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CITY OF MONMOUTH
COUNCIL MEETING MINUTES
MARCH 19, 2007
I. CALL TO ORDER & PLEDGE TO THE FLAG
Mayor Rod Davies called the meeting to order in the Council Chambers at City Hall, 100 East Broadway, Monmouth, Illinois at 7:05 p.m. and led the audience in the Pledge of Allegiance to the Flag.
II. ROLL CALL
Present: Aldermen Dave Rutledge, Dave Giles, Dave Smith, Bob Wells, Dan Heatherly, Rod Themanson, and Alderwoman Vicki McNamara Absent: Alderman Dan Burgland Also Present: Mayor Rod Davies, City Administrator Shannon Thompson, City Clerk Susan S. Trevor, Fire Chief Jim Conard, Police Chief Brad Zeigler, EMC Public Works Director Andy Jackson, Cemetery/Zoning Administrator Chuck Talley, and members of the Press.
III. APPROVAL OF MINUTES
It was moved by Alderman Rutledge and seconded by Alderman Giles to approve the minutes of the March 5 th meeting as presented. AYE: Aldermen Rutledge, Giles, Smith, Wells, Heatherly, Themanson, and Alderwoman McNamara ABSENT: Alderman Burgland NAY: none MOTION CARRIED.
IV. PRESENTATION TO THE COUNCIL
A. Old Business
There was none to be considered.
B. New Business
There was none to be considered.
V. COMMITTEE REPORTS
A. Public Works – Chairman Rod Themanson
No report.
B. Public Safety – Acting Chairman Dave Giles
1.Parking Violations Ordinance
The Committee recommended amending the proposed drafted ordinance with the following changes:
a. Increasing from $20 to $50 within 7 days of issuance and from $50 to $75 after 7 days of issuance for Snow Route and Fire Lane violations.
b. Increasing from $10 to $20 within 7 days of issuance and from $25 to $40 after 7 days of issuance for Residential Parking violations.
It was moved by Alderman Heatherly and seconded by Alderman Themanson to have the City Attorney draft an amended ordinance with the above-stated increases. AYE: Aldermen Rutledge, Giles, Smith, Wells, Heatherly, Themanson, and Alderwoman McNamara ABSENT: Alderman Burgland NAY: none MOTION CARRIED.
2. Contractor Pre-Qualification Questionnaire for Public Safety Building
It was moved by Alderwoman McNamara and seconded by
Alderman Wells to approve the recommendation by the committee to have all prospective contractors that want to bid on the proposed Public Safety Building fill out a Pre-Qualification Questionnaire. AYE: Aldermen Giles, Smith, Wells, Heatherly, Themanson, Rutledge, and Alderwoman McNamara ABSENT: Alderman Burgland NAY: none MOTION CARRIED.
C. Community Development – Chairman Dave Smith
1. Community Easter Egg Committee Banner Request
It was moved by Alderman Heatherly and seconded by Alderwoman McNamara to approve the recommendation by the committee to allow the Community Easter Egg Committee to place two banners in Central Park from March 30 th to April 7 th to advertise their event on April 7 th. AYE: Aldermen Smith, Wells, Heatherly, Themanson, Rutledge, Giles, and Alderwoman McNamara ABSENT: Alderman Burgland NAY: none MOTION CARRIED.
D. Finance/Audit – Chairman Dave Giles
1. Approval of bills
It was moved by Alderman Themanson and seconded by Alderman Wells to approve the bills as presented. AYE: Aldermen Wells, Heatherly, Themanson, Rutledge, Giles, Smith, and Alderwoman McNamara ABSENT: Alderman Burgland NAY: none MOTION CARRIED.
2. Approval of Management of Municipal Pool Contract with Y.M.C.A.
It was moved by Alderman Wells and seconded by Alderman Themanson to accept the recommendation of the committee to approve the Management of the Municipal Pool Contract with the Warren County Y.M.C.A. for the 2007 pool season. AYE: Alderwoman McNamara, Aldermen Heatherly, Themanson, Rutledge, Giles, Smith, and Wells ABSENT: Alderman Burgland NAY: none MOTION CARRIED.
3. Solid Waste Contract with Waste Management
It was moved by Alderman Rutledge and seconded by Alderman Wells to accept the recommendation of the committee to approve the 6 -year contract for solid waste removal with Waste Management. AYE: Aldermen Heatherly, Themanson, Rutledge, Giles, Smith, Wells, and Alderwoman McNamara ABSENT: Alderman Burgland NAY: none MOTION CARRIED.
4. Maple City Recycling Yard Waste Bag Contract
It was moved by Alderman Smith and seconded by Alderman Rutledge to accept the recommendation of the committee to approve the Yard Waste Bag Contract with Maple City Recycling from March 1, 2007 through November 30, 2007.
AYE: Aldermen Themanson, Rutledge, Giles, Smith, Wells, Heatherly, and Alderwoman McNamara ABSENT: Alderman Burgland NAY: none MOTION CARRIED.
5. Demolition of Concrete Bid for Public Safety Building Site
It was moved by Alderman Wells and seconded by Alderman Rutledge to accept the recommendation of the committee to accept the low bid of $13,000 by RCM Transport for the demolition of the concrete at the proposed Public Safety Building site. AYE: Aldermen Rutledge, Giles, Smith, Wells, Heatherly, Themanson, and Alderwoman McNamara ABSENT: Alderman Burgland NAY: none MOTION CARRIED.
VI. ORDINANCES
A. 1 st Reading
1. 07-005 – Variance for addition on Smith garage – South 7 th Street
It was moved by Alderman Heatherly and seconded by Alderwoman McNamara to accept the recommendation of the Plan Commission to grant the variance for a garage for Phil and Kathy Smith and approve Ordinance 07-005. AYE: Aldermen Rutledge, Giles, Smith, Wells, Heatherly, Themanson, and Alderwoman McNamara ABSENT: Alderman Burgland NAY: none MOTION CARRIED.
VII. OTHER BUSINESS
1. Comprehensive Plan for City
Alderman Rutledge asked how people were selected for the survey for the Comprehensive Plan. Administrator Thompson responded that people were selected at random. The plan is available for viewing at the Library and City Hall. Mayor Davies announced that the Public Hearing is being held on March 26 th at City Hall at 5:00 p.m.
2. City Clean-Up Week
Alderwoman McNamara called everyone's attention to the date of the City-wide cleanup that will be held the week of April 16 th through April 20 th. Administrator Thompson said that it would be possible to put goods out one week prior without being fined.
3. Special Meeting
City Clerk Susan Trevor distributed a notice to the Aldermen, City Attorney, City Manager, Mayor, and Department Heads that a Special Council meeting is being called per Aldermen Heatherly, Rutledge, and Alderwoman McNamara for Wednesday, March 21, 2007 at 6:00 p.m. at City Hall, 100 East Broadway, Monmouth, Illinois.
VIII. ADJOURNMENT
It was moved by Alderwoman McNamara and seconded by Alderman Heatherly to adjourn the meeting at 7:30 p.m. MOTION CARRIED by unanimous voice vote with the exception of Alderman Burgland, who was absent.
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