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CITY OF MONMOUTH
COUNCIL MEETING MINUTES
Date: July 19, 2010 Time: 7:00 p.m. Location: 100 East Broadway
Monmouth, Illinois
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I. CALL TO ORDER & PLEDGE OF ALLEGIANCE
Mayor Rod Davies called the meeting to order in the Council Chambers at City Hall at 7:00 p.m. and led the audience in the Pledge of Allegiance to the Flag.
II. ROLL CALL
City Clerk Susan Trevor called the roll and those answering Present were: Aldermen Tim Heatherly, Les Dollinger, Bob Wells, Dan Heatherly, Jaime Godina and Alderwoman Vicki McNamara Absent: Aldermen Dave Rutledge and Dave Bates Also Present: Mayor Rod Davies, City Clerk Susan S. Trevor, City Administrator Eric Hanson, City Attorney Marcum Spears, Fire Chief Jim Conard, Police Chief Brad Zeigler, EMC Public Works Director Andy Jackson and members of the Press. Also Absent: Cemetery/Zoning Administrator Chuck Talley
III. APPROVAL OF MINUTES
A. July 5, 2010 Council Minutes
It was moved by Alderwoman McNamara and seconded by Alderman Dollinger to approve the minutes of the July 5th meeting as presented. AYE: Aldermen Tim Heatherly, Dollinger, Wells, Dan Heatherly, Godina and Alderwoman McNamara ABSENT: Aldermen Rutledge and Bates NAY: none MOTION CARRIED.
IV. PRESENTATION TO THE COUNCIL
A. Proclamations
1. 100th Anniversary of the Monmouth Knights of Columbus – July 3, 2010
Mayor Davies read a proclamation recognizing the 100th Anniversary on July 3, 2010 of the Monmouth Knights of Columbus and presented the proclamation to Don Perrin.
2. Wyatt Earp and Shoot-Out at the OK Corrral
Mayor Davies read a proclamation recognizing the Wyatt Earp Museum and its commemoration of the Shootout at the OK Corral on July 31, 2010. He presented the proclamation to Audie Durand, who represented the Wyatt Earp Museum.
B. Old Business
There was none to consider.
C. New Business
1. Consent Agenda
a. Approval of Bills
It was moved by Alderman Dan Heatherly and seconded by Alderman Tim Heatherly to approve the bills as presented. AYE: Aldermen Dollinger, Wells, Dan Heatherly, Godina, Tim Heatherly and Alderwoman McNamara ABSENT: Aldermen Rutledge and Bates NAY: none MOTION CARRIED.
2. Mayor Davies announced that an Executive Session is being added to the Agenda, but will have no action following the Session.
D. Committee of the Whole discussion Items
1. MFD June Report – Chief Conard
Chief Conard reviewed his Activity Report for the Council as follows:
a. Chief's hours for review of plans and inspections = 24 hours
b. MFD members had 140 hours of building and grounds maintenance; 125 hours of vehicle and equipment maintenance; 8 hours of public education service and 332 hour of in-house training
c. MFD investigators had 2 hours for the month
The incident report Chief Conard reviewed as follows:
a. There were a total of 133 incidents that included structure and vehicle fires, rescue calls, mutual aid, HazMat Responses and service calls all of which brings the total incidents responded for YTD to 592.
2. MPD June Report – Lt. Switzer
Lt. Switzer reviewed the MPD June activity report for the Council in Chief Zeigler's absence. He reported the following:
a. Arrests = 86 in June; 663 YTD
b. Calls for Service = 1,217 in June; 7,805 calls YTD
c. Dispatch Calls for All Agencies = 2,234 in June; 13,745 YTD
d. Accidents = 23 in June; 138 YTD
e. Grant Hours Worked = 19.5 overtime hours on grants
f. Miles patrolled = 9,091 in June
3. Monmouth Business Council Request to Use Market Alley – Jan Helms
Jan Helms presented the request for permission to use Market Alley on July 28, 2010 from 11:00 a.m. to 1:00 p.m. to have a lunch time event with Kiwanis selling brats and Frontier Communications selling hot dogs. There will also be a live remote from WMOI or other music on site. Mrs. Helms said that she would provide the City Clerk with a copy of liability insurance for the event. It was moved by Alderman Dan Heatherly and seconded by Alderwoman McNamara to approve the above-stated request. AYE: Aldermen Dollinger, Wells, Dan Heatherly, Godina, Tim Heatherly and Alderwoman McNamara ABSENT: Aldermen Rutledge and Bates NAY: none MOTION CARRIED.
4. Wyatt Earp Museum Request for Signage at the Museum – Audie Durand
Mrs. Durand on behalf of the Wyatt Earp Museum Board presented a request, along with the consent of the neighbors who would be affected, for some type of signage that would indicate that in front of the museum there should be parking for the museum only during the summer months. The museum board felt that the signage would provide an indication that there was a museum at this site. Administrator Hanson indicated to Mrs. Durand that he would work with the Public Works Director and the Monmouth Police Department to find a solution as there are several issues to consider and the City has to be careful about setting a precedent.
5. Review of Executive Session Minutes for Release
After review by Administrator Hanson, City Attorney Marcum Spears and City Clerk Trevor of the Executive Session Minutes for 12/01/08, 2/02/09, 6/01/09, 4/05/10, 5/17/10 and 6/21/10, only the minutes of 5/17/10 were recommended for release. It was moved by Alderman Dollinger and seconded by Alderman Godina to approve the release of the Executive Session minutes of the May 17, 2010 session as recommended by Administrator Hanson, City Clerk Trevor and City Attorney Marcum Spears. AYE: Aldermen Dollinger, Wells, Dan Heatherly, Godina, Tim Heatherly and Alderwoman McNamara ABSENT: Aldermen Rutledge and Bates NAY: none MOTION CARRIED
6. Request for Additional Handicapped Spaces in Downtown – Dwayne Brooks
Mr. Dwayne Brooks presented a request on behalf of himself and other handicapped persons to have the City study the placement of the handicapped spaces on the square. He pointed out that the handicapped space in front of City Hall is not next to the handicapped entrance to City Hall and you have to exit into traffic, which is dangerous. During discussion it was noted that the space in front of City Hall does need to be moved as well as additional spaces need to be located in the quadrants. The Council directed Administrator Hanson to work with the Public Works and Monmouth Police Departments to address these issues and find solutions.
7. Restructuring of Bonds Series 2001
Mayor Davies explained that the Bond Series 2001 are eligible to be called and restructured. The interest rates have gone down and the restructuring could save the City $450,000. Administrator Hanson further explained that the bonds can be restructured once every ten years and being able to move our interest rate down to 4% should realize savings over the life of the bonds of $450,000. There are different ways to take the savings and the current discussion is leaning towards taking about $20,000 over the next five years. This can be accomplished by the 1st of September if the Council acts upon this now. The sewer bonds will be coming up for restructuring in the next several years according to Administrator Hanson. It was moved by Alderman Dan Heatherly and seconded by Alderman Godina to direct the City Attorney to draft an ordinance for the restructuring of the Series 2001 Bonds. AYE: Aldermen Wells, Dan Heatherly, Godina, Time Heatherly, Dollinger and Alderwoman McNamara ABSENT: Aldermen Rutledge and Bates NAY: none MOTION CARRIED.
V. ORDINANCES & RESOLUTIONS
A. Ordinances
1. 1st Reading
a. 10-023 -- Granting a Variance, 518 North D Street
Administrator Hanson reported in Zoning Administrator Chuck Talley's absence that the Zoning Board of Appeals met to consider a variance to construct a new 24' X 20' garage, 5' from the North property line at 518 North D Street and the following votes by the ZBA were cast with 4 yea and 0 nay; therefore, the request came to Council with a recommendation for approval from the ZBA. It was moved by Alderman Dan Heatherly and seconded by Alderman Tim Heatherly to accept the recommendation of the ZBA and approve Ordinance 10-023, granting a variance for 518 North D Street. AYE: Alderwoman McNamara, Aldermen Dan Heatherly, Godina, Tim Heatherly, Dollinger and Wells
ABSENT: Aldermen Rutledge and Bates NAY: none MOTION CARRIED.
B. Resolutions
1. 10-011 – Support for CDAP for Emergency Repairs
Administrator Hanson explained that both Resolutions 10-011 and 10-012 are necessary for the receiving the emergency repair funds from CDAP for the sewers under the railroad crossings on South D Street, South Main Street, and South 6th Street. It was moved by Alderman Dollinger and seconded by Alderman Wells to approve Resolutions 10-011, Support for CDAP for emergency repairs and 10-012 for Committing matching local funds for the CDAP grant. AYE: Aldermen Dan Heatherly, Godina, Tim Heatherly, Dollinger, Wells, and Alderwoman McNamara ABSENT: Aldermen Rutledge and Bates NAY: none MOTION CARRIED.
VI. EXECUTIVE SESSION
1. Executive Session
It was moved by Alderwoman McNamara and seconded by Alderman Wells to go into Executive Session at 7:40 p.m. to consider personnel issues. AYE: Aldermen Godina, Tim Heatherly, Dollinger, Wells, Dan Heatherly, and Alderwoman McNamara ABSENT: Aldermen Rutledge and Bates NAY: none MOTION CARRIED.
2. Regular Session
It was moved by Alderman Tim Heatherly and seconded by Alderwoman McNamara to return to Regular Session at 8:09 p.m. AYE: Aldermen Tim Heatherly, Dollinger, Wells, Dan Heatherly, Godina and Alderwoman McNamara ABSENT: Aldermen Rutledge and Bates NAY: none MOTION CARRIED.
VII. OTHER BUSINESS
A. City Administrator's Report
Administrator Hanson had nothing further to report at this time.
VIII. ADJOURNMENT
It was moved by Alderman Dan Heatherly and seconded by Alderman Dollinger to adjourn the meeting at 8:10 p.m. MOTION CARRIED by unanimous voice vote with the exception of Aldermen Rutledge and Bates, who were absent.
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