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CITY OF MONMOUTH
COUNCIL MEETING MINUTES
JANUARY 5, 2009
I. CALL TO ORDER & PLEDGE OF ALLEGIANCE
Mayor Rod Davies called the meeting to order at 7:00 p.m. in the Council Chambers at City Hall, 100 East Broadway, Monmouth, Illinois and led the audience in the Pledge of Allegiance to the Flag.
II. ROLL CALL
Present: Aldermen Dan Burgland, Dave Rutledge, Dave Bates, Dave Smith, Bob Wells, Dan Heatherly, Rod Themanson, and Alderwoman Vicki McNamara Also Present: Mayor Rod Davies, City Clerk Susan S. Trevor, City Administrator Eric Hanson, City Attorney Marcum Spears, Fire Chief Jim Conard, Police Chief Brad Zeigler, EMC Public Works Director Andy Jackson, Cemetery/Zoning Administrator Chuck Talley, and members of the Press.
III. APPROVAL OF MINUTES – December 15, 2008
It was moved by Alderman Bates and seconded by Alderman Heatherly to approve the minutes as corrected. AYE: Aldermen Burgland, Rutledge, Bates, Wells, Heatherly, and Alderwoman McNamara PASS: Aldermen Burgland and Themanson NAY: none MOTION CARRIED.
IV. PRESENTATION TO THE COUNCIL
A. Old Business
There was none to consider.
B. New Business
1. Approval of Demolition Bid – 229 South D Street
It was moved by Alderman Themanson and seconded by Alderman Wells to approve the demolition bid of $6,497 from DGA Excavation of Chillicothe, Illinois for the residence located at 229 South D Street. AYE: Aldermen Rutledge, Bates, Smith, Wells, Heatherly, Themanson, Burgland, and Alderwoman McNamara. NAY: none MOTION CARRIED.
V. COMMITTEE REPORTS
A. Public Works – Chairman Dave Smith
1. WWTP Update – Joe Pisula
Mr. Pisula informed the Council that a Pay Estimate meeting was held today with Williams Brothers, Contractor A, and Denton-Gunther Underground, Contractor B. Williams Brothers submitted a pay request for $403,370.98, which brings the total for Part A to $1.437 million to date. There has been limited progress due to the weather with the Part A construction phase; however, the oxidation ditch is dug to near planned grade. Williams Brothers did inform the City that if January is as cold as December there will have a scheduling problem. According to Mr. Pisula, Denton-Gunther Underground re-mobilized their site and has around five working days left to complete their phase with the exception of some clean-up work that will have to wait for spring.
B. Public Safety – Chairman Dan Burgland
It was moved by Alderman Themanson and seconded by Alderman Wells to approve the minutes of the December 1, 2008 meeting as presented. MOTION CARRIED by unanimous voice vote.
Police Chief Zeigler reported that the work on the Police Department Building is way ahead of schedule. Fire Chief Conard said that the North Fire Station still has phones and some electrical work to be completed due to waiting for parts to be delivered and that occupancy is probably a month away.
C. Community Development – Acting Chairman Dave Rutledge
Cemetery/Zoning Administrator Chuck Talley reported that his department is staying on top of demolitions of unsafe and unsightly residences as well as junk and debris violations.
D. Finance/Audit – Chairman Dan Heatherly
It was moved by Alderman Themanson and seconded by Alderman Smith to accept the recommendation of the Committee and approve the bills as presented. AYE: Aldermen Smith, Wells, Heatherly, Themanson, Burgland, Rutledge, Bates, and Alderwoman McNamara NAY: none MOTION CARRIED.
VI. CITY ADMINISTRATOR UPDATES
1. Shared Revenues from the State of Illinois
Administrator Hanson wanted the Council to be aware the Shared Revenues from the State are an important component of the General Fund. In the past 30 days the State has become extremely delinquent in their payments and it will be necessary to keep a close watch on the distribution of the Shared Revenues.
2. Audit
Administrator Hanson reported that the draft review of the Audit is complete.
VII. ORDINANCES
1. 1ST Reading
1. 09-001 – Granting Change in Zoning, 204 N. 12th Street
It was moved by Alderman Heatherly and seconded by Alderman Rutledge to approve 09-001, Change in Zoning from R-1 to PS for Lots to the West of 204 North 12th Street. AYE: Aldermen Wells, Heatherly, Themanson, Burgland, Rutledge, Bates, Smith, and Alderwoman McNamara NAY: none MOTION CARRIED.
VIII. EXECUTIVE SESSION
It was moved by Alderman Heatherly and seconded by Alderman Themanson to go into Executive Session at 7:16 p.m. for Personnel discussion. AYE: Alderwoman McNamara, Aldermen Heatherly, Themanson, Burgland, Rutledge, Bates, Smith, and Wells NAY: none MOTION CARRIED.
It was moved by Alderman Themanson and seconded by Alderwoman McNamara to return to Regular Session at 7:56 p.m. AYE: Aldermen Heatherly, Burgland, Rutledge, Bates, Smith, Wells, and Alderwoman McNamara NAY: Alderman Themanson MOTION CARRIED.
IX. OTHER BUSINESS
There was none to consider.
X. ADJOURNMENT
It was moved by Alderman Burgland and seconded by Alderman Themanson to adjourn the meeting at 7:57 p.m. MOTION CARRIED by unanimous voice vote.
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