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 CITY OF MONMOUTH
COUNCIL MEETING MINUTES
Date: September 6, 2011 Time: 7:00 p.m. Location: 100 East Broadway
Monmouth, Illinois
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I. CALL TO ORDER & PLEDGE OF ALLEGIANCE
Mayor Rod Davies called the meeting to order in the Council Chambers at City Hall, 100 East Broadway at 7:00 p.m. and led the audience in the Pledge of Allegiance to the Flag.
II. ROLL CALL
City Clerk Susan S. Trevor called the roll and those answering Present were: Aldermen Tim Heatherly, Dave Rutledge, Dave Bates, Brian Daw, Bob Wells, Dan Heatherly, Jaime Godina and Alderwoman Vicki McNamara Also Present: Mayor Rod Davies, City Administrator Eric Hanson, City Clerk Susan S. Trevor, City Attorney Marcum Spears, Fire Chief John Cratty, Police Chief Brad Zeigler, Community Development Director Paul Schuytema, EMC Public Works Director Andy Jackson and members of the Press. Absent: Building Inspector Jim Conard
III. APPROVAL OF MINUTES – August 15, 2011
A. August 15, 2011 Council Minutes
It was moved by Alderman Wells and seconded by Alderman Bates to approve the minutes of the August 15, 2011 Council Meeting as presented. AYE: Aldermen Tim Heatherly, Rutledge, Bates, Daw, Wells, Dan Heatherly, Godina and Alderwoman McNamara NAY: none MOTION CARRIED.
IV. PRESENTATION TO THE COUNCIL
A. Old Business
There was none to consider.
B. New Business
2. Consent Agenda
a. Approval of Bills
It was moved by Alderman Dan Heatherly and seconded by Alderman Tim Heatherly to approve the bills as presented. AYE: Aldermen Rutledge, Bates, Daw, Wells, Dan Heatherly, Godina, Tim Heatherly and Alderwoman McNamara NAY: none MOTION CARRIED.
b. Approval to forward Maple City Tumblers Sign Request to State
It was moved by Alderman Bates and seconded by Alderman Rutledge to approve forwarding to the State of Illinois, the request by the Maple City Tumblers to have 2 signs put up – one on Highway 34 from Galesburg and the other on Highway 67 from Roseville – recognizing Taydem Devlin as USTA State Champion. MOTION CARRIED by unanimous voice vote.
c. Approval of Mayoral appointments for 2011-12
It was moved by Alderman Wells and seconded by Alderman Daw to approve the Mayoral Committee re-appointments as presented. AYE: Aldermen Daw, Wells, Dan Heatherly, Godina, Tim Heatherly, Rutledge, Bates and Alderwoman McNamara
NAY: none MOTION CARRIED.
C. Committee of the Whole Discussion Items
1. Proclamation – VFW Buddy Poppies
Mayor Rod read a proclamation recognizing the annual sale of Buddy Poppies by the Veterans of Foreign Wars of the United States and presented the proclamation to Alderman Dan Heatherly, who accepted the proclamation on behalf of the VFW.
2. EMC July Report – Andy Jackson
Andy reported that two projects begun in the spring were completed in July.
He also reported that the progress on the Phosphorus Removal project is still on schedule. On next Tuesday, September 13th the DAF process will be started up with the chemical delivery scheduled for next Wednesday, September 14th. Scientists will be on site to oversee the chemical process.
a. Rehabilitation of Wells # 4, 5 and 8
The well pump motors need to be pulled every five years to be checked and maintained. Money was budgeted for this rehabilitation process. Well #8 is the City’s primary well. Usage of Wells #4 and 5 is switched back and forth. Currently, Well #4 appears to be the most in need of repair after which Well #8 will be rehabilitated. The goal is to not have them all fail at once; therefore, it is critical to begin the rehabilitation process as soon as possible.
The process was put out for pricing with Brockte Well and Pump Company out of St. Louis coming back with a 12 months same as cash base price of $31,661.00 to rehabilitate two wells. On the North side of the City, Well #7 had its pump motor pulled in 2008 and Well #9 had its pump motor pulled in 2007. City Administrator Hanson wants to take a pro-active approach, but the City has to be cautious in committing funds due to the unknowns that can occur during the rehabilitation process. Administrator Hanson budgeted this year for the replacement of one well pump motor. In addition, Mr. Jackson said that the North 6th Street Lift Station that was built in 1963 or ’64 needs to have its pumps replaced. This Lift Station pumps the waste from the Farmland processing plant to the treatment plant and last had its pumps replaced in 1993. These pumps are critical to Farmland’s waste treatment process. Included in the requests for quotes were pumps, replacement valves and piping. The City chose not to bid for outside engineering. According to Mr. Jackson, if the parts are ordered now, it would be Christmas before the parts would be received and hopefully by this time the funds from the grant that the City received to pay for this project would have arrived. Three quotes were received with the low provider being Fairbanks-Moore, who quoted $35,272 to rehabilitate the three pumps and update the electrical service at the North 6th Street Lift Station. Mr. Jackson stated that the pump replacements would be sequenced. In conclusion, Mr. Jackson stated that this was an anticipated project with Farmland’s expansion and will be paid from the DCEO grant funds. It was moved by Alderman Dan Heatherly and seconded by Alderman Tim Heatherly to approve the rehabilitation of Well #4 and to order the pumps from Fairbanks-Moore for the quote of $35,272 for the replacement of the pumps at the North 6th Street Lift Station. AYE: Aldermen Wells, Dan Heatherly, Godina, Tim Heatherly, Rutledge, Bates, Daw and Alderwoman McNamara. NAY: none MOTION CARRIED.
b. Zoning Report - Building Inspector Jim Conard
Mr. Conard reviewed the August Zoning Report for the Council as follows:
Ø 47 Permits were issued for a dollar value of $30,351,809, which brings the YTD total permits issued to 258 with a dollar value of $3,409,039.
Ø 34 Junk and Debris notices were sent in August with 19 properties cleaned, 1 fined and 14 to be checked
Ø Mowing notices sent for the month of August totaled 36 with 20 properties being mowed by the owner and 9 properties mowed by the City at $100 per hour for a cost of $1,000. $200 in payments for mowing expenses was received in August.
V. ORDINANCES
A. 1st Reading
1. 11-019 – Granting a Variance, Calvary Baptist Church, 1000 S. 1st
It was moved by Alderman Dan Heatherly and seconded by Alderman Rutledge to accept the recommendation of the Zoning Board of Appeals and approve Ordinance 11-019 to grant a variance to Calvary Baptist Church for construction of a 12’ x 14’ shed; a marquee in front out of brick; and replacement of sidewalks around the church building located at 1000 South 1st Street. AYE: Alderwoman McNamara and Aldermen Tim Heatherly, Rutledge, Bates, Daw, Wells, Dan Heatherly, and Godina NAY: none MOTION CARRIED.
VI. RESOLUTIONS
A. 11-005 – Review of Executive Session Minutes for Release
It was moved by Alderman Bates and seconded by Alderman Wells to approve Resolution 11-005, which provided for the Executive Session Minutes from the following meetings to be released: December 1, 2008, February 2, 2009, June 1, 2009 and December 6, 2010, but NOT the release of minutes from April 5, 2010, February 7, 2011, June 20, 2011 and July 5, 2011 meetings. AYE: Aldermen Dan Heatherly, Godina, Tim Heatherly, Rutledge, Bates, Daw, Wells and Alderwoman McNamara NAY: none MOTION CARRIED.
VII. OTHER BUSINESS
A. City Administrator’s Report
Administrator Hanson had nothing further to report at this time.
B. Citizen Inquiries
There were no inquiries.
VIII. ADJOURNMENT
It was moved by Alderman Dan Heatherly and seconded by Alderman Tim Heatherly to adjourn the meeting at 7:35 p.m. MOTION CARRIED by unanimous voice.
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Mayor Rod Davies City Clerk Susan S. Trevor
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