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CITY OF MONMOUTH
COUNCIL MEETING MINUTES
Date: June 6, 2011 Time: 7:00 p.m. Location: 100 East Broadway
Monmouth, Illinois
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I. CALL TO ORDER & PLEDGE OF ALLEGIANCE
Mayor Rod Davies called the meeting to order in the Council Chambers at City Hall at 7:00 p.m. and led the audience in the Pledge of Allegiance to the Flag.
II. ROLL CALL
City Clerk Susan S. Trevor called the roll and those answering Present were: Aldermen Tim Heatherly, Dave Rutledge, Dave Bates, Brian Daw, Bob Wells, Dan Heatherly, Jaime Godina and Alderwoman Vicki McNamara Also Present: Mayor Rod Davies, City Administrator Eric Hanson, City Clerk Susan S. Trevor, City Attorney Marcum Spears, Fire Chief John Cratty, Police Chief Brad Zeigler, Building Inspector Jim Conard, Community Development Director Paul Schuytema, EMC Public Works Director Andy Jackson and members of the Press.
III. APPROVAL OF MINUTES – May 16, 2011
A. May 16, 2011 Council Minutes
It was moved by Alderman Bates and seconded by Alderman Wells to approve the minutes of the May 16, 2011 Council Meeting as corrected to read Alderman Dan Heatherly (not City Attorney Marcum Spears) called the meeting to order . . . . . AYE: Aldermen Tim Heatherly, Rutledge, Bates, Daw, Wells, and Dan Heatherly NAY: none PASS: Alderwoman McNamara and Alderman Godina MOTION CARRIED.
IV. PRESENTATION TO THE COUNCIL
A. Old Business
There was none to consider.
B. New Business
1. Consent Agenda
a. Approval of Bills
It was moved by Alderman Tim Heatherly and seconded by Alderman Wells to approve the bills as presented. AYE: Aldermen Rutledge, Bates, Daw, Wells, Dan Heatherly, Godina, Tim Heatherly and Alderwoman McNamara NAY: none MOTION CARRIED.
C. Committee of the Whole Discussion Items
1. Zoning May Report – Building Inspector Jim Conard
Inspector Conard reported the following for the month of May:
45 permits were issued for a value of $275,520.00, which brings the YTD total issued permits to 109 for a value of $2,379,100. In comparison to 2010, 46 permits were issued in the month of May for a value of $7,190,323. In May, 19 Junk and Debris notices were sent with 10 properties cleaned up and 1 fine issued. In May of 2010, 53 Junk and Debris notices were sent in comparison to 19 notices in 2011. 94 mowing notices were sent in the month of May of which the City mowed 38 properties at $100 per hour for a total of $3,600. Inspector Conard reported that the Special Use Permit, Ordinance 11-012 for 300-306 and 322 North 11th Street Parking Lot received a unanimous vote by the Zoning Board of Appeals.
2. EMC April Report – EMC Public Works Director Andy Jackson
Director Andy Jackson reported that the month of April was a fairly normal month. He also reported on the following:
a. The City finished the road patching for the Prairie Pointe development on North 6th Street extended. That particular project is ready to be closed out in the next 30 days as a very successful project.
b. The Spring Clean-Up pick-up by Waste Management started today through the 10th of June with pick-up intended to be on a citizen's normal garbage pick-up day.
c. A construction meeting was held with the contractor of the Phosphorus Removal project and the major equipment is expected to arrive in mid July. The contractor believes that he can get back on schedule in the next 30 days. Mr. Jackson stated that there is a substantial completion date of September 13, 2011 in the contract language.
3. Replacement of Breaker and Transfer Switch for South Treatment Plant
EMC Public Works Director Andy Jackson informed the Council that a ground fault occurred by the City garage and tripped the breaker which saved all equipment, but it's not been possible to re-set it. The cause of the ground fault was in bad wiring to the security gate which may or may not have been a result of a lightning strike and that won't be able to be determined until repairs are started. C & D Electric was the low bidder with a bid of $2,506.85 to replace bad underground wiring to the North gate at the South water plant and a bid of $12,978.32 for replacement of the defective transfer switch at the South water plant as well as a new main breaker. Currently the service is running on an emergency back-up, but if anything else happens there will be no generator capability. If the bid is approved, C & D Electric will be able to obtain the replacement parts in seven to ten days and will require one to two days to repair the system. It was moved by Alderman Bates and seconded by Alderman Rutledge to accept C & D Electric's bid of $2,506.85 to repair the wiring and the bid of $12,978.32 to replace the transfer switch and main breaker for the South Water Plant. AYE: Aldermen Bates, Daw, Wells, Dan Heatherly, Godina, Tim Heatherly, Rutledge and Alderwoman McNamara NAY: none MOTION CARRIED.
4. Ameren Charge for Relocating Overhead Electric Facilities
Ameren submitted a charge of $28,356.93 to relocate the 3-phase overhead electric facilities about 8 feet as it is in the way of the new phosphorus building access drive. The money will come out of the phosphorus removal project money and in response to questions, Administrator Hanson stated that there are ample funds available as the project came in at around one and a half million and there were funds available up to 2.4 million. According to Administrator Hanson, Ameren doesn't sell much power here and basically just maintains the power grid; therefore, that is probably why the charges for relocating the pole and also the new service are higher than expected. It was moved by Alderwoman McNamara and seconded by Alderman Tim Heatherly to approve the charge of $28,256.93 by Ameren to relocate the 3-phase overhead electric facilities that is in the way of the drive to the phosphorus removal building. AYE: Aldermen Daw, Wells, Dan Heatherly, Godina, Tim Heatherly, Rutledge, Bates and Alderwoman McNamara NAY: none MOTION CARRIED.
V. ORDINANCES
A. 1st Reading
1. 11-012, Granting Special Use Permit, 300, 306 and 322 North 11th Street
It was moved by Alderman Dan Heatherly and seconded by Alderman Tim Heatherly to accept the recommendation of the Zoning Board of Appeals and approve Ordinance 11-012 to grant a special use permit to Monmouth College for the property located at 300, 306 and 322 North 11th Street. AYE: Aldermen Wells, Dan Heatherly, Godina, Tim Heatherly, Rutledge, Bates, Daw and Alderwoman McNamara NAY: none MOTION CARRIED.
VI. OTHER BUSINESS
A. City Administrator's Report
Administrator Hanson reported that the State of Illinois didn't cut the Local Government Distribution Funds, but they are still 5 months behind with what is owed to local municipalities. He indicated that it would be appropriate to thank our legislators as well as the Illinois Municipal League for working diligently to see that local funds were not cut.
B. Citizen Inquiries
There were no citizen inquiries.
VII. ADJOURNMENT
It was moved by Alderman Dan Heatherly and seconded by Alderman Tim Heatherly to adjourn the meeting at 7:40 p.m. MOTION CARRIED by unanimous voice vote.
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