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CITY OF MONMOUTH
COUNCIL MEETING MINUTES
Date: April 4, 2011 Time: 7:00 p.m. Location: 100 East Broadway
Monmouth, Illinois
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I. CALL TO ORDER & PLEDGE OF ALLEGIANCE
Mayor Rod Davies called the meeting to order in the Council Chambers at City Hall at 7:00 p.m. and led the audience in the Pledge of Allegiance to the Flag.
II. ROLL CALL
City Clerk Susan S. Trevor called the roll and those answering Present were: Aldermen Tim Heatherly, Dave Rutledge, Dave Bates, Les Dollinger, Bob Wells, Dan Heatherly, Jaime Godina and Alderwoman Vicki McNamara Also Present: Mayor Rod Davies, City Administrator Eric Hanson, City Clerk Susan S. Trevor, City Attorney Marcum Spears, Fire Chief John Cratty, MPD Lieutenant Joe Switzer, Building Inspector Jim Conard, Community Development Director Paul Schuytema and members of the Press. Absent: Chief Brad Zeigler
III. APPROVAL OF MINUTES – March 21, 2011
A. March 21, 2011 Council Minutes
It was moved by Alderman Bates and seconded by Alderman Bob Wells to approve the minutes of the March 21, 2011 Council Meeting as presented. AYE: Aldermen Rutledge, Bates, Dollinger, Wells, Dan Heatherly, Godina, and Alderwoman McNamara PASS: Alderman Tim Heatherly NAY: none MOTION CARRIED.
IV. PRESENTATION TO THE COUNCIL
A. Old Business
There was none to consider.
B. New Business
1. Consent Agenda
a. Approval of Bills
It was moved by Alderman Dan Heatherly and seconded by Alderman Tim Heatherly to approve the bills as presented. AYE: Aldermen Bates, Dollinger, Wells, Dan Heatherly, Godina, Tim Heatherly, Rutledge and Alderwoman McNamara NAY: none MOTION CARRIED.
C. Committee of the Whole Discussion Items
1. "Champion 4 Children Walk" – Knox County Child Advocacy Center
Andrea Tenley presented a request on behalf of the Knox County Child Advocacy Center to hold a "Champions 4 Children Walk" to raise funds and public awareness for child abuse. The walk will be held on May 14th from 11:00 a.m. to 1:00 p.m. on a route designed in conjunction with Chief Zeigler. Most of the walkers will be adults according to Andrea. Once all the routes and approvals from the various communities throughout the state are obtained then a certificate of insurance will be sent to each community. It was moved by Alderwoman McNamara and seconded by Alderman Rutledge to approve the above-stated request contingent upon having a certificate of insurance on file in the City Clerk's office. AYE: Aldermen Bates, Dollinger, Wells, Dan Heatherly, Godina, Tim Heatherly, Rutledge and Alderwoman McNamara NAY: none MOTION CARRIED.
2. Memorandum of Understanding for Emergency Alternate Court Site
Chief Judge Greg McClintock submitted a basic Memorandum of Understanding between Warren County and the City of Monmouth for the provision of an alternate court site if the County Courthouse is destroyed or rendered unusable for court sessions and City Hall would be available. According to Judge McClintock, this agreement would be part of the County's Emergency Preparedness Plan to provide for continuing court operations in the event of an emergency or disaster as required by the Supreme Court. Judge McClintock is asking for the approval of a Memo of Understanding by both the Warren County Board and the City of Monmouth. City Manager Hanson said that he had met with Judge McClintock last fall and agreed that the space would be adequate if there was an emergency wherein the Courthouse would be unusable. It was moved by Alderman Wells and seconded by Alderman Bates to approve a Memorandum of Understanding between Warren County and the City of Monmouth to utilize space in City Hall for continuing court operations in the event of an emergency or a disaster renders the County Courthouse unusable. AYE: Aldermen Dollinger, Wells, Dan Heatherly, Godina, Tim Heatherly, Rutledge, Bates and Alderwoman McNamara NAY: none MOTION CARRIED.
3. EMC February Report – Andy Jackson, EMC Public Works Director
According to Mr. Jackson it was a fairly routine month with the exception of the 20 inch snowfall. He congratulated his Public Works crew for their excellent job of snow removal after the blizzard. A pre-construction meeting for the phosphorus removal project is scheduled for Monday, April 11th. The Prairie Pointe project is closed out and there are five people living there. Mr. Jackson ended his report by stating that the patching of potholes is underway.
4. Zoning March Report – Building Inspector, Jim Conard
Jim Conard, Building Inspector, reported that in the month of March 22 permits were issued for a combined value of $1,616,616 compared to 30 permits issued last March of a combined value of $1,782,281. YTD there have been 31 permits issued for a combined value of $1,789,281. In March there were 20 Junk and Debris notices sent with 14 properties cleaned up. In March of 2010 there were 141 Junk and Debris notices sent compared to the 20 sent in March of 2011.
5. Monmouth Business Council Request and Update – Kim Sheetz-Zugmaier
The Monmouth Business Council asked permission to use Market Alley in order to host Music Day Lunch time activities for the summer season 2011. These events will be held on the 2nd and 4th Wednesday of each month beginning May 11 – September 14th. A rain date would be the next day on Thursday. The time will be 11:00 – 1:30 – 2 p.m. approximately. Business sponsors and food vendors will be providing box lunches along with musical entertainment. Due to donations of tables and chairs from the Armoury and printing from Kellogg's, the MBC is able to have this event at no cost to the MBC. The MBC also developed the idea of a flyer with coupons provided by local businesses to be passed out to out-of-town people coming into the community for special events. It costs businesses $25 to have their coupons on the flyer and Kellogg Printing donated the printing, which again allowed the MBC to provide this service at no cost to the MBC. It was moved by Alderman Dollinger and seconded by Alderman Tim Heatherly to approve the use of Market Alley for the Monmouth Business Council's "Music Dayz" eventS contingent upon a Certificate of Insurance being on file in the City Clerk's office. AYE: Aldermen Wells, Dan Heatherly, Godina, Tim Heatherly, Rutledge, Bates, Dollinger and Alderwoman McNamara
NAY: none MOTION CARRIED.
V. ORDINANCES
A. 1st Reading
1. 11-001 – Amendment to Ordinance 10-039, Chapter 77, "Restricted Parking"
It was moveD by Alderwoman McNamara and seconded by Alderman Dan Heatherly to approve amending Ordinance 10-039 to clarify the language of the ordinance on "Restricted Parking". AYE: Alderwoman McNamara and Aldermen Dan Heatherly, Godina, Tim Heatherly, Rutledge, Bates, Dollinger and Wells NAY: none MOTION CARRIED.
VI. OTHER BUSINESS
A. City Administrator's Report
1. Budget Overview of the Fiscal Year 2011-2012 Budget
City Administrator Hanson presented the following overview for the FY 2012 Budget:
Total FY 12 Budget
• Revenue = $16,013,200
• Expense = $15,790,531
General Fund Overview
• Total FY 12 Budget
• Revenue = $6,300,900
• Expenses = $6,124,650
The General Fund is impacted the most by late payments from the State.
Operational Funds
• FY 12 Operational Funds Balanced
- Debt Service
- Motor Fuel
- Internal Services (Insurance)
- Revolving Loan Fund, Homestead, TIF (Economic Development Funds)
According to Administrator Hanson the Economic Development Funds are able to support growing economic activity.
Water/Sewer Fund
• Total FY 12 W/S Budget
- Revenue = $6,177,250
- Expenses = $6,149,023
Summarization
• Key Issues in FY 12 Budget Preparation
- Ongoing instability with State of Illinois
- Actual outcome of recent pension changes
- Flat revenue projections due to instability
- Increased health insurance costs continue to be concerns
- Increasing fuel and other input costs are a major concern
- Phosphorus removal project -- grant is helping to get project started
- Federal & State earmarks eliminated
In conclusion, Administrator Hanson stated that the overall budget picture is good and we are definitely not in as bad shape as some other cities are. We continue to be on solid financial footing with the help of the Council. Alderman Heatherly and Mayor Davies thanked City Administrator Hanson for a good job and for working closely with department heads to contain our expenses while being very cognizant of wise spending of taxpayer dollars.
VII. ADJOURNMENT
It was moved by Alderman Dan Heatherly and seconded by Alderman Tim Heatherly to adjourn the meeting at 7:30 p.m. MOTION CARRIED by unanimous voice vote.
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