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CITY OF MONMOUTH
COUNCIL MEETING MINUTES
Date: November 1, 2010 Time: 7:00 p.m. Location: 100 East Broadway
Monmouth, Illinois
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I. CALL TO ORDER & PLEDGE OF ALLEGIANCE
Mayor Rod Davies called the meeting to order in the Council Chambers at City Hall at 7:00 p.m. and led the audience in the Pledge of Allegiance to the Flag.
II. ROLL CALL
City Clerk Susan Trevor called the roll and those answering Present were: Aldermen Tim Heatherly, Dave Rutledge, Dave Bates, Les Dollinger, Bob Wells, Dan Heatherly, Jaime Godina and Alderwoman Vicki McNamara Also Present: Mayor Rod Davies, City Clerk Susan S. Trevor, City Administrator Eric Hanson, City Attorney Marcum Spears, Fire Chief John Cratty, Police Chief Brad Zeigler, EMC Public Works Director Andy Jackson, Temporary Zoning Inspector Jim Conard and members of the Press.
III. APPROVAL OF MINUTES – October 18, 2010
A. October 18, 2010 Council Minutes
It was moved by Alderman Dollinger and seconded by Alderman Bates to approve the minutes of the October 18th Council Meeting as presented. AYE: Aldermen Rutledge, Bates, Dollinger, Wells, Dan Heatherly, Godina, and Alderwoman Vicki McNamara PASS: Alderman Tim Heatherly NAY: none MOTION CARRIED.
IV. PRESENTATION TO THE COUNCIL
A. Old Business
There was none to consider.
B. New Business
1. Consent Agenda
a. Approval of Bills
It was moved by Alderman Dan Heatherly and seconded by Alderwoman Vicki McNamara to approve the bills as presented. AYE: Aldermen Rutledge, Bates, Dollinger, Wells, Dan Heatherly, Godina, Tim Heatherly and Alderwoman McNamara NAY: none MOTION CARRIED.
2. Approval of Any Items Removed from Consent Agenda
C. Committee of the Whole Discussion items
1. EMC Public Works September Report – Andy Jackson
Mr. Jackson gave the following updates:
a. Leaf pickup started a week ago and is proceeding with no significant issues.
b. The repairs on the railroad crossing on South 3rd Street are complete and the crossing opened late last week.
c. The final payout on the 2010 MFT project will be ready for approval and the Retainage has been paid out.
d. The South Main Street water main project is complete and the switch over was made last Friday. The project was finished in five (5) weeks, which was well under the 90 days estimate. Denton-Gunther Underground did a great job according to Mr. Jackson.
2. Zoning October Report – Jim Conard, Acting Administrator
Mr. Conard reviewed the Zoning October Report as follows:
a. 41 Permits issued for fees of $1,450 with cash value of $462,883
b. YTD 307 permits have been issued for fees of $20,159, which brings the
total cash value to $19,689,185.00.
c. 40 junk and debris notices were sent in the month of October with 23 cleaned; 2 fined and $50.00 in fines collected.
d. 15 Mowing notices were sent with 5 properties mowed by City costing $700 with only $300 collected in payment.
3. Budget Presentation – Administrator Hanson
Administrator Hanson gave on Overview of the Budget as follows:
• Total General Fund Budget is $6,013,950 with Revenue 4% ahead of projection with total expenses on target.
• Overall Year-Over-Year Income and Reserve Funds remain stable with Income Tax payments from the State running about 4 months behind.
• Concerns for the General Fund still exist with the FY 10 Budget remaining tight; $51,300 less in Property Tax dollars; Shared Revenues remain in flux; and there is $282,360 in Missing Income/Use Tax Allotments
• General Fund Expenses remain on target with departments within Budget. There are issues of note with Health Insurance Expense up 15%; buyouts and retirements that have taken place as well as equipment purchases that were needed.
• Total Water Sewer Fund Budget is $7,890,071. Overall the Fund is very stable.
• Revenue is currently meeting expenses. However, there is year-over-year residential usage increase as well as increases in Farmland Usage. Due to being near final completion with the Sewer Plant there is also interest income depletion. $300,000 from the EPA Grant has still not been received.
• Water/Sewer Expenses are as expected with the debt Service still mostly funded by the W/S.
• New Ten Year Farmland W/WW Agreement began negotiations on July 1, 2010.
• Bio-Gas Project is still being developed with a $500,000 grant received for the study and the City is asking for another $500,000 to continue the work.
• CDAP Water Main Project is near completion and the City has been fortunate to receive several CDAP grants.
• Non-General Fund Items of note are:
1) MFT Project completed under budget
2) Insurance claims up significantly
3) TIF remains strong and viable
4) New Downtown TIF Program in place
5) Cash Reserves remain stable
• Remaining Quarter Priorities
1) 20% Property Tax Levy Reduction
2) FY 11 Pension Allocation (expected to remain flat)
3) Required North Plant Updates (2011 will go through money bonded and in bank and also utilizing $750,000 of CDAP money)
4) LTCP Project Timeline
5) Continue to monitor and address Insurance costs
In conclusion, Administrator Hanson thanked the Council for their support and diligence in assisting the administration with appropriate fiscal decisions. Mayor Davies commended Administrator Hanson and the staff for working together to achieve and maintain the current fiscal shape that the City is in and also remarked that fortunately it has been possible to leverage grant and local money to address the issues presented to the City for mandated projects as well as other issues.
V. OTHER BUSINESS
A. City Administrator's Report
Administrator Hanson had nothing additional to report at this time.
VI. ADJOURNMENT
It was moved by Alderman Dan Heatherly and seconded by Alderman Tim Heatherly to adjourn the meeting at 7:25 p.m. MOTION CARRIED by unanimous voice vote.
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