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CITY OF MONMOUTH
COUNCIL MEETING MINUTES
JULY 6, 2009
I. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
Mayor Rod Davies called the meeting to order at 7:00 p.m. in the Council Chambers at City Hall, 100 East Broadway, Monmouth, Illinois and led the audience in the Pledge of Allegiance to the Flag.
II. ROLL CALL
Present: Aldermen Tim Heatherly, Dave Rutledge, Dave Bates, Dave Smith, Bob Wells, Dan Heatherly, Jaime Godina, and Alderwoman Vicki McNamara Also Present: Mayor Rod Davies, City Clerk Susan S. Trevor, City Administrator Eric Hanson, City Attorney Marcum Spears, Fire Chief Jim Conard, Police Chief Brad Zeigler, EMC Public Works Director Andy Jackson, Cemetery/Zoning Administrator Chuck Talley, and members of the Press.
III. APPROVAL OF MINUTES
A. Approval of June 15, 2009 Minutes of Public Hearing for OSLAD Grant and Regular Council Meeting
It was moved by Alderman Wells and seconded by Alderwoman McNamara to approve the minutes of the June 15th Public Hearing as presented and the minutes of the June 15th Regular Council Meeting as corrected. AYE: Aldermen T. Heatherly, Rutledge, Bates, Smith, Wells, D. Heatherly, Godina, and Alderwoman McNamara NAY: none MOTION CARRIED.
IV. PRESENTATION TO THE COUNCIL
A. Old Business
There was none to consider.
B. New Business
There was none to consider.
V. COMMITTEE REPORTS
A. Public Works – Chairman Dave Smith
1. WWTP Update – Joe Pisula, Donohue and Associates
Mr. Pisula reported that a Progress and Pay Meeting was held this morning with Williams Brothers, Contractor A, and a $1.2 million pay estimate request was received. Donohue is recommending approving the request. Next month there will be a request for a reduction of retainage, for which the contract allows. According to Mr. Pisula, there is progress being made due to much better weather; however, there is a question as to whether the progress being made is as much as possible. Donohue has received a commitment from Williams Brothers that at the end of the month they will double up working at both the North WWTP and the old Main WWTP. Mr. Pisula stated that the IEPA has not responded as of yet to our request for a completion date extension. An area of concern that needs to be monitored is the piping between structures that is not as far along as Donohue would like it to be. According to Mr. Pisula, Ameren-IP needs to get out to the site to provide electrical service for contractors. Alderman D. Heatherly inquired as to whether a meeting with the IEPA would help receive a response to our request for a completion date extension. Mr. Pisula and Andy Jackson replied that it might create more issues than those being addressed and if the City doesn't receive a favorable response that then might be the time to schedule a meeting with the IEPA. Alderman Bates expressed concern as to how the City makes sure that the contractor finishes within the 90 day extension. Mr. Pisula said that it would not be possible for the City to ask for another extension; therefore it was important to finish within the 90 days if it is granted. There are some factors that would raise red flags as to whether the contractor was not going to be able to comply with the extension such as:
1) Sub-contractors are having cash flow problems and there don't seem to be enough workers on the job.
2) The contractor is not ordering equipment on time.
At the present, Mr. Pisula said that he is not seeing those kinds of things occurring. Administrator Hanson said that it is in the contract that if the contractor does not finish by the completion date, he is on the hook for any fines incurred. Mayor Davies expressed his opinion that it does seem as if there is adequate senior management on the project to date.
B. Public Safety – Chairman Dave Smith
1. Four Star Bar & Grill Beer Garden Request
It was moved by Alderman D. Heatherly and seconded by Alderwoman McNamara to accept the committee's recommendation and approve the request by Four Star Bar & Grill for a beer garden exceeding 1,000 square feet next to their current building. AYE: Aldermen Rutledge, Bates, Smith, Wells, D. Heatherly, Godina, T. Heatherly, and Alderwoman McNamara NAY: none MOTION CARRIED.
C. Community Development – Chairwoman Vicki McNamara
Chairwoman McNamara reviewed the receipts for the month of June for the admissions and concessions at the Pool along with stating that the Campground was at capacity for the 4th of July weekend.
D. Finance/Audit – Chairman Dan Heatherly
1. Approval of Bills
It was moved by Alderman Rutledge and seconded by Alderman T. Heatherly to accept the recommendation of the committee and approve the bills as presented. AYE: Aldermen Bates, Smith, Wells, D. Heatherly, Godina, T. Heatherly, Rutledge, and Alderwoman McNamara NAY: none MOTION CARRIED.
VI. CITY ADMINISTRATOR HANSON
A. Updates
1. Plan Session\Council Orientation
Administrator Hanson announced that the Plan Session would begin at 6:00 p.m. next Monday, July 13th.
2. Authorization
Administrator Hanson stated that he had authorized the Police Chief to begin issuing tickets for non-compliance of not purchasing a City Sticker.
VII. ORDINANCES
A. 1st Reading
1. 09-016 – Amending Schedule II of Chapter, Restricted Parking Hours,
300 Block of North 1st Street
It was moved by Alderman Wells and seconded by Alderman Rutledge to approve Ordinance 09-016, which amends the restricted parking hours to read Monday through Friday from 8:00 a.m. to 6:00 p.m. AYE: Aldermen Smith, Wells, D. Heatherly, Godina, T. Heatherly, Rutledge, Bates, and Alderwoman McNamara NAY: none MOTION CARRIED.
VIII. RESOLUTIONS
A. 09-004 – Permitting Installation of Street Light, Corner of North G and Industrial Park Road and 09-005 – Permitting Installation of Street Light, Middle of West Park between South C and D Streets
It was moved by Alderman D. Heatherly and seconded by Alderman Bates to approve the above-stated ordinance. AYE: Aldermen Wells, D. Heatherly, Godina, T. Heatherly, Rutledge, Bates, Smith, and Alderwoman McNamara NAY: none MOTION CARRIED.
IX. OTHER BUSINESS
Community Development Chairwoman McNamara asked Mr. Talley to make his report as it had been omitted under the Community Development report. Mr. Talley reported that the Year to Date Zoning Report was included in the web packet and if there were any questions he would be happy to answer them. He also pointed out that response to the Junk and Debris letters is getting better due to stepped up enforcement.
X. ADJOURNMENT
It was moved by Alderman D. Heatherly and seconded by Alderman T. Heatherly to adjourn the meeting at 7:35 p.m. MOTION CARRIED by unanimous voice vote.
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