderwoman McNamara to adjourn the meeting at 8:23 p.m. MOTION CARRIED by unanimous voice vote.
|
