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CITY OF MONMOUTH
COUNCIL MEETING MINUTES
MAY 18, 2009
I. CALL TO ORDER & PLEDGE OF ALLEGIANCE
Mayor Rod Davies called the meeting to order in the Council Chambers at City Hall, 100 East Broadway, Monmouth, Illinois at 7:10 p.m. and led the audience in the Pledge of Allegiance to the Flag.
II. ROLL CALL
Present: Aldermen Tim Heatherly, Dave Rutledge, Dave Bates, Dave Smith, Bob Wells, Dan Heatherly, Jaime Godina, and Alderwoman Vicki McNamara Also Present: Mayor Rod Davies, City Clerk Susan S. Trevor, City Administrator Eric Hanson, City Attorney Marcum Spears, Fire Chief Jim Conard, Police Chief Brad Zeigler, EMC Public Works Director Andy Jackson, Cemetery/Zoning Administrator Chuck Talley, and members of the Press.
III. APPROVAL OF MINUTES – May 4, 2009 (both incoming and outgoing)
It was moved by Alderman Bates and seconded by Alderman Smith to approve both the Incoming Council Minutes for May 4, 2009 as presented and the Outgoing Council Minutes for May 4, 2009 as corrected. AYE: Aldermen T. Heatherly, Rutledge, Bates, Smith, Wells, D. Heatherly, Godina, and Alderwoman McNamara NAY: none MOTION CARRIED.
IV. PRESENTATION TO THE COUNCIL
A. Old Business
There was none to consider.
B. New Business
1. Presentation Of Flag to honor West Point Graduate Eric Hanson –Lt. Col Visil
Mayor Rod Davies accepted on behalf of the City, the flag flown over the Capitol Building in Washington, D. C. to honor West Point Graduate Eric Hanson from the Monmouth area. Upon receiving the flag from Lt. Col Fred Visil, Mayor Davies then presented the flag to Eric Hanson's parents, Ted and Sue Hanson, and asked them to please present the flag to United High School from which Eric graduated.;
V. COMMITTEE REPORTS
A. Public Works – Chairman Dave Rutledge
1. WWTP Update – Joe Pisula
Mr. Joe Pisula from Donohue and Associates provided the Council with the following update on the progress of the WWTP:
• From the money standpoint the project is at 40%
• The electrical service issue with the WBCI's contention that their bid did not include Ameren's requirements for the new electrical service is close to being decided with Ameren having found a way to lower their costs.
• WBCI has requested a 57 day time extension, which would delay the completion date from December 27, 2009 to February 22, 2010 due to their time delay caused by the severe winter weather. WBCI has put together a great documentation of the weather conditions to submit to the IEPA. Donohue is recommending that the City request a 90 day extension based on the contingency of the IEPA. The IEPA will take the extension issue under advisement after it is submitted.
• In June the City will receive some change orders
• At present, the project is $8,700 to the good.
• The City owes the IEPA an update by June 27, 2009.
• WBCI is adding more crews to the project, but still has lost about two months of construction time.
• Andy Jackson, EMC Public Works Director recommended that Mr. Pisula draft a letter requesting the 90 day extension and have it ready for presentation at the next Council meeting, June 1, 2009.
Administrator Hanson stated that he would provide an Administrative update prior to the next Council meeting.
2. Federal Stimulus Project (ARRA) – North Main Street from Harlem to Archer
Administrator Hanson announced that the bid letting will be July 31st for this project. The City will receive $300,000 with the engineering estimate at $382,000. According to Administrator Hanson, he budgeted for this in the MFT budget and therefore the City won't have to take any additional funds out of the General Fund. Andy Jackson, EMC Public Works Director, said that the basic rules are that the stimulus projects have to be site specific and stand alone projects. The length of the North Main Street project equals about 3,153 feet with 1,850 feet of curb and gutter included. According to Administrator Hanson, the City will spend up to $120,000 to get back $300,000. Administrator Hanson reported that he has contacted IDOT about removing the train tracks on North Main Street and he realizes that the traffic regulation North of Harlem is going to become a problem that will need to be addressed.
3. MFT Update
Mr. Jackson, EMC Public Works Director, informed the Council that the bid opening for this year's MFT project will be June 1, 2009 at 10:00 a.m. in the Council Chambers at City Hall. This year the City is trying to be conservative with the MFT projects in order to fund several other projects:
1) West Broadway from the square to Cerar's Barnstormer
2) Water main project on South Main
4. Sewer Collapse – Corner of N. 6th Street and East Clinton
Mr. Jackson reported that the sewer bridge at the intersection of N. 6th Street and East Clinton has collapsed. Denton-Gunther Underground started repairs today and will line both ends of the sewer bridge at a cost estimated to be around $32,00 to $33,000, which will come out of the $200,000 emergency repair fund.
B. Public Safety – Chairman Dave Smith
Mayor Davies said that he will ask Community National Bank about providing additional parking spaces for Mr. Leonard's tenants in the 300 block of North 1st Street, but the City is not trying to rescind the ordinance that was just enacted restricting the parking between the hours of 6:00 a.m. and 6:00 p.m. Monday through Friday on the West side of the 300 block of North 1st Street. Due to the problem that was encountered with lack of notification to one of the landlords with property in the 300 block of North 1st Street, Administrator Hanson recommended that in the future any notification of parties affected in any issue involving the City be notified by the City rather than private parties.
1. Junior Police Downhill Derby Race
It was moved by Alderman Wells and seconded by Alderman Rutledge to accept the recommendation of the Committee and approve the request to close off North 6th Street between East Harlem and East Jackson on May 30, 2009 between 8:00 a.m. and Noon. AYE: Aldermen Rutledge, Bates, Smith, Wells, D. Heatherly, Godina, T. Heatherly, and Alderwoman McNamara. NAY: none MOTION CARRIED.
2. MPD Fishing Derby Rain Date
It was moved by Alderwoman McNamara and seconded by Alderman Wells to accept the recommendation of the Committee and approve May 23, 2009 as the rain date for the MPD Fishing Derby. AYE: Aldermen Bates, Smith, Wells, D. Heatherly, Godina, T. Heatherly, Rutledge, and Alderwoman McNamara NAY: none MOTION CARRIED.
C. Community Development – Chairman Dave Rutledge
Cemetery/Zoning Administrator Chuck Talley reviewed the monthly building permit report for the Council.
D. Finance/Audit – Chairman Dan Heatherly
1. Approval of Bills
It was moved by Alderman T. Heatherly and seconded by Alderman Smith to accept the recommendation of the Committee and approve the bills as presented. AYE: Aldermen Smith, Wells, D. Heatherly, Godina, T. Heatherly, Rutledge, Bates, and Alderwoman McNamara NAY: none MOTION CARRIED.
VI. CITY ADMINISTRATOR HANSON
A. Updates
1. Gas Study
Administrator Hanson said that the Gas Study data arrived today and there is more than enough methane produced for the City to use. The cost savings could be anywhere from $150,000 to $300,000.
2. Planning Session
Administrator Hanson listed the following as topics to address:
• Comprehensive Plan Study Review
• Priority areas for the City
• General feedback from the Council
• Ways to keep young people in the community
Mayor Davies reported that the Open House for the new Police Station was a success with many favorable comments received. The City is also well on the way to completing the new WWTP mandated by the IEPA. These projects were all issues the City talked about four years ago and are now being realized. Renewable energy was also an issue discussed before and will be able to be a reality for the City.
VII. ORDINANCES
A. 1ST Reading
1. 09-012 – Granting a Variance, 219 E. Euclid
It was moved by Alderman D. Heatherly and seconded by Alderman T. Heatherly to approve Granting a Variance at 219 E. Euclid Avenue. AYE: Aldermen Wells, D. Heatherly, Godina, T. Heatherly, Rutledge, Bates, Smith, and Alderwoman McNamara NAY: none MOTION CARRIED.
VIII. EXECUTIVE SESSION
It was moved by Alderman D. Heatherly and seconded by Alderwoman McNamara to go into Executive Session at 8:10 p.m. to discuss Personnel. AYE: Alderwoman McNamara, Aldermen D. Heatherly, Godina, T. Heatherly, Rutledge, Bates, Smith, and Wells. NAY: none MOTION CARRIED.
It was moved by Alderman Smith and seconded by Alderman Wells to return to Regular Session at 9:40 p.m. AYE: Aldermen D. Heatherly, Godina, T. Heatherly, Rutledge, Bates, Smith, Wells, and Alderwoman McNamara NAY: none MOTION CARRIED.
IX. OTHER BUSINESS
There was none to consider.
X. ADJOURNMENT
It was moved by Alderman Bates and seconded by Alderman D. Heatherly to adjourn the meeting at 9:41 p.m. MOTION CARRIED by unanimous voice vote.
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