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CITY OF MONMOUTH
COUNCIL MEETING
JUNE 15, 2009
I. CALL TO ORDER & PLEDGE OF ALLEGIANCE
Mayor Rod Davies called the Council Meeting to order at 7:00 p.m. in the Council Chambers at City Hall, 100 East Broadway, Monmouth, Illinois and led the audience in the Pledge of Allegiance to the Flag.
II. ROLL CALL
Present: Aldermen Tim Heatherly, Dave Rutledge, Dave Bates, Dave Smith, Bob Wells, Dan Heatherly, Jaime Godina, and Alderwoman Vicki McNamara Also Present: Mayor Rod Davies, City Clerk Susan S. Trevor, City Administrator Eric Hanson, City Attorney Marcum Spears, Fire Chief Jim Conard, Police Chief Brad Zeigler, EMC Public Works Andy Jackson, Cemetery/Zoning Administrator Chuck Talley, and members of the Press.
III. APPROVAL OF MINUTES
It was moved by Alderman Wells and seconded by Alderwoman McNamara to approve the minutes of the June 1, 2009 meeting as presented. AYE: Alderman Bates, Wells, Godina, T. Heatherly, and Alderwoman McNamara PASS: Aldermen Rutledge, Smith, and D. Heatherly NAY: none MOTION CARRIED.
IV. PRESENTATION TO THE COUNCIL
A. Old Business
There was none to consider.
B. New Business
1. Approval of New Contract with the Fraternal Order of Police
Administrator Hanson thanked Chief Zeigler and Lieutenant Switzer for all their diligent work in achieving a new contract with the FOP. It was moved by Alderman D. Heatherly and seconded by Alderman Rutledge to approve a new 3 year contract with the Fraternal Order of Police. AYE: Aldermen Bates, Smith, Wells, D. Heatherly, Godina, T. Heatherly, Rutledge, and Alderwoman McNamara NAY: none MOTION CARRIED.
2. Mayoral Appointments of Department Heads
It was moved by Alderman Wells and seconded by Alderman T. Heatherly to approve the 2009 Mayoral Appointment of Department Heads as follows: Corporate Counsel, Marcum Spears – 1 year; Fire Chief, Jim Conard – 1 year; Police Chief, Brad Zeigler – 1 year; Zoning Administrator, Chuck Talley – 1 year; and Affirmative Action Officer, Kathy Johnson – 1 year. AYE: Aldermen Smith, Wells, D. Heatherly, Godina, T. Heatherly, Rutledge, Bates, and Alderwoman McNamara NAY: none MOTION CARRIED.
V. COMMITTEE REPORTS
A. Public Works – Chairman Dave Rutledge
1. WWTP Update – Joe Pisula
Mr. Pisula of Donohue & Associates informed the Council that a Progress Meeting was held earlier today and the Encumbered Construction Cost stands at $15,296,014 to-date. This figure includes the value of change orders #1 and #2. The total overall completion level is at about 45%. According to Mr. Pisula the costs are around $22,000 lower. He also gave a schedule update as follows:
The project schedule was dictated by IEPA permit conditions; however Williams Brothers has asked for a 3 month time extension, due to adverse weather conditions, which has been relayed on to IEPA for approval. If the time extension is granted, according to Mr. Pisula, it will have an impact on engineering inspection costs. Donohue & Associates is suggesting that they provide only part-time inspection in the last 3 months of the project. Also, Mr. Pisula said that so far the change order have been deducts, but that will not always be the case and in the future some of the deducts could be add-ons. Alderman D. Heatherly inquired as to what would happen if the City doesn't meet the construction deadline. Mr. Pisula responded that the IEPA would issue a notice of violation.
B. Public Safety – Chairman Dave Smith
1. Approval of Minutes – June 1, 2009
It was moved by Alderman Wells and seconded by Alderman Godina to approve the minutes of the June 1, 2009 meeting as presented. MOTION CARRIED by unanimous voice vote.
2. Parking Hours Restriction in 300 Block of North 1st Street
Administrator Hanson told the Council that Bill Leonard, who is a landlord with property in the 300 block of North 1st requested that the restricted hours of parking between 6:00 a.m. to 6:00 p.m. Monday through Friday in the 300 block of N. 1st that were established by the passage of Ordinance 09-009 be amended to read no parking between the hours of 8:00 a.m. to 6:00 p.m. Monday through Friday due to the 2nd shift workers that he had renting from him in this block. It was moved by Alderman Wells and seconded by Alderman Godina to direct the City Attorney to draw up an amendment to Ordinance 09-009 changing the restricted parking hours from 6:00 a.m.-- 6:00 p.m. to 8:00 a.m. to 6:00 p.m. Monday through Friday. MOTION CARRIED by unanimous voice vote.
3. Chief's Updates
MPD Chief Zeigler wanted the Council and the community to know that on Tuesday, June 23rd the Civil Defense will be upgrading their warning sirens and the sirens will be set off intermittingly throughout the day.
Alderman Wells expressed concern about basketball hoops in the streets to which Zoning Administrator Chuck Talley responded that letters have been sent to advise the owners to remove these hoops from the City streets.
C. Community Development – Chairwoman Vicki McNamara
1. Citizens Lake Recreation Area Report
Jan Helms, who is preparing the OSLAD grant application and who gave the particulars on the Citizens Lake Recreation Area upgrade project at the Public Hearing, reviewed the improvements cited in the OSLAD grant application and the amendment to the City of Monmouth Comprehensive Plan Ordinance as follows:
In order to continue to develop and otherwise improve/upgrade Citizens lake Park, now referenced as Citizens lake Recreation Area, the community should focus on the following items for improvement in the future:
1) Addition of 10 or more RV camping sites, complete with water, sewer and electrical service, as well as the installation of a lift station to accommodate the sewer sites.
2) Upgrade the electrical service at the campground in order to provide 50 amp serv ice to all 30 RV campsites.
3) Provide permanent camp site grills at all 30 RV campsites.
4) Install 160 ft. of pre-cast concrete panels for noise reduction and separation from the Highway 34 right-of-way to replace the trees that have been removed.
5) Removal of old bath house/restroom, which is need of repair and currently not easily accessible to persons with disabilities, and installation of a new ADA compliant bath house/restroom.
6) Renovation of the existing boat launch area on the north lake with a partially covered fishing pier which will be ADA compliant.
7) Replacement of decking boards on an existing bridge, which will allow those fishing easier accessibility to the west side of the lakes as well as the opportunity to fish from the bridge.
8) Tree replacement program to replant when existing trees have to be removed or are lost in storms or other weather related occurrences.
9) Permanent ADA compliant bathroom facilities to replace the existing portable restrooms.
10) Pool renovation and/or remodeling to enhance pool usage.
In addition, the City should continue to promote the outdoor attractions that are available at Citizens Lake Recreation Area, including, but not limited to fishing, public swimming at the municipal pool, the campgrounds and the baseball fields. The total project cost is estimated to be $318,748.80 with the city leveraging $159,448.80 of the total cost.
Mrs. Helms further explained that as part of the requirements for the OSLAD grant, it is necessary to pass a Resolution of Support and Authorization indicating that the City has 100% of the funds necessary (includes cash and value of donated land) to complete the pending OSLAD project within the timeframes specified. It will also be necessary to pass an amendment to the Community Comprehensive Plan Ordinance to make it more specific for the upgrades being sought for the Citizens Lake Recreation Area. Alderman Wells asked Administrator Hanson how the City could afford its portion of the OSLAD grant to which Administrator Hanson replied that there are two ways:
1) Could split the match between three funds
2) Shift the money around between Public Safety Building fund, Public Works equipment fund and then if it becomes a priority the City can shift a small amount from our Reserve Funds.
Mayor Davies indicated that this was a project that would benefit the City and would be one that he supported as well.
It was moved by Alderman Rutledge and seconded by Alderman Godina to approve the DOC-3 Resolution of Authorization and Support for the commitment of municipal funds for the City's 50% match for the OSLAD grant for the Citizens Lake Recreation Area. MOTION CARRIED by voice vote.
2. Zoning Update – Chuck Talley
The new Chinese restaurant has opened and the Walgreens project as well as the new duplex at Courtyard Estates is progressing. No junk and debris notices were issued this past week due to the clean-up week.
D. Finance/Audit – Chairman Dan Heatherly
It was moved by Alderman T. Heatherly and seconded by Alderman Rutledge to accept the recommendation of the committee and approve the bills as presented. AYE: Aldermen Godina, T. Heatherly, Rutledge, Bates, Smith, Wells, D. Heatherly, and Alderwoman McNamara NAY: none MOTION CARRIED.
VI. CITY ADMINISTRATOR HANSON
A. Updates
1. Plan Session/Council Orientation
Administrator Hanson announced that a Plan/Work Session would be held on Monday, July 13th at 6:00 p.m. to discuss long-term plans for the city. There will be a light dinner provided and he will inform the Council as to where the session will be held soon.
VII. ORDINANCES
A. 1st Reading
1. 09-014 – Granting a Variance, 311 N. Main Street, CNB
Cemetery/Zoning Administrator Chuck Talley said that the ZBA met on June 10th and voted to grant the variance with a vote of 6 yea and 0 nay. It was moved by Alderman D. Heatherly and seconded by Alderman Rutledge to accept the recommendation of the ZBA and approve the above-stated ordinance. AYE: Aldermen T. Heatherly, Rutledge, Bates, Smith, Wells, D. Heatherly, J. Godina and Alderwoman McNamara NAY: none MOTION CARRIED.
2. 09-015 – Amending Comprehensive Plan
It was moved by Alderman Rutledge and seconded by Alderwoman McNamara to amend Paragraph Two of Objective One of the Section entitled "Parks and Recreation" of the Comprehensive Plan adopted by way of Ordinance on April 2, 2007, by the City of Monmouth. AYE: Aldermen Rutledge, Smith, Wells, D. Heatherly, Godina, T. Heatherly, and Alderwoman McNamara PASS: Alderman Bates NAY: none MOTION CARRIED.
B. 2nd Reading
1. 09-013 – 2009 Prevailing Wage for Warren County
It was moved by Alderman Wells and seconded by Alderman Smith to approve the 2009 Prevailing Wage for Warren County. AYE: Aldermen Bates, Smith, Wells, D. Heatherly, Godina, T. Heatherly, Rutledge, and Alderwoman McNamara NAY: none MOTION CARRIED.
VIII. EXECUTIVE SESSION
It was moved by Alderman Smith and seconded by Alderwoman McNamara to convene into Executives Session at 8:07 p.m. to discuss personnel and litigation. AYE: Aldermen Smith, Wells, D. Heatherly, Godina, T. Heatherly, Rutledge, Bates, and Alderwoman McNamara NAY: none MOTION CARRIED.
It was moved by Alderman D. Heatherly and seconded by Alderman Smith to return to Regular Session at 8:55 p.m. AYE: Aldermen Wells, D. Heatherly, Godina, T. Heatherly, Rutledge, Bates, Smith, and Alderwoman McNamara NAY: none MOTION CARRIED.
IX. OTHER BUSINESS
1. Approval of City Administrator Contract
Mayor Davies stated that the raises given to Administrator Hanson were in line with the raises given to the FOP with3%, 2-1/2, 2-1/2 for the three year contract. It was moved by Alderman D. Heatherly and seconded by Alderman T. Heatherly to approve a three year contract for City Administrator Hanson. AYE: Alderwoman McNamara, Aldermen D. Heatherly, Godina, T. Heatherly, Rutledge, Bates, Smith, and Wells NAY: none MOTION CARRIED.
X. ADJOURNMENT
It was moved by Alderman D. Heatherly and seconded by Alderman Smith to adjourn the meeting at 8:55 p.m. MOTION CARRIED by unanimous voice vote.
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