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CITY OF MONMOUTH
COUNCIL MEETING MINUTES
JANUARY 20, 2009
I. CALL TO ORDER & PLEDGE OF ALLEGIANCE
Mayor Rod Davies called the meeting to order at 7:00 p.m. in the Council Chambers at City Hall, 100 East Broadway, Monmouth, Illinois and led the audience in the Pledge of Allegiance to the Flag.
II. ROLL CALL
Present: Aldermen Dan Burgland, Dave Rutledge, Dave Bates, Bob Wells, Dan Heatherly, Rod Themanson, and Alderwoman Vicki McNamara Absent: Alderman Dave Smith Also Present: Mayor Rod Davies, City Clerk Susan S. Trevor, City Administrator Eric Hanson, City Attorney Marcum Spears, Fire Chief Jim Conard, Police Chief Brad Zeigler, EMC Public Works Director Andy Jackson, Cemetery/Zoning Administrator Chuck Talley, and members of the Press.
III. APPROVAL OF MINUTES
A. Approval of January 5, 2009 Minutes
It was moved by Alderman Themanson and seconded by Alderman Rutledge to approve the minutes of the January 5th meeting as presented. AYE: Aldermen Burgland, Rutledge, Bates, Wells, Heatherly, Themanson, and Alderwoman McNamara NAY: none ABSENT: Alderman Smith MOTION CARRIED.
IV. PRESENTATION TO THE COUNCIL
A. Old Business
There was none to consider.
B. New Business
1. Proclamation – "National Mentoring Month"
Mayor Rod Davies read and presented to representatives of Big Brothers Big Sisters Program a proclamation declaring January 2009 as National Mentoring Month in Monmouth, Illinois, which encouraged all citizens, businesses, public and private agencies, religious and educational institutions to support mentoring and to give young people in our community the gift of time and friendship through Big Brothers Big Sisters of the Mississippi Valley.
2. Maple City Street Machines – "Cruise Night"
Randy Reimolds represented the Maple City Street Machines and made their annual "Cruise Night" requests. Mr. Reimolds thanked the City for all their past support and assistance with making the "Cruise Night" such a successful event. According to Mr. Reimolds, there are no changes from the previous year's requests with regards to street closures, use of Central Park and the Square area for food vendors and entertainment, barricades, trash receptacles and police and fire assistance. Mr. Reimolds did point out that the event will be on July 31st this year due to the fact that the 1st Friday in August would actually fall in the 2nd week rather than the first week. It was moved by Alderman Themanson and seconded by Alderman Wells to approve the annual requests by the Maple City Street Machines for the "Cruise Night" event.
3. Approval of the 2009-2010 City Sticker Design
City Clerk Susan Trevor explained that the design on the City Sticker for the 2009-2010 year is a logo honoring 125 years of service to the community by Turnbull Funeral Home. John Turnbull, current owner of Turnbull Funeral Home gave the background of the design, which shows a livery buggy and horses around the turn of the century. He explained that in the early years that his great-grandfather's livery service actually picked up and delivered the deceased as part of his business. The Funeral Home business actually evolved from the livery business and that is why John chose the livery logo to represent his business. He also informed the Council that he is planning several events to celebrate the 125 years that his family business has served the community of Monmouth. It was moved by Alderwoman Vicki McNamara and seconded by Alderman Themanson to approve the 2009-2010 City Sticker design honoring Turnbull Funeral Home's 125 years of service to the community. AYE: Aldermen Bates, Wells, Heatherly, Themanson, Burgland, Rutledge, and Alderwoman McNamara NAY: none ABSENT: Alderman Smith MOTION CARRIED.
V. COMMITTEE REPORTS
A. Public Works – Acting Chairman Rod Themanson
1. WWTP Update – Andy Jackson
Andy Jackson, EMC Public Works Director, told the Council that Denton Gunther Underground, Contractor B, has completed all the pipe installation, but will wait until spring for the testing and restoration work. William Brothers, Contractor A, has been off site due to the extreme weather, but is still optimistic that they can still stay on schedule. Mr. Jackson also informed the Council that there have been four water main beaks in the last five days.
B. Public Safety – Chairman Dan Burgland
1. Chief Updates
a. Police Station
Chief Zeigler told the Council that the work is way ahead of schedule. The interior should be finished this week and the electrical is currently being installed. The concrete work will obviously have to wait until warmer weather.
b. Fire Station #1 North
Chief Conard said that Frye Construction is finished with all their work. The exhaust system is being installed on the 26th of this month.
C. Community Development – Acting Chairman Dave Rutledge
1. End of Year Permit Report – Zoning Administrator Chuck Talley
Mr. Talley highlighted the report and called attention to the fact that the permits were down some from 2007 along with the construction dollars being around 6 million dollars less. He concluded with saying that his department sent out a total of 482 junk and debris notices in 2008.
D. Finance/Audit – Chairman Dan Heatherly
1. Approval of Bills
It was moved by Alderman Themanson and seconded by Alderman Rutledge to accept the recommendation of the Committee and approve the bills as presented. AYE: Aldermen Wells, Heatherly, Themanson, Burgland, Rutledge, Bates, and Alderwoman McNamara NAY: none ABSENT: Alderman Smith MOTION CARRIED.
VI. CITY ADMINISTRATOR HANSON
Administrator Hanson informed the Council that the Audit Report is here and Norm Underwood from Blucker Kneer will come to give a presentation in the future. Budget time is close and Administrator Hanson would like a list of ward projects as soon as possible as he would like to have the initial draft completed by mid-March.
VII. ORDINANCES
A. 1st Reading
1. 09-002 – Granting Plat Approval of a Subdivision, 1 Industrial Park
2. 09-003 – Granting Change in Zoning, 1 Industrial Park
It was moved by Alderman Heatherly and seconded by Alderman Rutledge to approve the above-stated ordinances collectively. AYE: Aldermen Wells, Heatherly, Themanson, Burgland, Rutledge, Bates, and Alderwoman McNamara NAY: none ABSENT: Alderman Smith MOTION CARRIED.
VIII. EXECUTIVE SESSION
It was moved by Alderman Themanson and seconded by Alderman Burgland to go into Executive Session at 7:24 p.m. to consider Personnel issues. AYE: Alderwoman McNamara, Aldermen Heatherly, Themanson, Burgland, Rutledge, Bates, and Wells NAY: none ABSENT: Alderman Smith MOTION CARRIED.
It was moved by Alderman Bates and seconded by Alderman Rutledge to return to Regular Session at 7:46 p.m. AYE: Aldermen Heatherly, Burgland, Rutledge, Bates, Wells, and Alderwoman McNamara NAY: Alderman Themanson ABSENT: Alderman Smith MOTION CARRIED.
IX. OTHER BUSINESS
There was none to consider.
X. ADJOURNMENT
It was moved by Alderman Burgland and seconded by Alderman Themanson to adjourn the meeting at 7:46 p.m. MOTIN CARRIED by unanimous voice with the exception of Alderman Smith, who was absent.
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