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CITY OF MONMOUTH
COUNCIL MEETING MINUTES
Date: August 16, 2010 Time: 7:00 p.m. Location: 100 East Broadway
Monmouth, Illinois
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I. CALL TO ORDER & PLEDGE OF ALLEGIANCE
Mayor Rod Davies called the meeting to order in the Council Chambers at City Hall at 7:00 p.m. and led the audience in the Pledge of Allegiance to the Flag.
II. ROLL CALL
City Clerk Susan Trevor called the roll and those answering Present were: Aldermen Tim Heatherly, Dave Rutledge, Dave Bates, Bob Wells, Dan Heatherly, Jaime Godina and Alderwoman Vicki McNamara Absent: Alderman Dollinger Also Present: Mayor Rod Davies, City Clerk Susan S. Trevor, City Administrator Eric Hanson, City Attorney Marcum Spears, Fire Chief Jim Conard, Police Chief Brad Zeigler, EMC Public Works Director Andy Jackson, Cemetery/Zoning Administrator Chuck Talley and members of the Press.
III. APPROVAL OF MINUTES – August 2, 2010
A. August 2, 2010 Council Minutes
It was moved by Alderman Bob Wells and seconded by Alderman Tim Heatherly to approve the minutes of the August 2nd Council Meeting as corrected to read that Aldermen Rutledge and Bates passed on the approval of the July 19th Council minutes. AYE: Aldermen Tim Heatherly, Rutledge, Bates, Wells, Dan Heatherly, Godina, and Alderwoman Vicki McNamara ABSENT: Alderman Dollinger NAY: none MOTION CARRIED.
IV. PRESENTATION TO THE COUNCIL
A. Old Business
There was none to consider.
B. New Business
1. Consent Agenda
a. Approval of Bills
It was moved by Alderwoman McNamara and seconded by Alderman Rutledge to approve the bills as presented. AYE: Aldermen Rutledge, Bates, Wells, Dan Heatherly, Godina, Tim Heatherly and Alderwoman McNamara ABSENT: Alderman Dollinger NAY: none MOTION CARRIED.
2. Approval of Any Items Removed from Consent Agenda
3. Ordinances:
a. 1st Reading
1) 10-028 – Restructuring Bond Series 2001C
Administrator Hanson explained that there are cycles about every 10 years in bond interest and by restructuring these bonds the City should realize a significant savings of around $450,000, which can be taken in increments of the City's choosing. He doesn't see a down side and is recommending that the City proceed with restructuring the Series 2001C Bonds. It was moved by Alderman Bates and seconded by Alderman Tim Heatherly to approve the above-stated ordinance providing for the restructuring of Bond Series 2001C. AYE: Aldermen Bates, Wells, Dan Heatherly, Godina, Tim Heatherly, Rutledge and Alderwoman McNamara ABSENT: Alderman Dollinger NAY: none MOTION CARRIED.
C. Committee of the Whole Discussion items
1. Street Closure for Auctions – 8/28/10 & 9/11/10 – Van Adkisson Auction Service
Mr. Van Adkisson's Auction Service requested that the block on West First Avenue between H and I Streets be closed on August 28, 2010 and September 11, 2010 for an auction of Harry Mills' property and equipment. Mr. Adkisson requested the closure on behalf of his clients and the property owners on the north side of the street in the interest of public safety during the two days of the auctions. A certificate of liability is on file in the City Clerk's office according to the City Clerk. It was moved by Alderman Wells and seconded by Alderman Rutledge to approve the above-stated request by Van Adkisson Auction Service. AYE: Aldermen Wells, Dan Heatherly, Godina, Tim Heatherly, Rutledge, Bates and Alderwoman McNamara ABSENT: Alderman Dollinger NAY: none MOTION CARRIED.
2. Vicentenario Celebration – Gus Munoz
Mr. Gus Munoz, owner of the Mexican restaurant, La Tapatia, presented his request to host an outdoor event in the parking lot to the South of his building located at 220 South Main Street. The event will have food booths, kid's games, live music, and cultural celebrations. Vicenenario is a celebration of the independence of Mexico and other Latin American countries during the month of September. He requested permission to have a beer garden, garbage receptacles and to have South Main Street blocked off by barricades between 1st and 2nd Avenues during the hours of the event. The celebration is to be held on September 18, 2010 between the hours of 4:00 p.m. and 12:00 p.m. Mr. Munoz stated that he filed his Special events application with the accompanying required diagram in the City Clerk's office. During the ensuing discussion, Mr. Munoz stated that he was providing his own security and understood that the live music needed to stop at 11:00 p.m. rather than 12:00 p.m. It was moved by Alderwoman McNamara and seconded by Alderman Wells to approve the above-stated request contingent upon the approval by the Mayor or Police Chief after their inspection of the outdoor beer garden set-up twenty-four hours prior to the event. AYE: Aldermen Wells, Dan Heatherly, Godina, Tim Heatherly, Rutledge, Bates and Alderwoman McNamara ABSENT: Alderman Dollinger NAY: none MOTION CARRIED.
3. MPD July Report – Chief Zeigler
Chief Zeigler reviewed the MPD July activity report for the Council. He reported the following:
a. Arrests = 110 in July; 773 YTD
b. Calls for Service: 1,287 in July 9,092 call YTD
c. Dispatch Calls for all Agencies = 2,295 in July; 16,040 YTD
d. Accidents = 24 in July; 162 YTD
e. Grant Hours Works = 15 hours of overtime on grants
f. Miles Patrolled = 8,895 miles in July
4. MFD July Report – Chief Conard
Chief Conard reviewed his July Activity Report for the Council as follows:
a. Chief's hours for review of plans and inspections = 50 hours (due to Chuck Talley's 3 week vacation)
b. MFD members had 140 hours for building and grounds maintenance; 125 hours for vehicle and equipment maintenance at both stations; 8 hours of public education service and 320 hours of in-house training
c. MFD investigators had a total of 1 hour for the month
The incident report for July was reviewed by Chief Conard as follows:
a. There were a total of 113 incidents that included structure and vehicle fires, rescue calls, mutual aid HazMat Responses and service calls all of which brings the total incidents responded YTD to 705.
V. EXECUTIVE SESSION
It was moved by Alderman Bates and seconded by Alderman Heatherly to go into Executive Session at 7:20 p.m. to consider a possible interest in Real Estate, which if acted upon will result in action being taken upon return to Regular Session. AYE: Alderwoman McNamara, Aldermen Dan Heatherly, Godina, Tim Heatherly, Rutledge, Bates and Wells. ABSENT: Alderman Dollinger NAY: none MOTION CARRIED.
VI. REGULAR SESSION
It was moved by Alderman Tim Heatherly and seconded by Alderman Dan Heatherly to return to Regular Session at 7:41 p.m. AYE: Aldermen Dan Heatherly, Godina, Tim Heatherly, Rutledge, Bates, Wells and Alderwoman McNamara ABSENT: Alderman Dollinger NAY: none MOTION CARRIED.
It was moved by Alderman Wells and seconded by Alderman Rutledge to allow Mayor Davies and City Clerk Susan Trevor to enter into an agreement terminating an agreement made in 1985 between the City and Harry and Thelma Mills regarding property located at 901 West First Avenue. AYE: Aldermen Godina, Tim Heatherly, Rutledge, Bates, Wells, Dan Heatherly, and Alderwoman McNamara ABSENT: Alderman Dollinger NAY: none MOTION CARRIED.
VI. OTHER BUSINESS
Administrator Hanson had no further business or updates to report at this time.
VII. ADJOURNMENT
It was moved by Alderman Dan Heatherly and seconded by Alderman Tim Heatherly to adjourn the meeting at 7:42 p.m. MOTION CARRIED by unanimous voice vote with the exception of Alderman Dollinger, who was absent.
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