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CITY OF MONMOUTH
COUNCIL MEETING MINUTES
Date: December 6, 2010 Time: 7:00 p.m. Location: 100 East Broadway
Monmouth, Illinois
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I. CALL TO ORDER & PLEDGE OF ALLEGIANCE
Mayor Rod Davies called the meeting to order in the Council Chambers at City Hall at 7:00 p.m. and led the audience in the Pledge of Allegiance to the Flag.
II. ROLL CALL
City Clerk Susan Trevor called the roll and those answering Present were: Aldermen Tim Heatherly, Dave Rutledge, Dave Bates, Les Dollinger, Bob Wells, Dan Heatherly, Jaime Godina and Alderwoman Vicki McNamara Also Present: Mayor Rod Davies, City Clerk Susan S. Trevor, City Administrator Eric Hanson, City Attorney Marcum Spears, Fire Chief John Cratty, Police Chief Brad Zeigler, EMC Public Works Director Andy Jackson, Acting Zoning Inspector Jim Conard and members of the Press.
III. APPROVAL OF MINUTES – November 15, 2010
A. November 15, 2010 Council Minutes
It was moved by Alderman Dollinger and seconded by Alderman Tim Heatherly to approve the minutes of the November 15th Council Meeting as presented. AYE: Aldermen Tim Heatherly, Rutledge, Bates, Dollinger, Wells, Dan Heatherly, Godina, and Alderwoman Vicki McNamara NAY: none MOTION CARRIED.
IV. PRESENTATION TO THE COUNCIL
A. Old Business
There was none to consider.
B. New Business
1. Consent Agenda
a. Approval of Bills
It was moved by Alderman Dan Heatherly and seconded by Alderman Rutledge to approve the bills as presented. AYE: Aldermen Rutledge, Bates, Dollinger, Wells, Dan Heatherly, Godina, Tim Heatherly and Alderwoman McNamara NAY: none MOTION CARRIED.
2. Approval of Any Items Removed from Consent Agenda
C. Committee of the Whole Discussion items
1. Hispanic Holiday Celebration Parade Request
Maria Godina presented a request to the Council for permission to hold a parade celebrating Hispanic traditions on December 12, 2010 from 11:00 a.m. to 12:00 Noon. The parade would originate at Casey's on West Broadway and proceed down to the Immaculate Conception Church. The group is requesting a police escort to ensure the safety of the participants. It was moved by Alderwoman McNamara and seconded by Alderman Wells to approve the above-stated request subject to a Certificate of Insurance for the group being placed on file in the City Clerk's office prior to the event. AYE: Aldermen Bates, Dollinger, Wells, Dan Heatherly, Godina, Tim Heatherly, Rutledge and Alderwoman McNamara NAY: none MOTION CARRIED.
2. Zoning November Report – Acting Inspector Jim Conard
Inspector Conard reviewed the November Zoning Report as follows:
1) 24 permits were issued in November with a dollar value of $177,162.00, which brings the YTD total to 332 with a dollar value of $19,866,347.00
2) 36 Junk and Debris notices were sent in November compared to 73 sent in November 2009.
3) No liens were filed in 2010 compared to a dollar value of $35,301 for liens filed in 2009.
3. EMC October Report – EMC Public Works Director Andy Jackson
Mr. Jackson reviewed the October EMC Report as follows:
1) Leaf pickup started on time and finished last week at the end of November.
2) There were three (3) water main breaks in the month of October
3) The leaf machine needs to be replaced as it old and requires constant maintenance.
4) The Public Works Department is ready for snow removal.
4. December 20th Council Meeting Start Time Change
It was moved by Alderman Bates and seconded by Alderman Rutledge to change the start time for the December 20th Council meeting from 7:00 p.m. to 6:00 p.m. to allow time for the annual Council Christmas gathering after the meeting. AYE: Aldermen Dollinger, Wells, Dan Heatherly, Godina, Tim Heatherly, Rutledge, Bates and Alderwoman McNamara NAY: none MOTION CARRIED.
5. Tax Levy Discussion
According to Administrator Hanson, last year's total tax levy was $1,902,163. This year due to the restructuring of our General Obligation Bonds and the extension of sales tax in exchange in a 20% reduction of the City's portion of the taxes levied, our Tax Levy for 2011 will be $1,521,730.00 Administrator Hanson explained that he felt comfortable with the numbers for this year's levy. City Attorney Spears was directed to draw up the abatement and levy ordinances for the next Council Meeting on December 20th.
6. 2011 Council Meeting Schedule
It was moved by Alderman Dollinger and seconded by Alderwoman McNamara to approve the 2011 Council Meeting Schedule as presented with the notation by the Mayor that four of the Council Meetings will on Tuesday evenings due to holidays falling on a Monday night of a regularly scheduled meeting. MOTION CARRIED by unanimous voice vote.
7. 2011 Flex Plan
Administrator Hanson explained that this plan allows employees to deduct pre-tax dollars to pay for estimated medical expenses and it does not cost the City anything to provide this plan for its employees. It was moved by Alderman Bates and seconded by Alderman Tim Heatherly to approve continuing to offer a Flex Plan to City employees for the year 2011. AYE: Alderwoman McNamara, Aldermen Dan Heatherly, Godina, Tim Heatherly, Rutledge, Bates, Dollinger and Wells NAY: none MOTION CARRIED.
8. 2011 Min/Max Agreement
Administrator Hanson explained that this agreement has worked well for the City in the past. He also pointed out that the premium was up by about $300 due to the inclusion of the new Waste Water Treatment Plant. The costs associated with the WWTP are related to any replacement of electronic equipment that might occur. The overall premium is $27,000 and City Administrator Hanson recommended continuing with the Min/Max Agreement for the year of 2011. AYE: Aldermen Dan Heatherly, Godina, Tim Heatherly, Rutledge, Bates, Dollinger, Wells and Alderwoman McNamara NAY: none MOTION CARRIED.
V. ORDINANCES & RESOLUTIONS
A. Resolution 10-007, 2011 Joint Animal Control Contract
It was moved by Alderman Wells and seconded by Alderman Bates to approve Resolution 10-007, the Joint Animal Control Contract with Warren County for the year 2011. AYE: Aldermen Godina, Tim Heatherly, Rutledge, Bates, Dollinger, Wells, Dan Heatherly, and Alderwoman McNamara NAY: none MOTION CARRIED.
VI. EXECUTIVE SESSION
1. Enter into Executive Session
It was moved Alderman Wells and seconded by Alderman Tim Heatherly at 7:25 p.m. to go into Executive Session per Illinois Statute 5 ILCS 120/2 for consideration of Personnel Issues. AYE: Aldermen Tim Heatherly, Rutledge, Bates, Dollinger, Wells, Dan Heatherly, Godina and Alderwoman McNamara NAY: none MOTION CARRIED.
2. Return to Regular Session
It was moved by Alderman Tim Heatherly and seconded by Alderwoman McNamara at 7:35 p.m. to return to Regular Session. AYE: Aldermen Rutledge, Bates, Dollinger, Wells, Dan Heatherly, Godina, Tim Heatherly and Alderwoman McNamara NAY: none MOTION CARRIED.
VII. OTHER BUSINESS
A. City Administrator's Report
Administrator Hanson had nothing additional to report at this time.
VIII. ADJOURNMENT
It was moved by Alderman Dan Heatherly and seconded by Alderman Tim Heatherly to adjourn the meeting at 7:40 p.m. MOTION CARRIED by unanimous voice vote.
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