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CITY OF MONMOUTH
COUNCIL MEETING MINUTES
JUNE 18, 2007
I. CALL TO ORDER & PLEDGE TO THE FLAG
Mayor Rod Davies called the meeting to order in the Council Chambers at
City Hall, 100 East Broadway, Monmouth, Illinois at 7:00 p.m. and led the audience in the Pledge of Allegiance to the Flag.
II. ROLL CALL
Present: Aldermen Dan Burgland, Dave Rutledge, Dave Giles, Dave Smith, Bob Wells, Dan Heatherly, Rod Themanson, and Alderwoman Vicki McNamara Also Present: Mayor Rod Davies, City Clerk Susan S. Trevor, City Attorney Marcum Spears, Fire Chief Jim Conard, Police Chief Brad Zeigler, EMC Public Works Director Andy Jackson, Cemetery/Zoning Administrator Chuck Talley, and members of the Press.
III. APPROVAL OF MINUTES
It was moved by Alderman Themanson and seconded by Alderman Rutledge to approve the minutes of the June 4, 2007 meeting as presented. AYE: Aldermen Burgland,Rutledge, Giles, Wells, Heatherly, Themanson, and Alderwoman McNamara PASS: Alderman Smith NAY: none MOTION CARRIED.
IV. PRESENTATION TO THE COUNCIL
A. Old Business
1. Wastewater Treatment Plant Update – Joe Pisula, Donahue & Assoc.
Joe Pisula from Donahue & Associates gave an update on the Consolidated Wastewater Treatment Project, which he said was at 30% design completion. He gave a cost update that he said was $378,401 more than the original estimate of $15,491,000. A 25% contingency factor was figured in the first estimate, but that factor is now down to 15% due to increased costs of materials. Mr. Pisula requestedthe Council to decide whether to authorize Donohue to continue the design to the 95% completion level, with the design as currently configured.
Next, Mr. Pisula advised the Council that there were "Other Potential CostDecisions " as the project scope that was developed in July 2006 did not include any Stormwater and Maintenance-Related Costs. Certain Main Plant components were not included since they were not in the scope of "gaining compliance with the IEPA treatment regulations". These other Potential Cost Decisions are:
1. Replacement of Bar Screen to obtain more hydraulic capacity during storm events at a cost of $276,000.
2. Replacement of the leaking Blower/Office Building roof and replace its doors at a cost of $35,000.
3. Rehabilitate the deteriorated Stormwater Screw Pumps at a cost of $404,000.
4. Rehabilitate Excess Flow Chlorine Building & replace equipment at a cost of $120,104.
5. Replace the underground site electrical wiring, which is deteriorated at a cost of $446,000.
The additional cost of these five items, including additional engineering, is projected at $1,281,400, and if added to the "basic" project cost shown above, would result in a total project cost of $17,150,801. Mr. Pisula said that the Council did not need to make a decision regarding the above-stated "Other Potential Cost Decisions" tonight. He did need to have some decision as to whether the City wanted to do all, some, or none of the above 5 Potential Cost Decisions, in approximately 60 days. In response to Alderman Wells' question as to what he would recommend, Andy Jackson, EMC Public Works Director, said that after he met with Bill Hart, Superintendent of the Wastewater Treatment Plant, they felt that numbers 1, 3, & 5 from the "Other Potential Cost Decisions" list would be their recommendation. Alderwoman McNamara asked if the Council would be meeting soon to discuss where additional funds to cover the cost of the 5 additional projects that were not included in the original base estimate were going to be obtained. Mayor Davies said that there were a number of options that were being considered and the numbers would be compiled and brought back to the Council in order for them to make an informed decision on the 5 extra projects. It was moved by Alderman Smith and seconded by Alderman Wells to authorize Donahue & Associates to continue the design to the 95% level, with the design as currently configured. AYE: Aldermen Rutledge, Giles, Smith, Wells, Heatherly, Themanson, Burgland, and Alderwoman McNamara NAY: none MOTION CARRIED.
B. New Business
1. Zoning Board of Appeals Decision
Zoning Administrator Chuck Talley explained that the Zoning Board of Appealsmet last Wednesday in reference to an application by Mr. George Vanskike for his property just south of 1221 South Main Street. His application was denied by a vote of 4 to 2. It was moved by Alderman Heatherly and seconded by Alderman Giles to follow the Zoning Board of Appeals recommendation that the application be denied. AYE: Aldermen Giles, Smith, Wells, Heatherly, Themanson, Burgland, Rutledge, andAlderwoman McNamara. NAY: none MOTION CARRIED.
V. COMMITTEE REPORTS
A. Public Works – Chairman Dave Smith
1. TIF Project – Sidewalk and Curb Replacement
It was moved by Alderwoman McNamara and seconded by Alderman Wells to accept the recommendation of the Committee and approve the replacement of the sidewalks on both sides of the street in the 100 block of East Archer along with the replacement of curb and sidewalk on the East side in the 200 Block of North Main Street. AYE: Aldermen Smith, Wells, Heatherly, Themanson, Burgland,Rutledge, Giles, and Alderwoman McNamara NAY: none MOTION CARRIED.
2. Water Main Replacement
It was moved by Alderman Themanson and seconded by Alderman Rutledge to accept the recommendation of the Committee and approve the "in-house" water main replacement in the 1000 block of East 3 rd Avenue and the 1000 block of East 5 th Avenue as well as looping a water main from East Jackson Avenue to East Harlem Avenue on North 11 th Street. AYE: Aldermen Wells, Heatherly,Themanson, Burgland, Rutledge, Giles, Smith, and Alderwoman McNamara. NAY: none MOTION CARRIED.
3. Sewer Televising
It was moved by Alderman Themanson and seconded by Alderman Rutledge to accept the recommendation of the Committee and approve spending $150 per hour to have the 100-year old sewer that runs under several blocks downtown and connects to the sewer on East Broadway televised to determine its current condition. After discussion, Alderman Themanson amended his motion to approve spending up to $5,000, but no more, on televising the sewer. AYE: Alderwoman McNamara, Aldermen Heatherly,Themanson, Burgland, Rutledge, Giles, Smith, and Wells NAY: none MOTION CARRIED.
4. Scale for Transfer Station
It was moved by Alderman Smith and seconded by Alderman Wells to authorize Andy Jackson, EMC Public Works Director, to obtain prices for the installation of the free scales for the Transfer Station offered to the City of Monmouth by Waste Management. AYE: Aldermen Heatherly, Themanson, Burgland, Rutledge, Giles, Smith, Wells, and Alderwoman McNamara. NAY: none MOTION CARRIED.
5. Peterson Development – Sewer Hookup
Chairman Smith asked Andy Jackson to review the request by Peterson Development for the City's participation in the sewer hookup at the old Melings site for the new hotel and subdivision. Peterson's are asking the City to participate with 80 feet
of new sewer and 2 manholes with a cost estimate of around $21,000. Mr. Jackson recommended approving their request as he felt that it would help solve existing problems for that area and would definitely benefit the City when it will take over all the sewer and water maintenance for that . It was moved by Alderman Wells and seconded by Alderman Heatherly to participate with 80 feet of new sewer with the cost not to exceed $25,000. AYE: Aldermen Themanson, Burgland, Rutledge, Giles, Smith, Wells, Heatherly, and Alderwoman McNamara NAY: none MOTION CARRIED.
B. Public Safety – Chairman Dan Burgland
1. Monmouth College Street Vacation Requests
It was moved by Alderman Themanson and seconded by Alderman Smith to accept the recommendation of the Committee to direct the City Attorney to draw up an ordinance vacating the 700 block of East Boston Avenue, the 700 block of East Clinton Avenue, and the 300 block of College Place for Monmouth College.
AYE: Aldermen Burgland, Rutledge, Giles, Smith, Wells, Heatherly, Themanson, and Alderwoman McNamara NAY: none MOTION CARRIED.
2. Use of Citizens Lake – Annual 4 th of July Fireworks Display
It was moved by Alderman Heatherly and seconded by Alderman Themanson to accept the recommendation of the committee and approve the use of Citizens Lake area for the annual 4 th of July (rain date the 5 th of July) fireworks display and the assistance of the Public Safety departments. AYE: Aldermen Rutledge, Giles, Smith, Wells, Heatherly, Themanson, Burgland, and Alderwoman McNamara NAY: none MOTION CARRIED.
C. Community Development – Chairman Dave Giles
1. Approval of the June 4, 2007 Minutes It was moved by Alderman Heatherly and seconded by Alderman Rutledge to approve the minutes of the June 4 th meeting as presented. MOTION CARRIED by unanimous voice vote. D. Finance/Audit – Chairman Dan Heatherly 1. Approval of Bills It was moved by Alderman Giles and seconded by Alderman Themanson to approve the bills as presented. AYE: Aldermen Smith, Wells, Heatherly, Themanson, Burgland, Rutledge, Giles, and Alderwoman McNamara NAY: none MOTION CARRIED. 2. Declaration of Surplus Property
It was moved by Alderman Smith and seconded by Alderman Themanson to authorize the City Attorney to draw up an ordinance declaring a MPD 1997 Ford Crown Victoria as surplus property. AYE: Aldermen Wells, Heatherly, Themanson, Burgland, Rutledge, Giles, Smith, and Alderwoman McNamara
NAY: none MOTION CARRIED.
VI. ORDINANCES
A. 1 st Reading
1. 07-016 – Amending Chapter 76, Traffic Schedules, Stop Sign/S. A & W. 10th
It was moved by Alderman Themanson and seconded by Alderman Rutledge to approve 07-016, Amending Chapter 76, Traffic Schedules, Paragraph (A), "Stop Intersections", South A Street and West 10 th Avenue. AYE: Alderwoman McNamara, Aldermen Heatherly, Themanson, Burgland, Rutledge, Giles, Smith, and Wells NAY: none MOTION CARRIED.
VII. OTHER BUSINESS
There was none to consider.
VIII. EXECUTIVE SESSION
It was moved by Alderman Smith and seconded by Alderwoman McNamara to go into Executive Session at 8:02 p.m. AYE: Aldermen Heatherly, Themanson, Burgland, Rutledge, Giles, Smith, Wells, and Alderwoman McNamara NAY: none MOTION CARRIED.
IX. RETURN TO REGULAR SESSION
It was moved by Alderman Heatherly and seconded by Alderwoman McNamara to return to Regular Session at 8:45 p.m. AYE: Aldermen Themanson, Burgland, Rutledge, Giles, Smith, Wells, Heatherly, and Alderwoman McNamara NAY: none MOTION CARRIED.
1. Possible Purchase of Lot
It was moved by Alderman Heatherly and seconded by Alderwoman McNamara to authorize City Attorney Spears to draw up an ordinance for the purchase of a lot next to Kimberly subdivision. AYE: Aldermen Burgland, Rutledge, Giles, Smith, Wells, Heatherly, Themanson, and Alderwoman McNamara NAY: none MOTION CARRIED.
2. Resolution for Sale of Property
It was moved by Alderman Heatherly and seconded by Alderman Themanson to authorize the City Attorney to draw up a resolution to seek bids for the sale of the Western Stoneware Property. AYE: Aldermen Rutledge, Giles, Smith, Wells, Heatherly, Themanson, Burgland, and Alderwoman McNamara NAY: none MOTION CARRIED.
X. ADJOURNMENT
It was moved by Alderman Themanson and seconded by Alderman Heatherly to adjourn the meeting at 8:46 p.m. MOTION CARRIED by unanimous voice vote.
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