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CITY OF MONMOUTH
COUNCIL MEETING MINUTES
AUGUST 6, 2007
I. CALL TO ORDER & PLEDGE OF ALLEGIANCE
Mayor Rod Davies called the meeting to order in the Council Chambers at City Hall, 100 East Broadway, Monmouth, Illinois at 7:01 p.m. and led the audience in the Pledge of Allegiance to the Flag.
II. ROLL CALL
Present: Aldermen Dan Burgland, Dave Rutledge, Bob Wells, Dan Heatherly, Rod Themanson, and Alderwoman Vicki McNamara Absent: Aldermen Dave Giles and Dave Smith Also Present: Mayor Rod Davies, City Clerk Susan S. Trevor, City Attorney Marcum Spears, Fire Chief Jim Conard, Police Chief Brad Zeigler, EMC Public Works Director Andy Jackson, Cemetery/Zoning Administrator Chuck Talley, and members of the Press.
III. APPROVAL OF MINUTES
It was moved by Alderwoman McNamara and seconded by Alderman Rutledge to approve the minutes of the July 16 th meeting as presented. AYE: Aldermen Burgland, Rutledge, Wells, Heatherly, Themanson, and Alderwoman McNamara NAY: none ABSENT: Aldermen Giles and Smith MOTION CARRIED.
IV. PRESENTATION TO THE COUNCIL
A. Old Business
1. Mayor's Veto of Council's Vote to Accept Bid for Public Safety Building
Mayor Davies asked City Attorney Spears to explain the Veto Procedure. City Attorney Spears explained that according to City ordinance the Mayor has the authority to veto the action taken at the last Council meeting to accept the low bid from Frye Builders of $4.4 million for the construction of a new Public Safety Building. The Mayor provided, according to City ordinance, his veto notice along with his written objections to the Council's acceptance of the low bid of $4.4 million for the new Public Safety Building in each Council member's packet prior to tonight's meeting. City Attorney Spears further explained that according to State Statute, the Council could re-consider the motion that the Mayor vetoed at the next regular meeting following the meeting at which the veto, with its objections, was received. The next regular Council meeting will be on August 20 th. It will take a 2/3 vote of all Aldermen holding office, which would amount to six votes, to over-ride the Mayor's veto. Alderwoman McNamara asked the following questions: 1) How does the City obtain funding if there isn't any project? 2) Do taxpayers understand that the City has all ready spent $235,000 3) What would it cost to re-design a new building when the City has all ready spent the afore-mentioned $235,000? Would it cost an additional $150,000? Alderwoman McNamara asked the Council to consider these questions when deciding about their vote. Mayor Davies responded that no one was denying that there was a need for a new Public Safety Building. He also felt that the issue was not whether to build a new building or not, but rather what could the City afford. According to Mayor Davies, the City had a 1 st design, which they asked the architects, FGM, to redesign and then when the re-designed building was put out for bids, it did not come in at the expected amount of $3.5 million or less. Mayor Davies stated that the City would continue to look for funding and that he is going to a meeting on Thursday, August 8 th with Rural Development and DCEO people as well as Representative Phil Hare to discuss funding for a Public Safety project. Mayor Davies further stated that according to Rural Development and DCEO guidelines, the City is eligible for 30% funding, but there is only a much smaller amount available in the amount of around $50,000 and that is nowhere near 30% of the current cost of the proposed Public Safety Building. The City, according toMayor Davies, would continue to look at re-designing the proposed Public Safety Building. Whether it is that costly to re-design the building, the City would have to find out from Randolph and Associates and the architects, FGM, since they all ready have drawings and plans. Mayor Davies also stated that the City would continue to seek additional Revenue sources and to seek design modifications to fit within our budget.
B. New Business
1. Proposed Appointment to Police Pension Board
Mayor Davies proposed the re-appointment of Jeff Wilson to the Police Pension Board for a 2- year term ending June 2009. It was moved by Alderman Heatherly and seconded by Alderman Themanson to approve the Mayoral re-appointment of Jeff Wilson to the Police Pension Board for a 2-year term ending June 2009. AYE: Aldermen Rutledge, Wells, Heatherly, Themanson, Burgland, andAlderwoman McNamara ABSENT: Aldermen Giles and Smith NAY: none MOTION CARRIED.
V. COMMITTEE REPORTS
A. Public Works – Acting Chairman Rod Themanson
1. Report/Possible Action on Removal of Underground Storage Tank – 100 E. Archer
Andy Jackson, EMC Public Works Director, reported to the Council that he received the cost estimate from ENVIROMARK to remove the 2,500- gallon underground storage tank located at 100 East Archer Avenue in front of Vickroy's Furniture Store. The estimate was for $7,935.00. Mr. Jackson said that this price does not include any remedial action if it is necessary after receiving the results of the soil sampling. It could also take up to 30 days to receive permitting from the IEPA, according to Mr. Jackson. It was moved by Alderwoman McNamara and seconded by Alderman Heatherly to accept the estimate of $7,935 from ENVIROMARK to remove the underground storage tank. AYE: Aldermen Wells, Heatherly, Themanson, Burgland, Rutledge, and Alderwoman McNamara ABSENT: Aldermen Giles and Smith NAY: none MOTION CARRIED.
2. Progress report on MFT Street Overlay
Mr. Jackson said that Gunther Construction had completed milling in the Northwest section of the City, but had to pull the crew for an emergency job elsewhere. Gunther Construction will be back in town this coming Thursday, August 9 th, to complete the MFT work.
Alderman Wells asked for the progress on the manhole located in the 1000 block of East Broadway and was told by Mr. Jackson that consideration was being given to televising the sewer in order to determine if a new manhole would even be necessary. If it was determined from the televising of the sewer that there was not a need for a manhole, it would certainly save the City money, according to Mr. Jackson.
B. Public Safety – Chairman Dan Burgland
1. Annual Monmouth College Freshmen Walkout; MC Move-In Day Request for 9 th St. One-Way; and T.J.'s Power Tumbling Sign Request
It was moved by Alderman Themanson and seconded by Alderman Wells to approve the Monmouth College request for assistance with the Freshman Walkout on August 27 th; the Monmouth College Move-In Day request for one-way going South on North 9 th Street on August 25 th; and Ken Hamm's request for Signs Recognizing State Champion Tumblers. AYE: Aldermen Wells, Heatherly, Themanson, Burgland, Rutledge, and Alderwoman McNamara ABSENT: Aldermen Giles and Smith NAY: none MOTION CARRIED.
2. Outdoor Charity Event at the Well
It was moved by Alderman Wells and seconded by Alderman Themanson to approve an Outdoor Charity Event to be held on August 11 th subject to the Mayor's inspection and final approval. AYE: Aldermen Wells, Heatherly, Themanson, Burgland, Rutledge, and Alderwoman McNamara ABSENT: Aldermen Giles and Smith NAY: none MOTION CARRIED.
3. Impoundment of Vehicles Ordinance
It was moved by Alderwoman McNamara and seconded by Alderman Themanson to have City Attorney Spears draw-up an ordinance for the impoundment of motor vehicles for certain offenses to be placed on the agenda for the next Council meeting. AYE: Alderwoman McNamara, Aldermen Heatherly, Themanson, Burgland, Rutledge, and Wells ABSENT: Aldermen Giles and Smith NAY: none MOTION CARRIED.
Chairman Burgland announced that there would be a Public Safety Building Committee meeting at 5:30 p.m. on August 16 th at City Hall.
C. Community Development – Acting Chairman Vicki McNamara
No report.
D. Finance/Audit – Chairman Dan Heatherly
1. Approval of Bills
It was moved by Alderwoman McNamara and seconded by Alderman Themanson to approve the bills as presented. AYE: Aldermen Heatherly, Themanson, Burgland, Rutledge, Wells, and Alderwoman McNamara ABSENT: Aldermen Giles and Smith NAY: none MOTION CARRIED.
VI. RESOLUTIONS
A. 07-004 – Recognition of Workforce Development Week – 8/26/07
It was moved by Alderman Themanson and seconded by Alderman Wells to approve Resolution 07-004, which recognizes the Week of August 26 – September 1, 2007 as Workforce Development Week. AYE: Aldermen Themanson, Burgland, Rutledge, Wells, Heatherly, and Alderwoman McNamara ABSENT: Aldermen Giles and Smith NAY: none MOTION CARRIED.
VII. OTHER BUSINESS
There was none to consider.
VIII. ADJOURNMENT
It was moved by Alderman Heatherly and seconded by Alderman Burgland to adjourn the meeting at 7:25 p.m. MOTION CARRIED by unanimous voice vote with the exception of Aldermen Giles and Smith, who were absent.
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