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CITY OF MONMOUTH
COUNCIL MEETING MINUTES
Date: September 7, 2010 Time: 7:00 p.m. Location: 100 East Broadway
Monmouth, Illinois
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I. CALL TO ORDER & PLEDGE OF ALLEGIANCE
Mayor Rod Davies called the meeting to order in the Council Chambers at City Hall at 7:00 p.m. and led the audience in the Pledge of Allegiance to the Flag.
II. ROLL CALL
City Clerk Susan Trevor called the roll and those answering Present were: Aldermen Tim Heatherly, Dave Rutledge, Dave Bates, Les Dollinger, Bob Wells, Dan Heatherly, Jaime Godina and Alderwoman Vicki McNamara Also Present: Mayor Rod Davies, City Clerk Susan S. Trevor, City Administrator Eric Hanson, City Attorney Marcum Spears, Police Chief Brad Zeigler, EMC Public Works Director Andy Jackson, Cemetery/Zoning Administrator Chuck Talley and members of the Press. Absent: Fire Chief Jim Conard
III. APPROVAL OF MINUTES – August 16, 2010
A. August 16, 2010 Council Minutes
It was moved by Alderman Tim Heatherly and seconded by Alderman Bob Wells to approve the minutes of the August 16th Council Meeting as presented. AYE: Aldermen Tim Heatherly, Rutledge, Bates, Wells, Dan Heatherly, Godina, and Alderwoman Vicki McNamara PASS: Alderman Dollinger NAY: none MOTION CARRIED.
IV. PRESENTATION TO THE COUNCIL
A. Old Business
There was none to consider.
B. New Business
1. Amendment of Agenda
It was moved by Alderwoman McNamara and seconded by Alderman Godina to amend the Council Agenda to add Discussion Item # 7, Additional Snow Routes, under Committee of the Whole. MOTION CARRIED by unanimous voice vote.
2. Consent Agenda
a. Approval of Bills
It was moved by Alderman Dan Heatherly and seconded by Alderman Bates to approve the bills as presented. AYE: Aldermen Rutledge, Bates, Dollinger, Wells, Dan Heatherly, Godina, and Alderwoman McNamara PASS: Alderman Tim Heatherly NAY: none MOTION CARRIED.
3. Approval of Any Items Removed from Consent Agenda
C. Committee of the Whole Discussion items
1. MC Request for 5K Run Event on 9/25/2010 – Lucy Thompson
Lucy Thompson, Director of Alumni Programs, requested on behalf of Monmouth College, permission to hold a 5K run/walk for Monmouth College Family Weekend, Saturday, September 25, 2010 from 8:00 a.m. to 10:00 a.m. The walk has not been held for several years, but the College would like to host the event again. The runners would begin the race in front of Huff Center going South on 7th Street to East Broadway then turn left and continue down East Broadway across the 11th Street intersection. The 5K run would continue down to 14th Street and turn left on to old Route 34 for several blocks and turn left again on to N. 12th Street. The run would progress West on to East Broadway and make a loop on to South 9th to East 2nd Avenue and return to Huff Center on South 7th. There is a Certificate of Liability on file in the City Clerk's office. It was moved by Alderman Dollinger and seconded by Alderman Bates to approve MC's request to hold a 5K Run on September 25, 2010 from 8:00 a.m. to 10:00 a.m. with the assistance of MPD at the 11th and Broadway intersection. AYE: Aldermen Dollinger, Wells, Dan Heatherly, Godina, Tim Heatherly, Rutledge, Bates, and Alderwoman McNamara NAY: none MOTION CARRIED.
2. EMC July Report – Andy Jackson
EMC Public Works Director Andy Jackson reported that there was more normal weather in the month of July that made for mainly routine maintenance. Administrator Hanson informed the Council that the concerns that were addressed at a previous Council meeting regarding handicapped parking in the quadrants around the square are going to be fixed in the next month. These would also included the handicapped parking space in front of City Hall that will be moved to the East side of the building closer to the handicapped entrance to City Hall.
3. Zoning August Report – Chuck Talley
Chuck Talley, Zoning Administrator, reported that there were 36 Building Permits issued in the month of August for a dollar amount of $250,779, which brings the total permits for the year to 224 with a dollar amount of $18,737,967. Nine Junk and Debris notices were sent in August, which brings the total to 386 notices for YTD. The City has expended $12,700 on mowing lots for people who have refused to mow their properties.
4. Clerk Final Report for Pool Receipts
City Clerk Susan Trevor gave a final report for the Municipal Pool Receipts which brought in $17,747.02 for Admissions and $7,591.61 for Concessions. The total receipts came to $25,386.13 for the season. The expenses were significantly higher. Administrator Hanson pointed out that the pool provides for a quality of life for the citizens of the area and is not a revenue source, but all in all this season was the best one the pool has had for several years.
5. Stop Light Corner of West Broadway and E Street – Willits School
Mayor Davies said that there have been a number of inquiries as to why the stop lights at the corner of West Broadway and E Street next to Willits School are still operating since the
school is no longer open. He said that the three options studied were:
1) Leave the lights operational
2) Have the lights flash red
3) Install stop signs for N. and S. E Street at the intersection with W. Broadway The City has studied the different options and feels the most effective solution is to turn the lights off and put stop signs on North and South E Street at Broadway. It has also been requested to eliminate the one-way block of West Archer in the 500 block next to the North side of Willits School. It was moved by Alderman Wells and seconded by Alderman Godina to have the City Attorney draft an ordinance placing two stop signs going North and South on E Street at the intersection with West Broadway and eliminating the one-way street in the 500 block of West Archer. AYE: Aldermen Wells, Dan Heatherly, Godina, Tim Heatherly, Rutledge, Bates, Dollinger and Alderwoman McNamara NAY: none MOTION CARRIED.
6. Committee Appointments
Mayor Rod Davies presented the following people for appointment to the below listed committees:
Plan Commission:
Al McGuire – 3 year term
Bill Smith -- 3 year term
Zoning Board of Appeals:
Paul Schuytema – 5 year term
Jack McBride – 5 year term
Police Pension:
Mike Jurgens – 2 year term
Fire Pension:
Ross Williams – 3 year term
Revolving Loan Fund/MBC Grant Committee
Robin Johnson
Tom Parrish
Kim Sheetz-Zugmaier
Fred Stanton
Bill Underwood
It was moved by Alderman Dan Heatherly and seconded by Alderman Bates to approve the above-listed appointments. AYE: Alderwoman McNamara, Aldermen Dan Heatherly, Godina, Tim Heatherly, Rutledge, Bates, Dollinger and Wells NAY: none MOTION CARRIED.
7. Extension of Snow Routes Map
Alderman Wells passed out a map to extend the snow routes to include streets next to and around Central School, Harding School, I.C.S. School, and M-R High School. Mayor Davies asked the Council to study the maps and come prepared to discuss the issue at the next Council meeting on October 4th.
V. ORDINANCES
A. 1st Reading
1. 10-029 – Granting Placement of Sign – 514 North Sunny Lane
The First Christian Church requested permission for placement of a 4' X 8' sign on the West side of the church located at 514 North Sunny Lane. It was moved by Alderman Dan Heatherly and seconded by Alderman Wells to accept the recommendation of the Plan Commission and approve the above-stated ordinance. AYE: Aldermen Dan Heatherly, Godina, Tim Heatherly, Rutledge, Bates, Dollinger, Wells and Alderwoman McNamara NAY: none MOTION CARRIED.
2. 10-030 – Declaration of Surplus Property
It was moved by Alderman Bates and seconded by Alderman Dollinger to approve Ordinance 10-030 declaring six (6) centrifugal blowers for the old Waste Water Treatment Plant as surplus property and authorizing the sale thereof. AYE: Aldermen Godina, Tim Heatherly, Rutledge, Bates, Dollinger, Wells, Dan Heatherly and Alderwoman McNamara NAY: none MOTION CARRIED.
VI. OTHER BUSINESS
Administrator Hanson had no further business or updates to report at this time.
VII. ADJOURNMENT
It was moved by Alderman Dan Heatherly and seconded by Alderman Bob Wells to adjourn the meeting at 7:30 p.m. MOTION CARRIED by unanimous voice vote.
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