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THE CITY OF MONMOUTH
COUNCIL MEETING MINUTES
MARCH 16, 2009
I. CALL TO ORDER & PLEDGE OF ALLEGIANCE
Mayor Rod Davies called the meeting to order at 7:00 p.m. in the Council Chambers at City Hall, 100 East Broadway, Monmouth, Illinois and led the audience in the Pledge of Allegiance to the Flag.
II. ROLL CALL
Present: Aldermen Dan Burgland, Dave Rutledge, Dave Bates, Dave Smith, Bob Wells, Dan Heatherly, and Alderwoman Vicki McNamara Absent: Alderman Rod Themanson Also Present: Mayor Rod Davies, City Clerk Susan S. Trevor, City Administrator Eric Hanson, City Attorney Marcum Spears, Fire Chief Jim Conard, Police Chief Brad Zeigler, EMC Public Works Director Andy Jackson, Cemetery/Zoning Administrator Chuck Talley, and members of the Press.
III. APPROVAL OF MINUTES
A. Approval of March 2, 2009 Minutes
It was moved by Alderman Burgland and seconded by Alderman Bates to approve the minutes of the March 2, 2009 meeting as corrected to reflect the absence of Alderman Heatherly. AYE: Aldermen Burgland, Rutledge, Bates, Wells, and Alderwoman McNamara PASS: Aldermen Smith and Heatherly ABSENT: Alderman Themanson NAY: none MOTION CARRIED.
IV. OLD BUSINESS
A. Old Business
There was none to consider.
B. New Business
1. Proclamation – National Poison Prevention Week
Mayor Rod Davies read a Proclamation proclaiming March 15 through the 21st as National Poison Prevention Week.
2. Yard Waste Contract Renewal
Administrator Hanson explained that the contract amount was going to be $500 more than last year's contract of $10,500, which would make the total 2009 contract amount to $11,000. It was moved by Alderwoman McNamara and seconded by Alderman Rutledge to approve the 2009 Yard Waste Contract from March 1, 2009 through November 30, 2009 for the cost of $11,000. AYE: Aldermen Rutledge, Bates, Smith, Wells, Heatherly, Burgland, and Alderwoman McNamara ABSENT: Alderman Themanson NAY: none MOTION CARRIED.
3. LTCP Agreement Approval
Joe Pisula from Donohue and Associates explained the Combined Sewer Overflow (CSO) Long Term Control Plan (LTCP) to the Council as follows:
In 1994 the Federal Government implemented a plan to control CSO events. A combined sewer is where storm water and sewer water is contained within the same pipe. When there is a lot of rain causing excess storm water, and since our current WWTP has limited capacity, the combined storm water and raw sewage during these events is discharged into area creeks. The Federal standards in 1994 stated that if a community had more than 4 CSO events in a year, it would be necessary to implement a CSO plan and Monmouth has 25 plus events per year.
Monmouth has several options, which would be to either build a large clarifier or basin to contain the combined storm water and raw sewage or separate the sewage. The question for the separation of the sewage is to what degree the City should carry out the separation.
According to Mr. Pisula, the Donohue Engineering Service Agreement has three components:
1) Basic Services – LTCP – The interim CSO Long Term Control Plan update will be submitted to the IEPA prior to the June 1, 2009 and the CSO – LTCP will be submitted to the IEPA prior to the June 1, 2010 deadline.
2) Optional Services Proposal #1 – To complete an AutoCAD map of the sewers which would be provided to the City no later than October 1, 2009.
3) Optional Services Proposal #2 -- The revised CSO Operational and Maintenance Plan will be provided to the City no later than May 1, 2010 and will be submitted to IEPA at the same time the LTCP is submitted.
During the following discussion the points were made that the IEPA gave the City until June of 2010 to be in compliance with regards to the CSO events and at that point, the City should have had four to six months of usage of the new WWTP along with Spring rains to give an accurate indication of how much the new WWTP is going to handle the CSO events. Administrator Hanson stated that the money for the LTCP Engineering Services Agreements is in the 2010 Budget. It was moved by Alderman Smith and seconded by Alderman Wells to approve the LTCP Engineering Service Agreement with Donohue and Associates. AYE: Alderman Bates, Smith, Wells, Heatherly, Burgland, Rutledge, and Alderwoman McNamara ABSENT: Alderman Themanson NAY: none MOTION CARRIED.
4. MPD New Furniture Authorization
Administrator Hanson explained that he is working with Office Specialists to obtain furniture for the new MPD building. It was moved by Alderman Rutledge and seconded by Alderman Bates to authorize the expenditure for furniture for the new MPD building with the expenditure not to exceed $30,000. AYE: Alderman Smith, Wells, Heatherly, Burgland, Rutledge, Bates, and Alderwoman McNamara ABSENT: Alderman Themanson NAY: none MOTION CARRIED.
V. COMMITTEE REPORTS
A. Public Works – Chairman Dave Smith
No Report.
B. Public Safety – Chairman Dan Burgland
1. No Parking Sign Request – CNB
After discussion, Mr. Pearson from Community National Bank was asked to contact all the neighbors who would be affected by the parking ban to determine their opinion and provide the Council with this information by the next Council meeting. It was then moved by Alderman Wells and seconded by Alderman Smith to have the City Attorney draw up an Ordinance prohibiting parking in the 300 block of North 1st Street on the West side. AYE: Alderman Wells, Heatherly, Burgland, Rutledge, Bates, Smith, and Alderwoman McNamara ABSENT: Alderman Themanson NAY: none MOTION CARRIED.
2. MFD Request for Street Closure – 1300 S. Main Street
It was moved by Alderman Wells and seconded by Alderman Smith to accept the recommendation of the committee and approve the MFD request for the closure of the 1300 block of South Main from the hours of 7:00 a.m. to 3:00 p.m. to conduct a Fire Training Evaluation on March 28th. AYE: Alderwoman McNamara, Aldermen Heatherly, Burgland, Rutledge, Bates, Smith, and Wells ABSENT: Alderman Themanson NAY: none
MOTION CARRIED.
3. WCPBF Annual Requests
It was moved by Alderman Bates and seconded by Alderman Burgland to accept the recommendation of the committee and approve the annual requests by WCPBF for 2009. AYE: Aldermen Heatherly, Burgland, Rutledge, Bates, Smith, Wells, and Alderwoman McNamara ABSENT: Alderman Themanson NAY: none MOTION CARRIED.
C. Community Development – Acting Chairman Dave Rutledge
No report.
D. Finance/Audit – Chairman Dan Heatherly
1. Approval of Bills
It was moved by Alderman Rutledge and seconded by Alderman Burgland to accept the recommendation of the committee and approve the bills as presented. AYE: Aldermen Burgland, Rutledge, Bates, Smith, Wells, Heatherly, and Alderwoman McNamara ABSENT: Alderman Themanson NAY: none MOTION CARRIED.
VI. CITY ADMINISTRATOR
A. Updates
Administrator Hanson announced that the 8.5 million dollar housing project on North 6th Street will be started in late summer or early fall. The City has been stepping up their efforts on junk and debris and hope that many people will get rid of a great deal of "junk" during the citywide cleanup week from June 8th through the 12th
VII. RESOLUTIONS
A. 09-003 – Approving and Adopting an Identity Theft Prevention Policy Program
According to Mayor Davies, the state is requiring a program to help prevent identity theft. The program is called Red Flag Rules and it is necessary for every community to pass a resolution to implement this program. Administrator Hanson said that the program to manage the data will be in our system by May 1st with minimal cost to the City. It was moved by Alderman Bates and seconded by Alderman Rutledge to approve the passage of Resolution 09-003 calling for the adoption of the Red Flag Rules program. AYE: Aldermen Burgland, Rutledge, Bates, Smith, Wells, Heatherly, and Alderwoman McNamara ABSENT: Alderman Themanson NAY: none MOTION CARRIED.
VIII. EXECUTIVE SESSION
It was moved by Alderman Smith and seconded by Alderwoman McNamara to go into Executive Session at 8:12 p.m. to consider Personnel Issues. AYE: Aldermen Rutledge, Bates, Smith, Wells, Heatherly, Burgland, and Alderwoman McNamara ABSENT: Alderman Themanson NAY: none MOTION CARRIED.
It was moved by Alderwoman McNamara and seconded by Alderman Smith to return to REGULAR SESSION at 8:30 p.m. AYE: Alderman Bates, Smith, Wells, Heatherly, Burgland, Rutledge, and Alderwoman McNamara ABSENT: Alderman Themanson NAY: none MOTION CARRIED.
IX. OTHER BUSINESS
There was none to consider.
X. ADJOURNMENT
It was moved by Alderman Heatherly and seconded by Alderman Smith to adjourn the meeting at 8:31 p.m. MOTION CARRIED by unanimous voice vote with the exception of Alderman Themanson, who was absent.
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