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CITY OF MONMOUTH
COUNCIL MEETING MINUTES
Date: February 7, 2011 Time: 7:00 p.m. Location: 100 East Broadway
Monmouth, Illinois
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I. CALL TO ORDER & PLEDGE OF ALLEGIANCE
Mayor Rod Davies called the meeting to order in the Council Chambers at City Hall at 7:00 p.m. and led the audience in the Pledge of Allegiance to the Flag.
II. ROLL CALL
Assistant City Clerk Connie Hill called the roll and those answering Present were: Aldermen Tim Heatherly, Dave Bates, Les Dollinger, Bob Wells, Dan Heatherly, Jaime Godina and Alderwoman McNamara, Absent: Dave Rutledge, City Clerk Susan Trevor Also Present: Mayor Rod Davies, City Administrator Eric Hanson, Assistant City Clerk Connie Hill, City Attorney Marcum Spears, Fire Chief John Cratty, Police Chief Brad Zeigler, EMC Public Works Director Andy Jackson, Building Inspector Jim Conard, Community Development Director Paul Schuytema and members of the Press.
III. APPROVAL OF MINUTES – January 18, 2011
A. January 18, 2011 Council Minutes
It was moved by Alderman Les Dollinger and seconded by Alderman Tim Heatherly to approve the minutes of the January 18th Council Meeting as presented. AYE: Aldermen Tim Heatherly, Bates, Dollinger, Wells, Dan Heatherly, Godina and Alderwoman McNamara ABSENT: Dave Rutledge NAY: none MOTION CARRIED.
IV. PRESENTATION TO THE COUNCIL
A. Old Business
There was none to consider.
B. New Business
1. Consent Agenda
a. Approval of Bills
It was moved by Alderman Dan Heatherly and seconded by Alderwoman Vicki McNamara to approve the bills as presented. AYE: Aldermen Bates, Dollinger, Wells, Dan Heatherly, Godina, Alderwoman McNamara and Tim Heatherly ABSENT: Dave Rutledge NAY: none MOTION CARRIED.
b. Mayor Davies asked for a motion to amend the agenda to have an Executive Session for discussion of litigation with no action to be taken upon return to Regular Session.
It was moved by Alderman Dave Bates and seconded by Alderman Tim Heatherly to amend the agenda to have an Executive Session. AYE: Aldermen Dan Heatherly, Godina, Tim Heatherly, Bates, Dollinger, Wells, and Alderwoman Vicki McNamara. ABSENT: Alderman Rutledge NAY: none.
C. Committee of the Whole Discussion Items
1. EMC Report – Andy Jackson
Andy Jackson reviewed the December EMC report for the Council. Andy stated that it was a routine month in January. He also announced that the Main Street Project is done. A lot of snow has been removed and taken to the Airport. The area around City Hall should be done by Tuesday. Andy also stated that he would be on vacation next week.
2. Zoning January Report -- Jim Conard
Jim Conard stated that there were 6 permits issued in January for a total of $161,300 with $150,000 of it being for an expansion at Dexter's. There were 27 Junk and Debris notices sent out in January with 7 fines collected and 5 sent to the City Attorney for collection. Jim Conard, Chuck Talley and MFD Chief Cratty did the final inspection at the new restaurant, Perks. The new Monmouth College Sorority House is almost completed. Mr.Conard, Talley and Chief Cratty will be reviewing items for future projects.
3. Approval of Revolving Loan Application
City Administrator, Eric Hanson stated that the Revolving Loan Committee had met to discuss the request from Olivia's Cookie Jar & Kitchen Restaurant. Olivia's needs $20,000 working capital for expansion. It was noted that they did not receive any money at their initial start up of the business. Paul Schuytema will be helping them with their marketing plans. It was moved by Alderwoman Vicki McNamara and seconded by Alderman Bob Wells to approve the request by Olivia's Cookie Jar & Kitchen for a Revolving Loan in the amount of $20,000. AYE: Aldermen Bates, Dollinger, Wells, Dan Heatherly, Godina and Vicki McNamara. ABSENT: Alderman Rutledge PASS: Tim Heatherly. NAY: none
4. Approval of Phosphorous Removal Project Bids
There were 5 bids opened on February 2, 2011 for the North WWTP Pre-Treatment Plant Phosphorous Removal with the low bid going to Leander Construction in the amount of $1,419,000. Donohue & Associates was asked to review the bid material quickly. Joe Pisula, an engineer with Donohue, wrote that there were no concerns with the winning bid. Alderman Wells asked for a time frame for the project. Mr. Jackson stated that work will begin in April with completion of the project to be by September 19, 2011. It was moved by Alderman Bates and seconded by Alderman Dollinger to accept the low bid of $1,419,000 by Leander Construction. AYE: Aldermen Bates, Dollinger, Wells, Dan Heatherly, Godina, Tim Heatherly and Alderwoman McNamara. ABSENT: Alderman Rutledge NAY: none MOTION CARRIED.
D. Proclamation – National Entrepreneurship Week, February 20-26, 2011.
Mayor Rod Davies read a proclamation declaring February 20-26, 2011 as National Entrepreneurship Week.
V. OTHER BUSINESS
A. City Administrator's Report
City Administrator, Eric Hanson stated that he appreciated all the work that the Public Safety Department did to keep residents safe during the snow storm. The Audit of 2010 will be distributed this week. Eric stated he is ready to begin the FY 2012 budget. If any of the Alderpersons have any feedback, please come in to see him.
VI. EXECUTIVE SESSION
1. Executive Session
It was moved by Alderman Wells and seconded by Alderman Bates to go into Executive Session at 7:20 p.m. for discussion of litigation. AYE: Alderwoman McNamara, Alderman Dan Heatherly, Godina, Tim Heatherly, Bates, Dollinger and Wells. ABSENT: Alderman Rutledge NAY: None MOTION CARRIED.
2. Regular Session
It was moved by Alderman Les Dollinger and seconded by Alderwoman Vicki McNamara to return to Regular Session at 7:40 p.m. AYE: Alderman Godina, Tim Heatherly, Bates, Dollinger, Wells, Dan Heatherly and Alderwoman Vicki McNamara. ABSENT: Alderman Rutledge NAY: None MOTION CARRIED
VII. ADJOURNMENT
It was moved by Alderman Dan Heatherly and seconded by Alderman Tim Heatherly to adjourn the meeting at 7:45 p.m. MOTION CARRIED by unanimous voice vote with the exception of Alderman Rutledge, who was absent.
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