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CITY OF MONMOUTH
COUNCIL MEETING MINUTES
APRIL 2, 2007
I. CALL TO ORDER & PLEDGE TO THE FLAG
Mayor Rod Davies called the meeting to order in the Council Chambers at City Hall 100 East Broadway, Monmouth, Illinois at 7:00 p.m. and led the audience in the Pledge to the Flag.
II. ROLL CALL
Present: Aldermen Dave Rutledge, Dave Giles, Dave Smith, Bob Wells, Dan Heatherly, Rod Themanson, and Alderwoman Vicki McNamara Absent: Alderman Dan Burgland Also Present: Mayor Rod Davies, City Clerk Susan S. Trevor, City Attorney Marcum Spears, Fire Chief Jim Conard, Police Chief Brad Zeigler, EMC Public Works Director Andy Jackson, Cemetery/Zoning Administrator Chuck Talley, and members of the Press.
III. APPROVAL OF MINUTES
A. Approval of March 19, 2007 Minutes
It was moved by Alderwoman McNamara and seconded by Alderman Rutledge to approve the minutes of the March 19 th meeting as presented. AYE: Aldermen Rutledge, Giles, Smith, Wells, Heatherly, Themanson, and Alderwoman McNamara NAY: none ABSENT: Alderman Burgland MOTION CARRIED.
B. Approval of March 21m 2007 Minutes
It was moved by Alderman Smith and seconded by Alderman Themanson to approve the minutes of the March 21 st meeting as presented. AYE: Aldermen Rutledge, Giles, Smith, Wells, Heatherly, Themanson, and Alderwoman McNamara NAY: none ABSENT: Alderman Burgland MOTION CARRIED.
IV. PRESENTATION TO THE COUNCIL
A. Old Business
There was none to present.
B. New Business
1. City of Monmouth Comprehensive Plan Discussion – Suzan Nash, W.I.R.C.
Suzan Nash from W.I.R.C. highlighted a summary she distributed to the Council of the completed Monmouth Comprehensive Plan. The planning process was initiated in 2005. Several meetings, according to Ms. Nash, were held with the Planning Commission over the next eighteen months to develop the plan and propose it in this draft final form. There are 8 Sections in the Study that all have goals, objectives, and action strategies within each section. Ms. Nash said that the Plan Commission put in a lot of work into this Comprehensive Plan and has reviewed the completed document thoroughly as well as holding a Public Hearing to invite public comments and reactions to the study. According to Ms. Nash, this is a good working document and a great strategy for the City. It is the responsibility of the City to review the plan on an annual basis and update it every 5 years. Alderman Giles pointed out that Buster White Park and Warfield Park were marked as "single, residential" on the Current Land Use Classification Map of the City. Ms. Nash said she would have the corrections made and send them to the City.
2. Appointment of Temporary Budget Officer
City Attorney Spears explained that in 2000 the City changed from the Appropriation Ordinance System to the Budget System, which allowed the City to appoint a Budgeting Officer to complete an annual budget. Due to the fact that the city currently does not employ a City Administrator, the Council needs to appoint a temporary Budget Officer. It was moved by Alderman Heatherly and seconded by Alderman Smith to appoint Mayor Davies as the Interim Budget Officer for the City of Monmouth. AYE: Aldermen Giles, Smith, Wells, Heatherly, Themanson, Rutledge, and Alderwoman McNamara NAY: none ABSENT: Alderman Burgland MOTION CARRIED.
V. COMMITTEE REPORTS
A. Public Works – Chairman Rod Themanson
No report.
B. Public Safety – Acting Chairman Dave Giles
1. Airport Soccer Field Agreement with Farmland Adult Soccer League
It was moved by Alderman Heatherly and seconded by Alderman Themanson to accept the recommendation of the committee to enter into an agreement with the Farmland Adult Soccer League in which they will provide and pay for two Auxiliary Police Officers to be present each and every time during any officially sanctioned game between the Farmland Adult soccer league and other adult teams as well as having a certificate of liability of insurance through the Warren County Y.M.C.A. on file with the City Clerk. AYE: Aldermen Smith, Wells, Heatherly, Themanson, Rutledge, Giles, and Alderwoman McNamara NAY: none ABSENT: Alderman Burgland MOTION CARRIED.
2. Junior Police Downhill Race Use of North 6 th Street
It was moved by Alderman Heatherly and seconded by Alderman Smith to accept the recommendation of the committee to block off North 6 th Street between East Harlem and East Jackson Streets on May 12 th from 8:00 a.m. to Noon for the Junior Police Downhill Race. AYE: Aldermen Wells, Heatherly, Themanson, Rutledge, Giles, Smith, and Alderwoman McNamara NAY: none ABSENT: Alderman Burgland MOTION CARRIED.
C. Community Development – Chairman Dave Smith
1. Banner Placement in Central Park – Tiny Titan Pre-K
It was moved by Alderwoman McNamara and seconded by Alderman Rutledge to accept the recommendation of the committee to allow the Council for Tiny Titan Pre-K to place banners in Central Park from April 8 th – 17 th and again from August 2 nd – 8 th to advertise for developmental screening for pre-schoolers. AYE: Alderwoman McNamara and Aldermen Heatherly, Themanson, Rutledge, Giles, Smith, and Wells. NAY: none ABSENT: Alderman Burgland MOTION CARRIED.
2. Fishing Derby at Citizen's Lake – Monmouth Fraternal Order of Police
It was moved by Alderman Giles and seconded by Alderman Themanson to approve the hosting, by the Monmouth Fraternal Order of Police, of a fishing derby on May 19 th from approximately 10:00 a.m. to 2:00 p.m. AYE: Aldermen Heatherly, Themanson, Rutledge, Giles, Smith, Wells, and Alderwoman McNamara NAY: none ABSENT: Alderman Burgland MOTION CARRIED.
D. Finance/Audit – Chairman Dave Giles
1. Approval of Bills
It was moved by Alderman Themanson and seconded by Alderman Smith to approve the bills as presented. AYE: Aldermen Themanson, Rutledge, Giles, Smith, Wells, Heatherly, and Alderwoman McNamara NAY: none MOTION CARRIED.
2. 2007-2008 City Budget
It was moved by Alderman Smith and seconded by Alderman Themanson to accept the recommendation of the committee and approve the modified 2007-2008 Budget with the stipulation that $20,000 be put back into the Contingency Fund. AYE: Aldermen Rutledge, Giles, Smith, Wells, Heatherly, Themanson, and Alderwoman McNamara NAY: none ABSENT: Alderman Burgland MOTION CARRIED.
3. Public Hearing for 2007-2008 Budget
It was moved by Alderman Smith and seconded by Alderwoman McNamara to hold a Public Hearing for the approval of the 2007-2008 Budget at 6:00 p.m. on April 16, 2007. AYE: Aldermen Rutledge, Giles, Smith, Wells, Heatherly, Themanson, and Alderwoman McNamara NAY: none ABSENT: Alderman Burgland MOTION CARRIED.
VI. ORDINANCES
A. 1 st Reading
1. 07-006 – Amending Code of Ordinances, Section 73.99 (A), Parking
It was moved by Alderman Smith and seconded by Alderwoman McNamara to approve ordinance 07-006, amending Section 73.99 (A), Parking Fines.
AYE: Aldermen Giles, Smith, Wells, Heatherly, Themanson, Rutledge, and Alderwoman McNamara NAY: none ABSENT: Alderman Burgland MOTION CARRIED.
2. 07-007 – Granting Change in Zoning – 1302 South Main Street
Chuck Talley, Cemetery/Zoning Administrator, explained that Warren Achievement Endowment Fund is requesting that the zoning be changed from Residential to Public Service to allow for the construction of housing for their clients. The property is currently a trailer park, which has been purchased by the Warren Achievement Endowment Fund. Mike Lewis, Executive Director of Warren Achievement, explained, in response to questions as to when trailer residents had to be out, that most of the residents would have 90 to 120 days after closing to move. There is one resident that has a lease until November 2007. Warren Achievement is willing to work with all the residents in order to assure them of a place to move, according to Mr. Lewis. It was moved by Alderman Heatherly and seconded by Alderman Smith to approve Ordinance 07-007. AYE: Aldermen Smith, Wells, Heatherly, Themanson, Rutledge, Giles, and Alderwoman McNamara NAY: none ABSENT: Alderman Burgland MOTION CARRIED.
3. 07-008 – Approval of the 2007 Comprehensive Plan for the City
It was moved by Alderman Heatherly and seconded by Alderwoman McNamara to approve and adopt the 2007 Comprehensive Plan for the City with the changes to be made to indicate Warfield Park and Buster White Park on the Current Land Use Classification Map. AYE: Aldermen Wells, Heatherly, Themanson, Rutledge, Giles, Smith, and Alderwoman McNamara NAY: none MOTION CARRIED.
VII. OTHER BUSINESS
There was none to consider.
VIII. ADJOURNMENT
It was moved by Alderman Heatherly and seconded by Alderwoman McNamara to adjourn the meeting at 7:35 p.m. MOTION CARRIED by unanimous voice vote with the exception of Alderman Burgland, who was absent.
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