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CITY OF MONMOUTH
COUNCIL MEETING MINUTES
MARCH 2, 2009
I. CALL TO ORDER & PLEDGE OF ALLEGIANCE
Mayor Rod Davies called the Council Meeting to order at 7:00 p.m. in the Council Chambers at City Hall, 100 East Broadway, Monmouth, Illinois and led the audience in the Pledge of Allegiance to the Flag.
II. ROLL CALL
Present: Aldermen Dan Burgland, Dave Rutledge, Dave Bates, Bob Wells, and Rod Themanson and Alderwoman Vicki McNamara Absent: Aldermen Dave Smith and Dan Heatherly Also Present: Mayor Rod Davies, Executive Administrative Assistant Jan Helms, Administrative Assistant Connie Hill, City Administrator Eric Hanson, City Attorney Marcum Spears, Fire Chief Jim Conard, Police Chief Brad Zeigler, Cemetery/Zoning Administrator Chuck Talley, EMC Public Works Director Andy Jackson and members of the Press. Also Absent: City Clerk Susan S. Trevor
III. APPROVAL OF MINUTES
A. Approval of February 17, 2009 Minutes
It was moved by Alderman Themanson and seconded by Alderman Rutledge to approve the minutes of February 2nd as corrected. AYE: Aldermen Burgland, Rutledge, Bates, Wells, and Themanson NAY: none PASS: Alderwoman McNamara ABSENT: Aldermen Smith and Heatherly MOTION CARRIED.
IV. PRESENTATION TO THE COUNCIL
B. Old Business
There was none to consider.
C. New Business
1. Demo Bid for 409 E. 4th Avenue
Zoning Administrator Talley reported on the home to be demolished at 409 E. 4th Avenue and that we had a court order to demolish it as we have been unable to locate the current owner. Mr. Talley requested we honor the lowest bid, which was from D & G for $3,497.00. D & G has done some demolition work for us in the past. It was moved by Alderman Wells and seconded by Alderman Rutledge to accept the bid by D & G. AYE: Aldermen Rutledge, Bates, Wells, Themanson and Burgland and Alderwoman McNamara NAY: none ABSENT: Aldermen Smith and Heatherly MOTION CARRIED.
2. Recognition of and Presentation to Gloria Hillman
Mayor Davies presented Gloria Hillman with a token from the City to recognize her 26 years of service to the City. Chief Zeigler presented Gloria with a plaque from her co-workers at the Public Safety Building.
V. COMMITTEE REPORTS
A. Public Works – Acting Chairman Rod Themanson
1. Updates on WWTP
Joe Pisula, Donohue and Associates, presented the Council with graphics detailing the Encumbered Construction Cost Updates per Contract A & B as well as the total costs, which are $8,798 under so far, including change orders #1 and #2. He also included graphics indicating what we have spent so far. Contract B (Force Main) is 96.5% complete and is done until we do restorations. Contract A (Plant Upgrades – Williams Brothers) is at approximately 20% completion (some items stockpiled, but not installed). They should be at 38% if you take into account the number of days they have been on this project; however, due to weather problems, they have gotten behind. They have not asked for a time extension yet. Upcoming weather will play a large part in the progress. He also included pictures of a variety of buildings and structures for the WWTP along with the date the pictures were taken.
B. PUBLIC SAFETY – Chairman Dan Burgland
No report.
C. COMMUNITY DEVELOPMENT – Acting Chairman Dave Rutledge
Acting Chairman Rutledge reported the Community Development Committee
recommended approving the request from the Women's Opportunity Network to
place a banner in Central Park 3/5/09 to 3/12/09. It was moved by Alderman
Themanson and seconded by Alderwoman McNamara to accept the
recommendation of the committee to approve the request from the WON.
AYE: Aldermen Bates, Wells, Themanson, Burgland, and Rutledge and
Alderwoman McNamara NAY: none ABSENT: Aldermen Smith and
Heatherly MOTION CARRRIED
D. FINANCE/AUDIT – Acting-Chairman Dave Bates
It was moved by Alderman Themanson and seconded by Alderman Rutledge to accept the recommendation of the committee and approve the bills as presented. AYE: Aldermen Wells, Themanson, Burgland, Rutledge and Bates and Alderwoman Vicki McNamara NAY: none ABSENT: Aldermen Smith and Heatherly MOTION CARRRIED.
VI. CITY ADMINISTRATOR HANSON
Administrator Hanson reported to the Council that they released the transportation portion of the Stimulus Package and it appears we will be getting just under $300,000, and also appears to be allocated on a per capita basis rather than a project basis. We have also submitted requests of over $3 million for projects to Federal Appropriations FY10 as well as multiple projects for stimulus related work for water and waste water. EPA has still not decided how they will be determining how it will be allotted. This is a general allocation for transportation, but still do not have specific parameters for the monies.
VII. EXECUTIVE SESSION
It was moved by Alderman Themanson and seconded by Alderman Wells to move into Executive Session at 7:17 p.m. AYE: Aldermen Wells, Themanson, Burgland, Rutledge, Bates and Alderwoman McNamara. NAY: None ABSENT: Aldermen Smith and Heatherly MOTION CARRIED
It was moved by Alderman Bates and seconded by Alderwoman McNamara to return to Regular Session. AYE: Alderwoman McNamara, Aldermen Themanson, Burgland, Rutledge, Bates and Wells NAY: None ABSENT: Aldermen Smith and Heatherly MOTION CARRIED
VIII. ADJOURNMENT
Alderman Bates moved and Alderman Themanson seconded the motion to adjourn the meeting at 7:43 p.m. MOTION CARRIED by unanimous voice vote with the exception of Aldermen Smith and Heatherly who were absent.
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