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CITY OF MONMOUTH
COUNCIL MEETING MINUTES
Date: April 19, 2010 Time: 7:00 p.m. Location: 100 East Broadway
Monmouth, Illinois
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I. CALL TO ORDER & PLEDGE OF ALLEGIANCE
Mayor Rod Davies called the meeting to order in the Council Chambers at City Hall at 7:00 p.m. and led the audience in the Pledge of Allegiance to the Flag.
II. ROLL CALL
City Clerk Susan Trevor called the roll and those answering Present were: Aldermen Tim Heatherly, Dave Rutledge, Dave Bates, Les Dollinger, Bob Wells, Dan Heatherly, Jaime Godina and Alderwoman Vicki McNamara Also Present: Mayor Rod Davies, City Clerk Susan S. Trevor, City Administrator Eric Hanson, City Attorney Marcum Spears, Fire Chief Jim Conard, Police Chief Brad Zeigler, EMC Public Works Director Andy Jackson, Cemetery/Zoning Administrator Chuck Talley and members of the Press.
III. APPROVAL OF MINUTES
A. April 5, 2010 Minutes
It was moved by Alderman Tim Heatherly and seconded by Alderman Jaime Godina to approve the minutes of the April 5th meeting as presented. AYE: Aldermen Tim Heatherly, Rutledge, Bates, Dollinger, Wells, Dan Heatherly, and Godina PASS: Alderwoman McNamara NAY: none MOTION CARRIED.
IV. PRESENTATION TO THE COUNCIL
A. Old Business
1. Approval of the 2010-2011 Budget
It was moved by Alderman Bates and seconded by Alderman Rutledge to approve the 2010-2011 Budget for the City of Monmouth. AYE: Rutledge, Bates, Dollinger, Wells, Dan Heatherly, Godina, Tim Heatherly and Alderwoman McNamara NAY: none MOTION CARRIED.
B. New Business
1. Consent Agenda
a. Approval of Bills
It was moved by Alderman Dan Heatherly and seconded by Alderwoman Vicki McNamara to approve the bills as presented. AYE: Aldermen Bates, Dollinger, Wells, Dan Heatherly, Godina, Tim Heatherly, Rutledge and Alderwoman McNamara NAY: none MOTION CARRIED.
C. Committee of the Whole discussion Items
1. Approval of April 5, 2010 C.O.W. Minutes
It was moved by Alderman Dollinger and seconded by Alderman Wells to approve the minutes of the April 5th meeting as presented. AYE: Aldermen Dollinger, Wells, Dan Heatherly, Godina, Tim Heatherly, Rutledge, and Bates PASS: Alderwoman McNamara NAY: none MOTION CARRIED.
2. WWTP Update – Joe Pisula
Donohue and Associates engineer, Joe Pisula, reported that a Job Progress meeting was held earlier today during which a pay estimate was approved and it was noted that there was no change in the status of any change orders. Mr. Pisula assured the Council that the contractor has made significant progress but missed the "Substantial Completion date of March 27, 2010. The new "Substantial Completion" date is April 19, 2010. This date is important for not only being able to use the facilities for their intended purpose, but all equipment one year warranties begin on this date. The reasons for WBCI being 23 days late according to Mr. Pisula were that the Sludge Storage Lagoon and the Bar Screen Building at the Main Plant were not completed and the North Plant's 27-inch diameter Final Effluent line did not pass the tests due to a "cut gasket" on one joint that was found by internally televising the line. It was repaired and passed the test on April 14th. The IEPA was informed in writing of this situation on April 12th.
Mr. Pisula reported that there is a clause in WCBI's contract that states that if they are late, the City may assess "liquidated damages" plus any fines the IEPA may issue for the City being slightly late. Donohue and Associates recommend that the City not assess any "liquidated damages", but just pass along any fines imposed by the IEPA. WCBI was informed verbally today that the City will pass along any fines received to WCBI. There is $688,000 or 5% in retainage fees that will be gradually paid down as the job is completed according to specifications and the satisfaction of the IEPA, the City, and Donohue and Associates. The entire project must have total completion by July 30, 2010 according to Mr. Pisula.
3. MFD Monthly Report – Chief Conard
Chief Conard reported as of YTD there were 5 Hazmat responses; 56 service calls and 235 total incidents. He also reported that the department had received a MAVIS grant and has purchased 3 GPS systems with the grant money.
4. MPD Monthly Report – Chief Zeigler
Chief Zeigler reported that for the month of March the Monmouth officers made 104 arrests and responded to 1521 calls for service of which 269 were Emergency 911 calls.
There were 21 traffic accidents officers responded to along with patrolling 13,540 miles during the month of March. Chief Zeigler also announced that the annual fishing derby will be held at Citizens Lake on May 15th from 8:00 a.m. until 4:00 p.m. He also announced that the Junior Police Downhill Race will be held on 6th Street hill next to the Monmouth Cemetery on May 29th from 8:00 a.m. until 12 Noon.
5. 1st Street Armoury Request – Sam Dunham
Mr. Sam Dunham, 512 East 2nd Avenue, requested on behalf of the 1st Street Armoury that they be allowed to block off South 1st Street in the area immediately in front of the Armoury building on May 15, 2010 from 3:00 p.m. until 11:00 p.m. to host a Martial Arts fight in collaboration with Buffalo Wild Wings and the Bijou Pub. The fight would be held inside the Armoury. Mr. Jackson, EMC Public Works Director, said the City would provide barricades for the event. Mr. Dunham said that they would provide a certificate of liability to the City prior to the event. Alderman Godina asked if there would be an ambulance present and Mr. Dunham stated that he would check into the matter. It was moved by Alderwoman McNamara and seconded by Alderman Rutledge to approve the request by 1st Street Armoury to block off South 1st Street in front of the armory on May 15th from 3:00 p.m. until 11:00 p.m. pending the receipt of their certificate of liability for the event. AYE: Aldermen Wells, Dan Heatherly, Godina, Tim Heatherly, Rutledge, Bates, Dollinger, and Alderwoman McNamara. NAY: none MOTION CARRIED.
V. PASSAGE OF ORDINANCES AND RESOLUTIONS
A. Ordinances
1. 1st Reading
a. 10-009 – Granting Setbacks in PS Zone, 819 East Broadway
Mr. Talley explained that this is for approval to construct a 6,500 square foot residence hall 25 feet from the East, West, and North property lines in a Public Service zone at 819 East Broadway. Alderwoman McNamara questioned the availability of parking and was told that there would be a limited number of spaces. It was moved by Alderman Dan Heatherly and seconded by Alderman Bates to approve Ordinance 10-009 as presented. AYE: Alderwoman McNamara, Aldermen Dan Heatherly, Godina, Tim Heatherly, Rutledge, Bates, Dollinger, and Wells. NAY: none MOTION CARRIED.
b. 10-010, Granting a Use Variance, 526 South Sunnylane and 10-011, Granting a Variance, 307 South C Street
Mr. Talley reported that the use variance at 526 S. Sunnylane was to utilize current property as an impound yard behind a 30' X 60' building in an M1 zone and the variance requested for 307 South C Street was to construct a new 24' X 24' garage at less than the required 8' feet from a property line. It was moved by Alderman Dan Heatherly and seconded by Alderman Dollinger to approve both Ordinance 10-010 and 10-011 as presented. AYE: Aldermen Dan Heatherly, Godina, Tim Heatherly, Rutledge, Bates, Dollinger, Wells and Alderwoman McNamara NAY: none MOTION CARRIED.
c. 10-013, Declaration of Surplus Property
EMC Public Works Director Andy Jackson explained that the surplus property was old equipment being removed from the Main Waste Water Treatment Plant that was going to be sold for scrap. There are currently several vendors interested in the scrap steel, motors and various other pieces of equipment. Mr. Jackson said that for the large I-Beams the City would need to utilize a firm that specializes in removing large scrap metal objects. In response to Alderman Bates' question as to the value of all this, Mr. Jackson said that a rough estimate might be around $10,000. It was moved by Alderman Bates and seconded by Alderman Tim Heatherly to approve Ordinance 10-013 as presented. AYE: Aldermen Godina, Tim Heatherly, Rutledge, Bates, Dollinger, Wells, Dan Heatherly, and Alderwoman McNamara NAY: none MOTION CARRIED.
VI. BIDS, PETITIONS AND COMMUNICATIONS
There were none to consider.
VII. OTHER BUSINESS
A. City Administrator's Report
Administrator Hanson had nothing further to report.
VIII. ADJOURNMENT
It was moved by Alderman Dan Heatherly and seconded by Alderwoman McNamara to adjourn the meeting at 7:40 p.m. MOTION CARRIED by unanimous voice vote.
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