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CITY OF MONMOUTH
COUNCIL MEETING MINUTES
AUGUST 3, 2009
I. CALL TO ORDER & PLEDGE OF ALLEGIANCE
Mayor Rod Davies called the meeting to order at 7:00 p.m. in the Council Chambers at City Hall, 100 East Broadway, Monmouth, Illinois and led the audience in the Pledge of Allegiance to the Flag.
II. ROLL CALL
Present: Aldermen Tim Heatherly, Dave Rutledge, Dave Bates, and Jaime Godina Absent: Aldermen Dave Smith, Bob Wells Dan Heatherly, and Alderwoman McNamara Also Present: Mayor Rod Davies, City Clerk Susan S. Trevor, City Administrator Eric Hanson, City Attorney Marcum Spears, Police Chief Brad Zeigler, EMC Public Works Director Andy Jackson, Cemetery/Zoning Administrator Chuck Talley, and members of the Press. Also Absent: Fire Chief Jim Conard
III. APPROVAL OF MINUTES
A. Approval of July 20, 2009 Minutes
It was moved by Alderman T. Heatherly and seconded by Alderman Rutledge to approve the minutes of the July 20th meeting as presented. AYE: Aldermen T. Heatherly, Rutledge, Bates, and Godina NAY: none ABSENT: Aldermen Smith, Wells, D. Heatherly, and Alderwoman McNamara MOTION CARRIED.
IV. PRESENTATION TO THE COUNCIL
A. Old Business
There was none to consider.
B. New Business
1. Requirement to File Annual Report of Unclaimed Property
City Clerk Trevor reported there were no unclaimed property items to report.
2. Committee of the Whole and Long Standing Annual Requests
Mayor Davies explained that there had been previous discussions as to adopting an ordinance implementing a Committee of the Whole system rather than the use of standing committees. In addition, there had been previous discussions of allowing staff to process unchanged annual requests rather than having entities appear before Council to make their requests. Administrator Hanson said that given how the Council currently operates with the committee meetings being held prior to the regular Council meeting, a Committee of the Whole would make more sense. He supports the change to Committee of the Whole and would encourage the Council to give the issue consideration. City Attorney Spears pointed out that the Committee of the Whole would still meet prior to the regular Council meeting. Mayor Davies asked that the Council members come prepared to vote on the issue at the next Council meeting.
V. COMMITTEE REPORTS
A. Public Works – Chairman Dave Rutledge
1. WWTP Update – Joe Pisula
a. Encumbered Construction Cost Update
Mr. Pisula called attention to the Construction costs after change orders to-date, which came in at $31,065.00 under the original as-bid cost of $15,318,000.00. The lower costs can be partially attributed to the fact that the project has two pretty good contractors, who haven't "nickel and dimed" the City. According to Mr. Pisula, this is a good trend which he certainly hopes will continue.
b. Construction Expenditure Update
Total overall completion level is at about 60%.
c. Schedule Update
Mr. Pisula said that Williams Brothers appears to have increased manpower on the project in the last month and that as of yet the City has not received any word from the IEPA about the 3 month time extension requested on June 3, 2009.
B. Public Safety – Chairman Dave Smith
1. Chief's Reports
a. MPD – Chief Zeigler
Chief Zeigler reported that the Speed Trailer is positioned on North 6th Street near the intersection with East 5th Avenue. He also wanted to address the problem of parking on the boulevards in the City. He reported that the current City ordinance only refers to the boulevard if a curb is in place, as the boulevard is defined in the ordinance as the area between the curb and the sidewalk. It becomes unclear as to the definition if there is no curb or sidewalk in existence. After some further discussion, it was decided to further study the issue and place it on the agenda for the next Council meeting.
C. Community Development – Chairwoman Vicki McNamara
Administrator Hanson, due to the absence of Chairwoman McNamara, reported that the pool receipts were down due to the weather, but the campground receipts were up slightly.
D. Finance/Audit – Chairman Dan Heatherly
Due to the lack of quorum, the regular meeting of the Finance/Audit committee was not held; therefore, it was moved by Alderman T. Heatherly and seconded by Alderman Rutledge to approve the bills as presented to the Council. AYE: Aldermen Rutledge, Bates, Godina, and T. Heatherly, NAY: none ABSENT: Aldermen Smith, Wells, D. Heatherly, and Alderwoman McNamara.
VI. CITY ADMINISTRATOR HANSON
A. Updates
1. The bids for the Airport Project and taxi strips came in under budget. The cost was estimated at $393,000 and the low bid was for $312,000 with the City's obligation at $7,800.
2. North Main Street Project should begin this fall and the cost came in $26,000 under budget.
3. MFT Bids have been re-submitted for 26 blocks of streets. Administrator Hanson thinks that the City can get some funds to help with the project. The stipulation on the funds for the MFT project is that the work must be completed this Fall.
Alderman Rutledge asked if it would be possible to enlist Representative Meyers assistance in getting the tracks on North Main Street removed to which Administrator Hanson replied that he would look into the matter.
VII. RESOLUTIONS
A. 09-008 – Signal Work Agreement with IDOT
It was moved by Alderman Bates and seconded by Alderman T. Heatherly to approve Resolution 09-008 for the Signal Work Agreement with IDOT that commits the City for $5,000 for its portion of the total cost to upgrade and modernize signals at the West Broadway and Route 34 intersection. AYE: Alderman Bates, Godina, T. Heatherly, and Rutledge NAY: none ABSENT: Alderwoman McNamara and Aldermen Smith, Wells, and D. Heatherly MOTION CARRIED.
VIII. EXECUTIVE SESSION
It was moved by Alderman Rutledge and seconded by Alderman T. Heatherly to go into Executive Session at 7:50 p.m. AYE: Aldermen Godina, T. Heatherly, Rutledge, and Bates NAY: none ABSENT: Alderwoman McNamara and Aldermen Smith, Wells, and Heatherly MOTION CARRIED.
IX. REGULAR SESSION
It was moved by Alderman T. Heatherly and seconded by Alderman Rutledge to return to Regular Session at 8:19 p.m. AYE: Aldermen Godina, T. Heatherly, Rutledge, and Bates NAY: none ABSENT: Aldermen Smith, Wells, D. Heatherly, and Alderwoman McNamara MOTION CARRIED.
X. ADJOURNMENT
It was moved by Alderman T. Heatherly and seconded by Alderman Rutledge to adjourn the meeting at 8:20 p.m. MOTION CARRIED by unanimous voice vote with the exception of Aldermen Smith, Wells, D. Heatherly, and Alderwoman McNamara, who were absent.
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