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CITY OF MONMOUTH
COUNCIL MEETING MINUTES
APRIL 6, 2009
I. CALL TO ORDER & PLEDGE OF ALLEGIANCE
Mayor Rod Davies called the meeting to order at 7:05 p.m. in the Council Chambers at City Hall, 100 East Broadway, Monmouth, Illinois and led the audience in the Pledge of Allegiance to the Flag.
II. ROLL CALL
Present: Aldermen Dan Burgland, Dave Rutledge, Dave Bates, Dave Smith, Bob Wells, Dan Heatherly, Rod Themanson, and Alderwoman Vicki McNamara Also Present: Mayor Rod Davies, City Clerk Susan S. Trevor, City Administrator Eric Hanson, City Attorney Marcum Spears, Fire Chief Jim Conard, Police Chief Brad Zeigler, EMC Public Works Director Andy Jackson, Cemetery/Zoning Administrator Chuck Talley, and members of the Press.
III. APPROVAL OF MINUTES
A. Approval of March 16, 2009 Minutes
It was moved by Alderwoman Vicki McNamara and seconded by Alderman Bates to approve the minutes of the March 16th meeting as presented. AYE: Alderman Burgland, Rutledge, Bates, Smith, Wells, Heatherly, Themanson, and Alderwoman McNamara
NAY: none MOTION CARRIED.
IV. PRESENTATION TO THE COUNCIL
A. Old Business
There was none to consider.
B. New Business
1. Proclamation – Formation of 2010 Census "Complete Count Committee"
Mayor Rod Davies announced the posting in the lobby of the Proclamation establishing the "Complete Count Committee" to be able to obtain a more accurate census count for the City of Monmouth. This committee will involve representation from non-profit organizations, businesses, government, and educational institutions. The Mayor emphasized the importance to the community of having an accurate count of our residents as it determines the amount of money that can be received from grants and the state and federal government monies due to the community. It also determines our representation in the Legislature.
2. Demo Bid Results – 520 East 3rd Avenue
Chuck Talley, Zoning Administrator, said that the above-referenced property is all ready demolished at a cost of $8,997, which was the winning bid by DGA Demo and Excavation. Mr. Talley also informed the Council that $60,000 was budgeted for demolition of buildings and $50,000 has been spent in this fiscal year. In the months of February and March of 2009 there were 108 junk and debris notices sent out, according to Mr. Talley.
3. Missman Stanley Engineering Agreement for Stimulus Project
Administrator Hanson informed the Council that the City had been notified that it will receive $300,000 from the stimulus money for a road project, but the route has to be one that is approved by the State and it cannot be combined with any MFT funds. Also, the City has to pay for the engineering agreement, which would be a total cost of $40,000. The route selected for new curbs and overlay is North Main Street from Harlem to the Square Administrator Hanson said that there is extra engineering money included in the 2010 Budget. It was moved by Alderman Wells and seconded by Alderman Rutledge to authorize entering into an engineering agreement with Missman Stanley and Associates for the stimulus project on North Main Street for an amount not to exceed $40,000. AYE: Aldermen Rutledge, Bates, Smith, Wells, Heatherly, Themanson, Burgland, and Alderwoman McNamara NAY: none MOTION CARRIED.
V. COMMITTEE REPORTS
A. Public Works – Chairman Dave Smith
1. Updates on WWTP – Andy Jackson
According to Andy Jackson, Williams Brothers, Contractor A, is 25% finished with the work on the oxidation ditch. The payout to Williams Brothers was at 29% of the total cost and next month's payout will be a similar amount. At the present time, the project is around 28 days behind schedule. The City has stressed to the Williams Brothers that if the project falls any further behind schedule or it appears that the project will not be able to meet the December 31, 2009 deadline that it is an absolute necessity to keep the IEPA informed of our progress and our ability to meet our deadline. Mr. Jackson also advised the Council that the sewer repair at North 6th Street and Harlem Avenue is on hold until the ground becomes firmer as the contractor was concerned about heavy equipment getting stuck. The job should be able to be completed within two days once the work is started. In response to Alderman Smith's question as to the feasibility to use methane gas from the landfill, Mr. Jackson said that it is cheaper to continue to monitor the wells than to close the landfill.
B. Public Safety – Chairman Dan Burgland
1. Street Closure – 1st Street Armoury – Office of Regional Education Event
It was moved by Alderman Themanson and seconded by Alderman Smith to accept the recommendation of the committee and approve the request for the closure of South 1st Street in the 200 block from the North end of the entrance into Frontier Communications to the North side of the Post Office Boxes between the hours of 4:00 p.m. to 8:00 p.m. on April 25th. AYE: Aldermen Bates, Smith, Wells, Heatherly, Themanson, Burgland, Rutledge, and Alderwoman McNamara NAY: none MOTION CARRIED.
C. Community Development -- Acting-Chairman Dave Rutledge
The minutes of the March 16th meeting were approved in the meeting.
D. Finance/Audit – Chairman Dan Heatherly
1. Approval of Bills
It was moved by Alderman Themanson and seconded by Alderman Smith to accept the recommendation of the committee and approve the bills as presented. AYE: Aldermen Smith, Wells, Heatherly, Themanson, Burgland, Rutledge, Bates, and Alderwoman McNamara NAY: none MOTION CARRIED.
2. Budget Update and Review
Chairman Heatherly again thanked Administrator Hanson for the fine job that he did in putting together a balanced budget.
VI. CITY ADMINISTRATOR HANSON
1. Updates
There were no additional updates to be given at this time.
VII. ORDINANCES
A. 1st Reading
1. 09-005 – Granting Setbacks for Construction of New Church in PS Zone
It was moved by Alderman Heatherly and seconded by Alderwoman McNamara to follow the recommendation of the Plan Commission and approve the setbacks for the new church to be located at 1008/1000 S. 1st Street. AYE: Aldermen Wells, Heatherly, Themanson, Burgland, Rutledge, Bates, Smith, and Alderwoman McNamara NAY: none MOTION CARRIED.
2. 09-006 – Amending Itinerant Vendor, Peddler License
It was moved by Alderman Themanson and seconded by Alderman Bates to amend the Itinerant Vendor's license to include "Standards of Issuance". AYE: Alderwoman McNamara, Aldermen Heatherly, Themanson, Burgland, Rutledge, Bates, Smith, and Wells. NAY: none MOTION CARRIED.
3. 09-007 – Amending Chapter 77, "Prohibited Parking", W. Side 300 Block N. 1st
Mike Pearson from Community National Bank again expressed the concern of the Bank regarding the egress and ingress of customers onto North 1st from the Bank drive-up lanes. Several options were explored during the discussion of the above-stated Ordinance. It was moved by Alderman Wells and seconded by Alderman Themanson to direct the City Attorney to re-draft the ordinance to restrict parking on the West side of the 300 block of North 1st during business hours between 8:00 a.m. to 6:00 p.m. Monday through Saturday. AYE: Aldermen Themanson, Burgland, Rutledge, Bates, Smith, Wells, Heatherly, and Alderwoman McNamara NAY: none MOTION CARRIED.
VIII. EXECUTIVE SESSION
It was moved by Alderman Smith and seconded by Alderman Themanson to go into Executive Session at 7:55 p.m. to discuss Personnel issues. AYE: Aldermen Burgland, Rutledge, Bates, Smith, Wells, Heatherly, Themanson, and Alderwoman McNamara NAY: none MOTION CARRIED.
It was moved by Alderman Heatherly and seconded by Alderman Themanson to return to Regular Session at 8:25 p.m. AYE: Aldermen Rutledge, Bates, Smith, Wells, Heatherly, Burgland, and Alderwoman McNamara NAY: Alderman Themanson MOTION CARRIED.
IX. OTHER BUSINESS
There was none to consider.
X. ADJOURNMENT
It was moved by Alderman Heatherly and seconded by Alderwoman McNamara to adjourn the meeting at 8:26 p.m. MOTION CARRIED by unanimous voice vote.
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