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CITY OF MONMOUTH
COUNCIL MEETING MINUTES
FEBRUARY 2, 2009
I. CALL TO ORDER & PLEDGE OF ALLEGIANCE
Mayor Rod Davies called the meeting to order at 7:00 p.m. in the Council Chambers at City Hall, 100 East Broadway, Monmouth, Illinois and led the audience in the Pledge of Allegiance to the Flag.
II. ROLL CALL
Present: Aldermen Dave Rutledge, Dave Bates, Bob Wells, Dan Heatherly, Rod Themanson, and Alderwoman Vicki McNamara Absent: Aldermen Dan Burgland and Dave Smith Also Present: Mayor Rod Davies, City Clerk Susan S. Trevor, City Administrator Eric Hanson, City Attorney Marcum Spears, Fire Chief Jim Conard, Police Chief Brad Zeigler, EMC Public Works Director Andy Jackson, Cemetery/Zoning Administrator Chuck Talley, and members of the Press.
III. APPROVAL OF MINUTES
A. Approval of January 20, 2009 Minutes
It was moved by Alderman Themanson and seconded by Alderman Rutledge to approve the minutes of the January 20, 2009 meeting as presented. AYE: Aldermen Rutledge, Bates, Wells, Heatherly, Themanson, and Alderwoman McNamara ABSENT: Aldermen Burgland and Smith NAY: none MOTION CARRIED.
IV. PRESENTATION TO THE COUNCIL
A. Old Business
There was none to consider.
B. New Business
1. City Wide Cleanup Proposal – Week of June 8, 2009
Administrator Hanson informed the Council that based on the number of comments made after last year's cleanup about the fact that the cleanup was too early in the season, he spoke with Waste Management about scheduling a later cleanup week. Unfortunately, there were no times available in late April or in May; therefore, the week of June 8th has been assigned to Monmouth for their cleanup week.
2. Sewer Repair Bid Approval
According to Andy Jackson, EMC Public Works Director, in the 6th Street and East Harlem area there is a major sewer that services everything in the North end of town that had a manhole collapse. After having the sewer televised, it was determined that the whole section of sewer in that area is in bad condition and needs to be replaced before a major collapse occurs. If the sewer collapses, then major businesses in that area will be without sewer. There are two main reasons to act quickly on repairing the sewer: 1) The field that the sewer runs through is farmed every year and it is important to not tear up the field after it has been planted as the City would have to pay for the crop loss. 2) The sewer is one of our major interceptors in that area and it would be disastrous if there were to be a major collapse of that sewer. Two bids for 450 feet of sewer replacement have been received. Denton Gunther Underground, Inc. submitted the low bid in the amount of $40,692.00. The other bid was from Roto-Rooter in the amount of $52,250.00. The main difference in bids is due to the depth of the sewer and the fact that Roto-Rooter would have to rent equipment and Denton Gunther Underground would not. Administrator Hanson also explained that if it is cost effective, the City does sometimes buy materials in advance, but that in this instance, it would not be cost effective to do so. The sewer repair was not allowed for in the budget according to Administrator Hanson; therefore, it will have to be paid for out of reserves. Administrator Hanson also felt that it will probably be necessary to pass a budget amendment by the end of the year. Mr. Jackson stated that the timeline for the job once it has been approved, will be with a start date of around March 1st and will take around three or four days to complete. It was moved by Alderman Wells and seconded by Alderman Themanson to accept the low bid by Denton Gunther Underground, Inc. for $40,692.00 for the repair of the sewer located in the North 6th Street and East Harlem area. AYE: Aldermen Rutledge, Bates, Wells, Heatherly, Themanson, and Alderwoman McNamara ABSENT: Aldermen Burgland and Smith NAY: none MOTION CARRIED.
3. Resolution 09-001 of Support/Commitment of Funds
It was moved by Alderman Heatherly and seconded by Alderman Wells to approve Resolution 09-001 stating Support and Commitment of Funds by the City of Monmouth in their participation in applying for a Community Development Assistance Program grant. AYE: Aldermen Bates, Wells, Heatherly, Themanson, Rutledge, and Alderwoman McNamara ABSENT: Aldermen Burgland and Smith NAY: none MOTION CARRIED.
V. COMMITTEE REPORTS
A. Public Works – Acting Chairman Rod Themanson
1. WWTP Update – Joe Pisula, Donohue and Associates
Mr. Pisula updated the Council as to the results of the "Pay up Meeting" held earlier today. According to Mr. Pisula the "pay requests" totaled $369,351, which puts the project at 12% complete money-wise. Contractor A, Williams Brothers, is now one month behind schedule, but has not requested any time extensions at this point; however, there is potential for requests for time extensions in the future. Denton Gunther Underground, Inc. is at 92% completion of their portion of the project. They still have fiber-optic cable to lay, which should be done next month. Gunther's pay request today was for $131,936. Mr. Pisula closed with stating that at least right now the positive aspect of the project is that there has been no leakage or any cave-ins.
B. Public Safety – Acting Chairman Rod Themanson
1. New Building Updates
a. MFD
Chief Conard reported that the exhaust system is in as well as the electrical. The water fill lines will be in next week. The target move-in date is within 30 days.
b. MPD
Chief Zeigler reported that currently the department is waiting on lockers that have had to be re-ordered. The move-in date for the police department will not occur until after the concrete is poured in the Spring. Alderman Heatherly inquired as to when the deadline is for the hard-lines to be moved and Chief Zeigler replied that they should be completed by March 15th.
C. Community Development – Acting Chairman Dave Rutledge
No report.
D. Finance/Audit – Chairman Dan Heatherly
Alderman Wells questioned the expense for Culligan Water that the City has for all its facilities. Administrator Hanson stated that he would look into the matter. It was moved by Alderman Themanson and seconded by Alderman Rutledge to accept the recommendation of the committee and approve the bills as presented. AYE: Aldermen Wells, Heatherly, Themanson, Rutledge, Bates, and Alderwoman McNamara ABSENT: Aldermen Burgland and Smith NAY: none MOTION CARRIED.
VI. CITY ADMINISTRATOR HANSON
A. Updates
1. Stimulus bill in Senate
a. The City has sent their requests to Illinois Senator Sullivan, Illinois Representative Meyers, U. S. Representative Phil Hare, and U. S. Senator Dick Durbin for receiving money from the Federal Stimulus Package. Some of our local projects that we asked to be considered for receipt of stimulus money were: one million dollar worth of upgrades at the airport; renewable energy project; infrastructure repairs and upgrades as well as assistance with addressing our CSO Plan.
b. A Capital Bill is the number 1 priority of the Speaker of the House.
2. 1st Street Armoury Update
Starting Point's group is in and managing the Armoury and has all ready held a concert that reached around 350 kids. People are once again being allowed to use the Armoury for walking and community groups have indicated interest in renting the facility for different events. Mr. Toal will write a monthly report to submit to the Council on the activities at the Armoury during the month.
VII. EXECUTIVE SESSION
It was moved by Alderman Bates and seconded by Alderman Themanson to go into Executive Session to consider personnel issues as well as a possible real estate transaction. AYE: Aldermen Wells, Heatherly, Themanson, Rutledge, Bates, and Alderwoman McNamara ABSENT: Aldermen Burgland and Smith NAY: none MOTION CARRIED.
It was moved by Alderwoman McNamara and seconded by Alderman Themanson to return to Regular Session at 7:55 p.m. AYE: Alderwoman McNamara, Aldermen Heatherly, Rutledge, Bates, and Wells ABSENT: Aldermen Burgland and Smith NAY: Alderman Themanson MOTION CARRIED.
VIII. OTHER BUSINESS
There was none to consider.
IX. ADJOURNMENT
It was moved by Alderman Heatherly and seconded by Alderman Themanson to adjourn the meeting at 7:56 p.m. MOTION CARRIED by unanimous voice vote with the exception of Aldermen Burgland and Smith, who were absent.
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