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CITY OF MONMOUTH
COUNCIL MEETING MINUTES
Date: August 2, 2010 Time: 7:00 p.m. Location: 100 East Broadway
Monmouth, Illinois
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I. CALL TO ORDER & PLEDGE OF ALLEGIANCE
Mayor Rod Davies called the meeting to order in the Council Chambers at City Hall at 7:00 p.m. and led the audience in the Pledge of Allegiance to the Flag.
II. ROLL CALL
City Clerk Susan Trevor called the roll and those answering Present were: Aldermen Tim Heatherly, Dave Rutledge, Dave Bates, Les Dollinger, Bob Wells, Dan Heatherly, Jaime Godina and Alderwoman Vicki McNamara Also Present: Mayor Rod Davies, City Clerk Susan S. Trevor, City Administrator Eric Hanson, City Attorney Marcum Spears, Police Chief Brad Zeigler, EMC Public Works Director Andy Jackson, Cemetery/Zoning Administrator and members of the Press. Absent: Fire Chief Jim Conard
III. APPROVAL OF MINUTES – July 19, 2010
A. July 19, 2010 Council Minutes
It was moved by Alderman Tim Heatherly and seconded by Alderman Jaime Godina to approve the minutes of the July 19th Council Meeting as presented. AYE: Aldermen Tim Heatherly, Dollinger, Wells, Dan Heatherly, Godina, and Alderwoman Vicki McNamara PASS: Aldermen Rutledge and Bates NAY: none MOTION CARRIED.
IV. PRESENTATION TO THE COUNCIL
A. Old Business
There was none to consider.
B. New Business
1. Consent Agenda
a. Approval of Bills
It was moved by Alderman Dan Heatherly and seconded by Alderman Dave Rutledge to approve the bills as presented. AYE: Aldermen Rutledge, Bates, Dollinger, Wells, Dan Heatherly, Godina, Tim Heatherly and Alderwoman McNamara NAY: none MOTION CARRIED.
2. Approval of Any Items Removed from Consent Agenda
3. Ordinances:
a. 1st Reading
1) 10-025 – Amending Chapter 34, "Fire Department", Section 34.008 – Compensation
2) 10-026 – Amending Chapter 31, "General Provisions, Section 31.080 -- Appointments by Mayor
3) 10-027 – Amending Chapter 34, "General Provisions", Section
31.081 – Time and Appointment and Term
Mayor Davies explained that these ordinances were amended in order to give the Council, Mayor and Administrator more flexibility in hiring of department heads as will become evident when the Council is later asked to approve a two year contract for a new Fire Chief. It was moved by Alderman Dan Heatherly and seconded by Alderwoman McNamara to approve the above-stated ordinances collectively. AYE: Aldermen Bates, Dollinger, Wells, Dan Heatherly, Godina, Tim Heatherly, Rutledge and Alderwoman McNamara NAY: none MOTION CARRIED.
C. Committee of the Whole discussion Items
1. EMC June Report – Andy Jackson
According to Mr. Jackson, the actual highlight of last month was the inordinate amount of rain, which has resulted in 300 million gallons of water per day going through the system and 22 combined sewer overflows in one month. These incidents just reinforce that the City needs to address these combined sewer overflows, which it is doing in developing its Long Term Control Plan. Mr. Jackson said that Denton-Gunther has mostly finished the 2010 MFT project and otherwise just general maintenance items were done last month.
2. Zoning July Report – Chuck Talley
Mr. Talley reviewed his July Zoning report for the Council and highlighted the permits for the months of June and July as follows:
a. 40 permits were issued in the month of June with a construction dollar value of $7,190,323, which brings the YTD total of 154 permits issued with a construction dollar value of $18,005,186.
b. 33 permits were issued in the month of July with a construction dollar value of $482,002, which brings the YTD total of 188 permits issued with a construction dollar value of $18,498,188.
3. Approval of New Fire Chief's Contract
Mayor Davies prefaced the vote to approve the new Fire Chief's contract with announcing that retired Galesburg Fire Chief, John Cratty, has accepted the position of Monmouth Fire Chief for a two year contract period. It was moved by Alderman Dan Heatherly and seconded by Alderman Rutledge to approve the employment contract of John Cratty as the new Monmouth Fire Chief beginning October 1, 2010 through April 30, 2011. AYE: Aldermen Dollinger, Wells, Dan Heatherly, Godina, Tim Heatherly, Rutledge, Bates and Alderwoman McNamara NAY: none MOTION CARRIED.
4. Approval of South Main Street Water Main Project
According to Administrator Hanson, bids were opened for the South Main Street Water Main Replacement CDAP Project on June 28, 2010. The low responsive bid was submitted by Denton-Gunther Underground in the amount of $485,981.80, which was $80,000 under the engineer's estimate. It is Missman Stanley & Associates recommendation to approve the bid by Denton-Gunther. It was moved by Alderman Bates and seconded by Alderman Tim Heatherly to accept the low bid of $485,981.80 by Denton-Gunther Underground for the South Main Street Water Main Replacement. AYE: Aldermen Wells, Dan Heatherly, Godina, Tim Heatherly, Rutledge, Bates, Dollinger, and Alderwoman McNamara NAY: none MOTION CARRIED.
5. Hamm's Tumbling Request for Signage
Ken Hamm, owner of Hamm's Tumbling requested that the City ask the State of Illinois to place signs on Highway 34 coming in from Galesburg and Highway 67 from Roseville recognizing three new State Champions from the Maple City Tumblers: Courtney Henry, Brooke Johnson, and Alexia Golden. It was moved by Alderman Dollinger and seconded by Alderman Wells to direct Public Works Director, Andy Jackson to send a letter to IDOT asking for the signs recognizing the three new State Champion tumblers to be placed at the above-stated locations. AYE: Alderwomen Dan Heatherly, Godina, Tim Heatherly, Rutledge, Bates, Dollinger and Wells PASS: Alderwoman McNamara NAY: none MOTION CARRIED.
V. OTHER BUSINESS
A. City Administrator's Report
Administrator Hanson had nothing further to report at this time; however, Alderman Wells asked if BNSF could shut down both South Main and South 6th Street crossings at the same time and was told by Administrator Hanson and Public Works Director Jackson that the railroad could definitely do that with no recourse available to the City. In response to Alderman Bates' question as to the length of time that South D Street would be left so rough, Administrator Hanson replied that he wants to make sure the fill settles because otherwise it is too expensive to fix. Public Works Director Jackson said that a temporary fix will be done this fall.
VI. ADJOURNMENT
It was moved by Alderman Dan Heatherly and seconded by Alderman Rutledge to adjourn the meeting at 7:20 p.m. MOTION CARRIED by unanimous voice vote.
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