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 CITY OF MONMOUTH
COUNCIL MEETING MINUTES
Date: November 21, 2011 Time: 7:00 p.m. Location: 100 East Broadway
Monmouth, Illinois
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I. CALL TO ORDER & PLEDGE OF ALLEGIANCE
Mayor Rod Davies called the meeting to order in the Council Chambers at City Hall, 100 East Broadway at 7:00 p.m. and led the audience in the Pledge of Allegiance to the Flag.
II. ROLL CALL
City Clerk Susan S. Trevor called the roll and those answering Present were: Aldermen Dave Rutledge, Dave Bates, Brian Daw, Bob Wells, Dan Heatherly, Jaime Godina and Alderwoman Vicki McNamara Absent: Alderman Tim Heatherly Also Present: Mayor Rod Davies, City Administrator Eric Hanson, City Clerk Susan S. Trevor, City Attorney Marcum Spears, MFD Chief John Cratty, MPD Chief Brad Zeigler, EMC Public Works Director Andy Jackson, Building Inspector Jim Conard, Community Development Director Paul Schuytema and members of the Press.
III. APPROVAL OF MINUTES – November 7, 2011
A. November 7, 2011 Council Minutes
It was moved by Alderman Bates and seconded by Alderman Daw to approve the minutes of the November 7, 2011 Council Meeting as presented. AYE: Aldermen Rutledge, Daw, Wells, Dan Heatherly, Godina and Alderwoman McNamara PASS: Alderman Bates ABSENT: Alderman Tim Heatherly NAY: none MOTION CARRIED.
IV. PRESENTATION TO THE COUNCIL
A. Old Business
There was none to consider.
B. New Business
1. Consent Agenda
a. Approval of Bills
b. December 5th Meeting Time Change to 6:00 p.m.
It was moved by Alderman Dan Heatherly and seconded by Alderman Rutledge to approve the Consent Agenda as presented. AYE: Aldermen Rutledge, Bates, Daw, Wells, Dan Heatherly, Godina and Alderwoman McNamara NAY: none ABSENT: Alderman Tim Heatherly MOTION CARRIED.
C. Committee of the Whole Discussion Items
1. MFD October Report – Chief Cratty
Ø 4 Fire responses with 2 large brush fires occurred on October 7th during the same time frame that involved all fire departments in Warren and Henderson County being assigned to one of the two fires.
Ø Captain Casey Rexroat and FF Dan Chard participated in a successful Hazardous Material validation exercise at the University of Illinois.
Ø As October was Fire Prevention month, the MFD personnel made fire safety presentations to 15 different groups
Ø Worked with Planning and Zoning on the ordinances related to the adoption of the rental inspection ordinance.
Ø Chief Cratty testified at an Illinois House Task Force Committee hearing on EMC issues in Illinois that was hosted by Representatives Hammond and Moffitt. The main issue addressed was the inability of rural departments to utilize their paramedics in pre-hospital or hospital settings. IDPH licenses agencies not individuals and one size policy doesn’t’ fit all agencies. Chief Cratty emphasized that one of the main challenges for Warren County it to be able to provide EMS services particularly when responding to multiple calls and not having enough paramedics in the department to satisfy the IDPH’s licensing requirements.
2. MPD October Report – Chief Zeigler
 There were 111 arrests in October
There were 1,631 calls for service in October
There were 155 calls for 911 in October
There were 2,560 dispatch calls in October
There 24 accidents responded to by MPD in October
There were 27 Grant hours worked in October
There were 9,073 miles patrolled by MPD in October
Chief Zeigler also reported that today, MPD officers captured one individual that is suspected of burglarizing a number of vehicles and are in the process of tracking down the other suspect known to the department. As this was the last official meeting for Chief Zeigler due to his retirement, he thanked the City for all the support that he has received during his 8 year tenure as Chief of the Monmouth Police Department. He expressed that he has truly enjoyed his years as Chief here in Monmouth.
3. Community Development October Report – Director Paul Schuytema
Paul highlighted several points from his October report as follows
v Graduate Econ class from W.I.U. has been doing research from our retail study and presented their results to Administrator Hanson, Jan Helms, and Paul about one week ago.
v Paul said that he visited at the Monsanto research center in St. Louis to observe some of their research innovations
v Paul attended a basic Economic Development course in Las Vegas October 17-20.
v He also attended an Innovation Certification Course through the U of I Business Innovation Services at Carl Sandburg College for three Fridays from November 4 – 18.
v M-RHS intern, Allison Brown has been working about 50 hours per week on a Community Profile for site selectors.
v Webstats have been tracking well.
v Paul has spent a great deal of time getting ready to implement the landlord Rental Registration program. On-line registration for Rental Registration will go live on Monday, November 28th.
v The ArtSpace initial report is completed with plans for proposed site done.
v Paul has nearly completed a final draft of the Downtown Revitalization Strategic Plan.
v W.I.U. Graduate student Kate Ferrer put together a survey of businesses with up to 40% response rate.
4. 2012 Insurance Contract
Administrator Hanson explained that IMLRMA, who is our current insurance carrier has become expensive; therefore, the City put out for bids on our liability insurance this year. Gallagher Company bid came in at $165,061, which could amount to around a $42,000 per year savings for the City depending on our claims for the year. The deductible is slightly higher than our previous coverage. Administrator Hanson recommended to Council that they approve the contract with Gallagher Company, a third party administrator, who actually uses the same insurance company that the City currently has. It was moved by Alderman Dan Heatherly and seconded by Alderwoman McNamara to approve accepting the bid of $165,061 by Gallagher Company for our liability insurance for the year of 2012. AYE: Aldermen Bates, Daw, Wells, Dan Heatherly, Godina, Rutledge and Alderwoman McNamara NAY: none ABSENT: Alderman Tim Heatherly MOTION CARRIED.
5. Pump Station Improvement Project
EMC Public Works Director Andy Jackson explained that in August the Council approved funds to replace 3 raw wastewater pumps at the North 6th Street Lift Station as part of the capital improvement plan for the North Wastewater Treatment Plant. The new pumps will be arriving towards the end of December and with that improvements are necessary components at the pump station. The funds requested for these improvements total $93,092.96. Director Jackson recommended approving the request for $93,092.96 to complete the North 6th Street Pump Station improvement project. It was moved by Alderman Bates and seconded by Alderman Rutledge to approve the above-stated request for funds. AYE: Aldermen Daw, Wells, Dan Heatherly, Godina, Rutledge, Bates and Alderwoman McNamara NAY: none ABSENT: Alderman Tim Heatherly MOTION CARRIED.
V. ORDINANCES
A. 1st Reading
1. 11-026 – Special Use Variance, 214 W. 1st Avenue, Bill Merry
11-027 – Granting a Variance, 1223 N. 6th Street Rd., CJ Munson Enterprises
It was moved by Alderman Dan Heatherly and seconded by Alderman Wells to accept the recommendation of the Zoning Board of Appeals to approve granting the above-stated variances. AYE: Aldermen Wells, Dan Heatherly, Godina, Rutledge, Bates, Daw and Alderwoman McNamara NAY: none ABSENT: Alderman Tim Heatherly MOTION CARRIED.
2. 11-028 – Granting West Central Community Services Permission for Sign
It was moved by Alderman Dan Heatherly and seconded by Alderman Rutledge to accept the recommendation of the Plan Commission to approve the construction of a concrete base sign for West Central Community Services located at 321 East Euclid Avenue in a Public Service Zone. AYE: Alderwoman McNamara, Aldermen Dan Heatherly, Godina, Rutledge, Bates, Daw and Wells NAY: none ABSENT: Alderman Tim Heatherly MOTION CARRIED.
VI. RESOLUTIONS
A. 11-007 – 2012 Joint Animal Control Contract
It was moved by Alderman Bates and seconded by Alderman Rutledge to approve the 2012 Joint Animal Contract with Warren County. AYE: Aldermen Dan Heatherly, Godina, Rutledge, Bates, Daw, Wells and Alderwoman McNamara NAY: none ABSENT: Alderman Tim Heatherly MOTION CARRIED.
VII. OTHER BUSINESS
A. Eagle Scout Presentation – Pioneer Cemetery – Nick Mainz
Eagle Scout candidate Nick Mainz along with his Scout Master/ mother, Kathy Mainz, gave a power point presentation of his restoration project this past year at Pioneer Cemetery, which is owned by the City. The Mayor along with the Council thanked Nick for undertaking this project and all the hours that he devoted to the restoration of stones at Pioneer Cemetery.
B. City Administrator’s Report
Administrator Hanson had nothing further to report at this time.
C. Citizen Inquiries
There were no further inquiries at this time.
VIII. ADJOURNMENT
It was moved by Alderman Dan Heatherly and seconded by Alderwoman McNamara to adjourn the meeting at 7:45 p.m. MOTION CARRIED by unanimous voice vote with the exception of Alderman Tim Heatherly, who was absent.
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Mayor Rod Davies City Clerk Susan S. Trevor
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